The following document templates (tool kits) are provided totally complimentary, free of charge to use as a starting point for Human Resource. As each business is different, additional documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new documents – Contact Us. We’re always looking for interesting new clients and projects.
1.0 Annual Training plan
| YEAR – xxxx | ||||||||||||||||||||||||||||||||||||||||||||||||||||
| Date: | Jan | Feb | Mar | Apr | May | June | July | Aug | Sep | Oct | Nov | Dec | ||||||||||||||||||||||||||||||||||||||||
| Employee Details | Week | Week | Week | Week | Week | Week | Week | Week | Week | Week | Week | Week | ||||||||||||||||||||||||||||||||||||||||
| S.No | ID | Employee Name | Designation | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | 1 | 2 | 3 | 4 | |
| A | API – Q1 9th Edition – Awareness | G | Risk Assess, Cont.planning &MOC | M | Control of NC, CA & PA | S | HSE Insduction Tranning | Y | Waste Management | |||||||||||||||||||||||||||||||||||||||||||
| B | Hydril Procedures | H | Contract Review & Customer Satisfaction | N | Store rec – issue, Receive, NC | T | Design and Development requirements | Z | Heavy Lifting | |||||||||||||||||||||||||||||||||||||||||||
| C | QMS Procedures, Work instructions | I | API – 6A prodcuts requirements | O | Welding process requirements SAW, | U | Hazard Communication | AA | Defensive Driving | |||||||||||||||||||||||||||||||||||||||||||
| D | VGS inspection templates | J | QC – Requirements & Calibration | P | MPI,LPT,UT Procedures | V | Power Tools | AB | Hydro carbon Waste disposal | |||||||||||||||||||||||||||||||||||||||||||
| E | Machine Maintenance, NC Detection | K | Record Keeping &Document Mgt. | Q | Purchasing Requirements | W | Fire Hazard | AC | Use of PPEs | |||||||||||||||||||||||||||||||||||||||||||
| F | Monogram Product Requirements | L | Pressure Testing Requirements | R | Blasting & Painting | X | Electric Shock | AD | Emergency Evacuation | |||||||||||||||||||||||||||||||||||||||||||
| Prepared by Signature: Date: | Reviewed by Signature: Date | Approved by Signature: Date | Iss.No./Date: 02/01.06.2013 Rev.No/Rev.Date:00/– | |||||||||||||||||||||||||||||||||||||||||||||||||
2.0 Training Request Form
| Employee Name | Employee Number | |||
| Proposed Training Activity (Internal/ External) | ||||
| Date(s) | Location | Total # Hours of Training (excluding travel time) | ||
| Registration Fee (show discounts if any) | Other Costs (travel, books, lodging, etc.) | |||
| Total Cost | Ref. of Training need analysis (if any) | |||
| Is release time needed? Replacement staffing? | ||||
| Training Description (Why is it Necessary) | ||||
Name: Date: | Name: Date: | Name: Date: |
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date: xx/xx.xx.xxxx | ||
3.0 Attendance Sheet
| Topic: | Date: | Time: | |
| S.no | Name | Signature | |
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/(Rev.Date): xx/xx.xx.xxxx | |||
4.0 Training Feedback Form
| Name Of the Programme : | |||
| Faculty : | Date : | ||
| Trainee Name : | Desig: | ||
| Sl. No. | Yes | No | |
| 1 | Were you able to follow the program ? (If No, please explain) | ||
| 2 | Did you understand the objective? (If No, please explain) | ||
| 3 | Will it be useful for you to work better? (If No, please explain) | ||
| 4 | Did it increase your level of knowledge? (If No, please explain) | ||
| 5 | Rating of Programme: ( A-Excellent, B-Good C-Poor) | ||
| a) | Course Contents | ||
| b) | Faculty | ||
| c) | Course Materials | ||
| Signature of the Trainee | |||
| Other remarks | |||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/(Rev.Date): xx/xx.xx.xxxx | |||
5.0 Certificate Request Form
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Salary Certificate | Continuity Certificate | Credit Card |
| Arabic | English |
| Civil ID or Passport No. |
| Addressed to |
| Reasons |
| Employee | Head Of Department | Personnel Officer |
| Note: Attach copy with the certificate signed by the employee |
6.0 Interview Analysis – Local
| Name of Candidate | ||||||
| Interviewed for the post of: | ||||||
| Department | Reporting to | |||||
| Date of Interview | Availability | |||||
