Example for procedure for Product Inspection/Test Status


The purpose of the procedure is

  • To identify the product inspection and/or test status throughout the product realization process that indicates the conformity or nonconformity of product with respect to inspections and / or tests performed.
  • To ensure that only product that meets requirements or that is authorized under concession.


To document the methodology followed at XXX for product inspection and test status control

To ensure that the product has passed the required inspections and tests or authorized under concession is released.

This procedure is applicable to all the following systems and standards

  • ISO 9001: 2015/ API Spec Q1, 9th edition
  • API Spec …..
  • API Spec ……
  • API Spec ……
  • API Spec …..
  • API Spec …..

Applies to all processes which has an influence on product quality


  1. Management Representative
  2. QA/QC Engineer
  3. All concerned process heads


 Production & Quality plan, Inspection & test plan, XXX procedures


  • Consumables for testing, Equipments, M&M Resources
  • XXX Procedures/Work instructions, Competent Manpower


  1. All materials within XXX have an identification based on the type (purchased/stock material, customer supplied material or in process/finished product).
  2. All purchased material or stock material are identified by MRIR.
  3. Customer supplied material are identified by SRV Number with customer identification
  4. Material in process or finished product, are identified by Order number.
  5. Inspection status of the Purchased items are as follows:
  6. All accepted material are identified by Accepted Green sticker, Round green sticker on the material identification card, or GREEN paint at the end with SRV No (raw material bar stock) since it is stored outside.
  7. Non-conforming material identified by Non-conforming Yellow Sticker or round yellow sticker on the material identification card. If possible item may be segregated to quarantine area.
  8. Rejected/scrap material identified by RED Rejected Sticker or round red sticker on the material identification card or shifting to the scrap/non-conforming area.
  9. Where sticker or label is not feasible it is replaced with paint marking with the same colour. Status indication, for in process inspection are in accordance with this procedure.
  10. Inspection status of the Products/Equipment those are received for servicing are identified through Production & Quality Plan.
  11. While identifying the product or parts by means of permanent identification, (Hard Punching) it is as per the requirements of the respective code or standard and such requirements are clearly identified in the Route Sheet/ Work Instruction/or other related document issued for the control of that operation.
  12. However, some customers may require other methods or systems for identification.  This has to be cleared out with the particular customer before implementing such a documented contract. Such contracts have instructions to carry out in order to make sure that all relevant products are processed under controlled manner as specified in the contract document (e.g. identification of rotary shoulder/casing and tubing connection by colour band identification, steel band on individual units etc.)
  13. If a general colour coding system acceptable to the client is applied, such are displayed in a location, where the process is employed.
  14. When material issued on an urgent basis prior to inspection and test are identified with an orange sticker on the material Identification card with a statement “Positive Recall” or with an orange positive recall card, so that if in case of nonconformity can recall the item immediately.
  15. In case such material (refer point 11) is required to be cut in to more than one piece each part of that material is to have the same identification or a suitable traceability sheet is prepared to identify the same.


  1. Applicable Quality Plans or written instructions/route sheet identify all ‘hold’ points during the production process where inspection, testing and identification is required. This is accomplished through inspection and testing, process monitoring or sampling to a specified sampling plan.
  2. Acceptance of the above, are identified by signing the document by the concerned inspection authority. (QA/QC Engineer)
  3. No material is moved to the next process station until the above verification is completed unless under a ‘positive recall’ method.
  4. Non-conforming ‘in-process’ material are identified as above and the material is quarantined awaiting disposition, in accordance with the this procedure
  5. In case of site operation the in process inspection may be managed by an Inspection Release Note or other release note or inspection clearance acceptable to the customer.


  1. All product manufactured by XXX have a final inspection and testing to validate the conformance of the product to the manufacturing specification requirement and customer specification in accordance with the product quality plans.
  2. Personnel other than those who performed or directly supervised the production of the product is to perform the final acceptance inspection at planned stages of the product realization process.
  3. In project/site operations, the above may replace with a “Completion Report”


  1. Any material or product not conforming to the product specific requirement or manufacturing acceptance criteria are treated as non-conforming material in accordance with this Procedure
  2. All non-conforming materials are identified in accordance with the L2 – 22 and are recorded in the NCR.
  3. Products which have been rejected and have failed to meet the specification are rejected from the contract and are downgraded for repair or replacement of the part which has failed. Full test requirements are re-instituted until the unit meets the specification.


  1. Inspection records are maintained to reflect the status of the product at all stages which include:-
  2. Records of Incoming Material (MRIR & Store Receipt Voucher)
  3. Records of In-process Inspection (Production & Quality Plan, Release Notes)
  4. Records of Final Inspection (Work Shop Report, Dimensional Inspection Report) and when on Project/site operations this is replaced by “Completion Report”
  5. Inspection records are treated as quality records and are retained as per the  L2 – 04 Record control


  1. The QA/QC Engineer fulfils the function of the ‘Company Inspector’ and is responsible for all inspection and testing operations undertaken by Specialist Oilfield Services. He has final responsibility for ensuring verification of conformance to the Contract Specification.
  2. The QA/QC Engineer has the authority for the release of completed products from Specialist Oilfield Services to the customer.
  3. XXX ensures that the product has passed the required inspections and tests or authorized under concession is released.
  4. The QA/QC Engineer is authorized to sign all the documents and records for the final acceptance of the product, release of the product and approve the records of the product.

    7.0 OUTPUT

    Completed Production & Quality Plan, Work shop Report, All inspection reports, Release note, Delivery note


    All product inspection & testing as per plan


    Production & Quality PlanXXX / QA / 01QA/QC Engineer
    Store Receipt VoucherXXX / STR / 01Store Keeper
    Material Receiving Inspection ReportXXX / STR / 04Store Keeper

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