| Visa Status | Agency(if any) | |||||
| Validity of Visa | Contact No. | |||||
| Skills & Competency | Description | Excellent | Good | Average | Poor | |
| 10 | 8 | 5 | 2 | |||
| Education | ||||||
| Training & Certification | ||||||
| Relevant Experience | ||||||
| Proven Skills | ||||||
| Work Knowledge | ||||||
| Trade Test (If any) | ||||||
| Total Grading: | ||||||
| Interview Assessment | ||||||
| Summary: | ||||||
| Training Need (If any): | ||||||
| Salary: | Last Received | Expectation | Offered | |||
| Other Allowances: | Company Vehicle/Transport | Mobile | Accommodation | |||
| Employment Status | Current | Notice Period | Exp. Joining Date | |||
| Conclusion | Acceptance of Candidate | Action to be taken by the company | ||||
| For HR use: | ||||||
| Document required & to be verified. (CV/PP copy, interview details/ others if any) | Trade Test (if any) Certificate attested by Kuwait Council | |||||
| Bio-data Signato Work permit Civil ID Passport Copy | ||||||
Signature with Date | ||||||
| Interviewed By: | Reviewed By: HR | Approved By: GM/AGM | ||||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/(Rev.Date): xx/xx.xx.xxxx | ||||||
7.0 Interview Analysis – Abroad
| Name of Candidate | ||||||
| Post Applied for | Availability | |||||
| Place of Interview | Agency(if any) | |||||
| Date of Interview | Agency Contact No. | |||||
| Passport No. | Candidate Cont. No. | |||||
| Passport Validity | Date of Birth | |||||
| Skills & Competency | Description | Excellent | Good | Average | Poor | |
| 10 | 8 | 5 | 2 | |||
| Education | ||||||
| Training & Certification | ||||||
| Relevant Experience | ||||||
| Proven Skills | ||||||
| Work Knowledge | ||||||
| Trade Test (If any) | ||||||
| Total Grading: | ||||||
| Interview Assessment | ||||||
| Summary: | ||||||
| Training Need (If any): | ||||||
| Salary: | Last Received | Expectation | Offered | |||
| Other Allowances: | Joining Ticket | Food/Accomodation/Mobile | Transportation | |||
| Employment Status | Current | Notice Period | Exp. Joining Date | |||
| Conclusion | Acceptance of Candidate | Action to be taken by the company | ||||
| For HR use: | ||||||
| Document required & to be verified. (CV/PP copy, interview details/ others if any) | Bio data | Certificate attested by Ministry | ||||
| Passport Copy | Trade test | |||||
| Interviewed By: | Reviewed By: HR | Approved By: GM/AGM | ||||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/(Rev.Date): xx/xx.xx.xxxx | ||||||
8.0 Personnel Interview Record Form
| Name | ||||
| Post Applied For | ||||
| Passport No. | ||||
| Passport Validity | ||||
| Civil ID No. | ||||
| Visa Status | ||||
| Visa Validity | ||||
| Type of Visa | ||||
| Transferable/Non-Transferable | ||||
| Visa Required/Not Required | ||||
| Contact Number | Local | International | ||
| Qualification | ||||
| Additional Qualification | ||||
| Experience in Years | ||||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/(Rev.Date): xx/xx.xx.xxxx | ||||
9.0 Job Application form
| Please fil the complete form: | ||||||||||||||||||||||||||||||||||||||
| Recent Photo | Position Applied for: | |||||||||||||||||||||||||||||||||||||
| Personal Information: | ||||||||||||||||||||||||||||||||||||||
| Full Name: | ||||||||||||||||||||||||||||||||||||||
| First: | Second: | Third: | Last: | |||||||||||||||||||||||||||||||||||
| Blood Type: | Marital Status: | Gender: | ||||||||||||||||||||||||||||||||||||
| Place of Birth: | Date of Birth: | Nationality: | ||||||||||||||||||||||||||||||||||||
| Date of Expiry: | Passport Type: | Passport No.: | ||||||||||||||||||||||||||||||||||||
| Date of Expiry: | Article No.: | Civil ID No.: | ||||||||||||||||||||||||||||||||||||
| Permanent Address: | Current Address: | |||||||||||||||||||||||||||||||||||||
| Mob. No.: | E-mail Address: | |||||||||||||||||||||||||||||||||||||
| Do you have any medical issue that requires attention? Please mention with the medication you use | ||||||||||||||||||||||||||||||||||||||
| In case of Emergency, please mention first of kin | ||||||||||||||||||||||||||||||||||||||
| Please mention your dependents’ details below: | ||||||||||||||||||||||||||||||||||||||
| Sr no | Name | Date of Birth | Relations | |||||||||||||||||||||||||||||||||||
| Educational Qualifications: | ||||||||||||||||||||||||||||||||||||||
| Please mention your Educational Qualification starting from the highest | ||||||||||||||||||||||||||||||||||||||
| Sr no | Country | University / Collage | Year | Degree | ||||||||||||||||||||||||||||||||||
| Please mention your Professional Certificates | ||||||||||||||||||||||||||||||||||||||
| Sr no | Country | College / Institute | Year | Certificate | ||||||||||||||||||||||||||||||||||
| Language Skills | ||||||||||||||||||||||||||||||||||||||
| Language | English | Arabic | ||||||||||||||||||||||||||||||||||||
| Reading | ||||||||||||||||||||||||||||||||||||||
| Written | ||||||||||||||||||||||||||||||||||||||
| Speaking | ||||||||||||||||||||||||||||||||||||||
| B = Basic (Basic with no practice) – G = Good (Handle Conversations) VG = Very Good (Conduct high end discussions) – EX = Excellent | ||||||||||||||||||||||||||||||||||||||
| PC Skills | ||||||||||||||||||||||||||||||||||||||
| Level | Fair | Good | Very Good | Excellent | ||||||||||||||||||||||||||||||||||
| Basic PC | ||||||||||||||||||||||||||||||||||||||
| MS Word | ||||||||||||||||||||||||||||||||||||||
| MS Excel | ||||||||||||||||||||||||||||||||||||||
| MS PowerPoint | ||||||||||||||||||||||||||||||||||||||
| MS Outlook | ||||||||||||||||||||||||||||||||||||||
| Internet | ||||||||||||||||||||||||||||||||||||||
| AutoCAD | ||||||||||||||||||||||||||||||||||||||
| MS Project | ||||||||||||||||||||||||||||||||||||||
| Primavera | ||||||||||||||||||||||||||||||||||||||
| Professional Experiences | ||||||||||||||||||||||||||||||||||||||
| Please mention last three companies your worked for starting from current or last company then the one before | ||||||||||||||||||||||||||||||||||||||
| Company Name | Last Salary | Job Title | ||||||||||||||||||||||||||||||||||||
| Tasks | ||||||||||||||||||||||||||||||||||||||
| Company Name | Last Salary | Job Title | ||||||||||||||||||||||||||||||||||||
| Tasks | ||||||||||||||||||||||||||||||||||||||
| Company Name | Last Salary | Job Title | ||||||||||||||||||||||||||||||||||||
| Tasks | ||||||||||||||||||||||||||||||||||||||
| Other Information: | ||||||||||||||||||||||||||||||||||||||
| Do you have a valid driving license? | Yes /No | Type | ||||||||||||||||||||||||||||||||||||
| Are you currently working? | Yes /No | When can you join work? | ||||||||||||||||||||||||||||||||||||
| Can we contact your current employer? | No | What is your expected salary? | ||||||||||||||||||||||||||||||||||||
| References: Please provide two of your references at work | ||||||||||||||||||||||||||||||||||||||
| Sr no | Name | Job Title | Company | Contact Number | ||||||||||||||||||||||||||||||||||
| Statement: By signing this application, I hereby state that all information provided are true, and any false information will hold me subjected to all legal and contractual responsibilities including dismissal. | ||||||||||||||||||||||||||||||||||||||
| Date: | Signature: | |||||||||||||||||||||||||||||||||||||
| Attachment: | ||||||||||||||||||||||||||||||||||||||
| Please Attach the following: Recent Photograph Resume’ Work Permit Copy Civil ID Copy Passport Copy Residency Page Copy Educational Certificates copies Experience Certificates Copies | ||||||||||||||||||||||||||||||||||||||
10. Joining Date Notification – New Recruit
| New Recruit To: Administration Name: File No.: Date of Joining: Position: Salary: Department / Project: Division: Induction By: Advance: Employee’s Signature Personal Dept. Signature Finance Manager Signature | |
| Medical Done: Residence Stamped: Civil ID Applied: PRO Signature: Personal Dept: | |
| Date resumed Duties(in Case of Leave) Leave Granted From To On time / Earlier / Delayed No. of days late: Reason for delays: Dept. Manager Signature: Date:_ | |
| Administration Department: Signature: | |
| Distribution Personal File & Finance | |
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx |
11. Joining Date Notification – New Recruit
| To: Administration Date: / / Name: File No.: Date of Joining: Position: Salary: Department / Project: Division: Induction By: Advance: Employee’s Signature Personal Dept. Signature Finance Manager Signature | |
| Date resumed Duties(in Case of Leave) Leave Granted From To On time /Earlier / Delayed No. of days late: Reason for delays: Dept. Manager Signature: Date: | |
| Administration Department: Signature: | |
| Distribution Personal File & Finance | |
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx |
12. Job Offer Letter
| Date: |
| Dear: |
Based on our interview and discussions we are pleased to inform you that you have been selected for the employment in accordance with the following terms and conditions:
| Position | Reporting to | ||||||||||||
| Key job roles | |||||||||||||
| Temporary assignment | |||||||||||||
| Probationary Period | Training (if any) | ||||||||||||
| Basic Salary | Housing Allowance | Transportation | Mobile | ||||||||||
| Additional | |||||||||||||
| Leave | Annual Air Ticket | Medical Insurance | Other | ||||||||||
| Eligibility for annual leave will be applicable only after successful completion of one full year | |||||||||||||
| Documents to be submitted upon joining | |||||||||||||
| Passport Original | Copy of Civil ID | Qualification Certificate attested | |||||||||||
| Employment Contract current | Signatory Proof | Other as needed by HR | |||||||||||
| Issued by | |||||||||||||
| Signature & Date | |||||||||||||
| Designation:☑ | Chairman | GM/AGM | HR Manager | ||||||||||
| Position | |||||||||||||
| Offer Acceptance | |||||||||||||
| Name: | |||||||||||||
| Signature & Date | |||||||||||||
Note: Issuance of this document will be valid only with the signature of one of the below:
- Chairman
- General Manager/ AGM
- HR Manager
13. Employee Performance Evaluation
| Emp. Name: | Employee No.: | ||||
| Designation: | Evaluation Dt.: | ||||
| PART – A | (To be completed with the employee and supervisor) | ||||
| A.1 | Quality of Work Competence, accuracy, neatness, thoroughness. | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.2 | Quantity of Work Quantity with quality, planning skills, ability to meet schedules, less rework | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.3 | Job Knowledge Degree of technical knowledge, understanding of job procedures and methods. | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.4 | Working Relationships Co-operation and ability to work with supervisor, co-workers, and clients | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.5 | Supervisory Skills Training skills, work allocation skills, monitoring skills, problem solving, decision making, communication | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.6 | Other Factor Language, adaptability, judgment, initiative, problem solving, improvement in job etc. | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| A.7 | Cost Saving Alternate methods, time saving, new developments, competitiveness, Achievements Time, money, outcome | ☐ Outstanding | |||
| ☐ Exceeds Expectations | |||||
| ☐ Meets Expectations | |||||
| ☐ Needs Improvement | |||||
| ☐ Unsatisfactory | |||||
| PART B | (To be communicated to the employee by the supervisor) | ||||
| B.1 | Performance Goals for the Next Evaluation Period | ||||
| B.2 | Training and Development Suggestions | ||||
| B.3 | Next step in Career Ladder | ||||
| Evaluated by | Dt.: | ||||
| Acknowledged by Employee | Dt.: | ||||
| Note: After completing PART A & B return to HR to complete PART C | |||||
| PART C | (To be completed by HR Department) | ||||
| Dt of Joining: | Joining Salary: | ||||
| Starting job: | Current position: | ||||
| No of increments: | Last increment: | ||||
| Quality Violation: | Behavioural Violation: | ||||
| PART D | (By Operations Manager/AGM/GM) | ||||
| D.1 | Overall Assessment (this may be completed by the authorised after discussing with the line manager) | ||||
| D.2 | Recommendation (this may be completed by the authorised after discussing with the line manager)) | ||||
| Signed by: OM/AGM/GM | Dt. | ||||
| Approved by: GM/Chairman | Dt. | ||||
| PART E | (To be completed by HR Department) | ||||
| ACTION TAKEN | |||||
| # | Date | Description | |||
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| SIGNED AS COMPLETED | |||||
| HR Manager | Dt. | ||||
14. Personal Permission
| Date of Mission Work | |||
| Name of Employee | |||
| Employee No. | |||
| Time | From | To | |
| Place of the task | 1 | ||
| 2 | |||
| 3 | |||
| Employee’s Signature Manager’s Signature | |||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx | |||
15. Travel / Leave Application
| (To be forwarded by sanctioning authority to Finance Manager) Name in (block letters) as in passport: |
| Employee #: Department: Designation: |
| Purpose of travel: Annular Leave: Y/N Business: Y/N Both: Y/N Emergency: Y/N |
| No. of days leave: No. of days business: |
| Proposed date for travel: Proposed date of return: |
| Details of journey arrangements to be made: |
| Hotel Accomodation Required: Y/N Allowance Required: Amount: Travel to be borne by: Company: Individual: Both: Contact address while on leave: |
| Tel / fax #: |
Signature of the employee: Date: |
| Recommended and forwarded- A substitute is/not necessary: |
| Not approved: Section in-charge: |
| Leave sanctioned for days from to Department manager’s signature General manager’s Sginature |
| FOR OFFICIAL USE ONLY No. of days leave eligible: No. of days entitled for: Passport No. Expiry Date: Visa Expiry Date: |
| Ticket bookings: Dep. Dt: Route: Flight #: Time: Arrival Dt.: Route: Flight #: Time: |
| Pay prior to leave: Y/N Amount hold:_ Pay upon arrival: Deduction(if any): Fare: Accountant: Finance Manager: |
| White copy – Personal File, Blue Copy – Originator, Yellow Copy – Master File. |
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx |
16. Employee Annual leave declaration letter
Sub: EMPLOYEE’S DECLARATION LETTER
I am (name) employed at XXX. In the designation of and having employee no. declare that I will be going for my Annual leave and it is fully committed to be return on the declared date which is on No of days – (Annual leave entitled 30 days). Otherwise the Company has the right to Terminate my services, and I have no right to declare any of my Financial Dues or any Indemnities.
Yours Sincerely,
Emp. No
Name & Signature
H.R.Dept. and Personnel / Admin.
17. Employee Discharge Declaration
I, hereby acknowledge, declare, admit, and confirm that I have reached an amicable full settlement with XXX Co. (hereinafter XXX) in respect of my employment with (XXX) and have received all my rights, accruals from XXX including any salaries, commission, leaves, indemnities over time and all other benefits as from the date of my employment with XXX commencing on until the date hereof and hereby accept the lump sum of cash as full and final and complete settlement of all XXX s obligation towards me.
I hereby declare that I have no past, present or future claims against XXX for the period of service which is now concluded and admit that I finally irrevocably and unconditionally discharge, acquit and release XXX from any liability, obligation or responsibility whatsoever and what ever kind, nature, origin, or amount relating to or arising from my employment with XXX and its termination. Further, I hereby irrevocably and unconditionally undertake not to any claims, demands, litigation or any other contention for any other, dues or sums of money whatsoever in respect of the employment. All being waived under the terms herein.
Signed:
Date:
18. Clearance Form
| Date: / / | |||||
| Name: | |||||
| Nationality: | |||||
| Position: | |||||
| Clearance Reason | Other | Final Exit | Emergency | As per contract | |
| EMP. Affairs | |||||
| Car: Sing. | Has no car | Handed the car | |||
| House: Sing. | Has no house | Handed the house | |||
| Office: Sing. | Has no office | Handed the office | |||
| computer: Sing. | Has no computer | Handed the computer | |||
| Tel: Sing. | Has no phone | Handed the phone | |||
| Other Advance | |||||
| HR Manager | |||||
| Advance & Petty Cash | |||||
| Financial lib. | |||||
| Financial administration confirm: | |||||
| Direct Manager: | |||||
| Pay & Received passport | |||||
| Do not pay & Received passport | |||||
| Because: | |||||
| Phones during his vacation 1 – 2 – | |||||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx- | |||||
19. Temporary Delivery of a car.
| Name | Emp.No. | Date of received | Meter read when received | Date of return the car | Meter read. when return | The recipient | ||
| Day | Hour | Day | Hour | |||||
| Iss.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx- | ||||||||
20. Vehicle Issue form
| Series: ……………….. Operating order No. …………….. Date: / / Company name: ………………………………………………………….. Local number: ……………………. Plate No. …………………………. Type the stomach: ………………. Meter reading: …………………… The driver Name, number: ………………………………………………. Project: ……………………………. Date of repairing: / / | |||
| Statement Garage | |||
| ……………………………………………………………………………………………………………………. | |||
| …………………………………………………………………………………………………………………… | |||
| …………………………………………………………………………………………………………………… | |||
| …………………………………………………………………………………………………………………… | |||
| ………………………………………………………………… | |||
| I received MR: ……………………………………………….. | |||
| Number: ………………………………………………………. | |||
| Car after completing validity and valid for work. | |||
| Recipient: …………………………………………………….. | |||
| Director garage: ……………………………………………… | |||
| Statement | Details | Unit price | Amount |
| Spare Parts | |||
| Type maintenance | |||
| External Work | |||
| Wage Workers | |||
| Total | |||
| Name: ……………………………………………………………… Signature: …………………………………………………………. | |||
| Issue.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx | |||
21. Mobile Sim Card issue Form
| The company will pay a maximum of per month for all business calls. Any private use made of the phone must / will be paid by the holder. The SIM CARD pin code shoudn’t be changed from the one issued with the SIM CARD upon receiving it. If the SIM CARD is lost or stolen the holder must inform the company immediately. It is the responsibility of the holder to hand over the SIM CARD to personal & Admin Department 24 hrs before departing on leave. The SIM CARD, should not be left at personal residence or handed over to any person without prior permission of the General Manager or the personal and Admin Department. Name of the Holder: …………………………………………………. ( EMP.code ) Signature: …………………………………………………………….. Date: ………………………………………………………………….. Telephone : …………………………………………………………… I Have the following in my possession 1) Sim Card 2) 3) HR Dept. GM |
| Issue.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx |
22 Overtime Request Sheet
Overtime for the Department: | Date: | ||||||||
| Month: | |||||||||
| Job No: | Description: | Period | |||||||
| S. NO | Category | Estimated | Normal | Normal | Sumcay | Holiday | Justification for over time | ||
| TOTAL | HRS | OT | OT | OT | |||||
| 1 | |||||||||
| 2 | |||||||||
| 3 | |||||||||
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| Note: Approval for OT shall be taken prior to keep any person for OT If limit exceed than approved shall be requested and approval shall be taken from GM prior to continue OT working OT Time sheet shall be submitted with OT approval/approved Over Time Request Sheet | |||||||||
| Prepared by | Reviewed by: | Approved by | |||||||
| Name: | Name: | Name: | |||||||
| Signature: | Signature: | Signature: | |||||||
| Date: | Date: | Date: | |||||||
| Issue.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx | |||||||||
23. International Fax/Call Request Form
| CALL/FAX Requested By: | |
| Department: | |
| Destination: | |
| Tel/Fax Number: | |
| Name of Company: | |
| Contact Person: | |
| Reason for CALL/FAX: | |
| Job Number: | |
| Date: | |
| (REQUESTER’S SIGNATURE) (APPROVAL SIGNATURE) | |
| Issue.No./Date: xx/xx.xx.xxxx Rev.No/Rev.Date:xx/xx.xx.xxxx |
24. Hand Over Record
Date : __ /__ / 20__
PERSONNEL ON LEAVE : ________________________________
EMP NUMBER : ________________________________
DESIGNATION : ________________________________
RESPONSIBILITIES HANDED OVER TO : ________________________________
DESIGNATION : ________________________________
HANDOVER DURATION : ________________________________
RESPONSIBILITIES INCLUDE : ________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
SPECIAL TASK: _________________________________________________________________
______________________________________________________________________________
- Hand Over By: Sign and Date
___________________________
- Hand Over To: Sign and Date
___________________________
Original: HR Copy: Copy:
25. Time-Off Permission
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Reason for permission | Duty | Personal | Others | ||
| Late arrival | Early Leave |
| Kindly allow me time-off on | Date | ….…./……..…./………… | Start Time | ….……:……… | End Time | ….……:……… |
| Reasons | …………………………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………………. |
| Employee | Head Of Department |
| For HR Dept. Use Only Deduct/ Not Deduct | ||||
| Remarks | ||||
| Personnel In-Charge | HR Manager | |||
26. Company Sponsorship transfer request
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Please transfer my residency on company sponsorship | |
| Employee | Head of Department |
| Probation period completion status | Yes/No Exception | ||
| Reason | …………………………………………………………………… | ||
| Title in work permit Salary in Work Permit Duration Date of Residence Expiry ….…./……..…./………… | |||
| HR Manager | Chief Executive Officer & GM |
27. Medical Leave Request form
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Employee | Line Manager | Personnel in Charge | Company Stamp |
| Kindly examine & diagnose the above mentioned Employee, Your medical treatment and recommendation along with your diagnosis is highly appreciated | |
| Doctor’s Diagnosis and Recommendations | |
| Days of Rest Recommended |
| Doctor & Hospital / Clinic Stamp | ……………………………… | Doctor’s Signature |
| ….…./……..…./………… | Date |
| Notes: Inform HR Dept. within 24 hours if you have sick leaveIn case of emergency that may cause delay your return, inform HR Dept.The Hospital / Clinic Stamp is necessary to accept medical leave. |
28. Employee Transfer Request
| Employee Transfer Request |
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Please transfer the employee start from | ….…./……..…./………… | ||||
| Transfer Data | From | To | Remarks | ||
| Company /Dept. | ……………………………….. | ……………………………….. | ……………………………………………….. | ||
| Designation | ……………………………….. | ……………………………….. | ……………………………………………….. | ||
| Salary | ……………………………….. | ……………………………….. | ……………………………………………….. | ||
| Signature of Old Manager | Signature Of New Manager |
| Employee Comment | |
| Signature |
| Remarks | |||||||||||
| HR Manager | Financial Manager | Chief Executive Officer & GM | |||||||||
| ☐ | Within Budget | ☐ | |||||||||
| Signature | Signature | Signature | |||||||||
29. Change of status Form
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| Effective Date: Recommended by Head of Department: ……. / ….. / …………. | ||||||||||||||||||||||||||||
| Administrative Variables | Particulars | Existing | Change To | |||||||||||||||||||||||||
| Department | ||||||||||||||||||||||||||||
| Cost Centre | ||||||||||||||||||||||||||||
| Job Title | ||||||||||||||||||||||||||||
| Job Grade | ||||||||||||||||||||||||||||
| Financial Variables | Salary (KD) | Existing | Change To | Net Change | % Change | |||||||||||||||||||||||
| Basic Salary | ||||||||||||||||||||||||||||
| Housing Allowance | ||||||||||||||||||||||||||||
| Company Housing | ||||||||||||||||||||||||||||
| Conveyance Allowance | ||||||||||||||||||||||||||||
| Other Allowances: | ||||||||||||||||||||||||||||
| Total (KD) | ||||||||||||||||||||||||||||
| Benefits Variables | Benefits | Existing | Change To | Cost Change (KD) | % Change | |||||||||||||||||||||||
| Company Car | ||||||||||||||||||||||||||||
| Annual Leave (Days) | ||||||||||||||||||||||||||||
| Mobile Limit | ||||||||||||||||||||||||||||
| Leave Passage | Self / Family | |||||||||||||||||||||||||||
| Sector / Class | ||||||||||||||||||||||||||||
| Time Frame | ||||||||||||||||||||||||||||
| Due to the following | Previous 3 Increments | |||||||||||||||||||||||||||
| ………………………………………………………………………………… ………………………………………………………………………………… ………………………………………………………………………………… ………………………………………………………………………………… | Date | Amount (KD) | % | |||||||||||||||||||||||||
| Head Of Department | ……………………………………… | Personnel Officer | ……………………………………… | |||||||||||||||||||||||||
| Final Approval By HRC. | |||
| HR Manager | GM & CEO | ||
| Updated in Systems. | Verified in Systems. |
| HR Department | Finance Department |
30 Manpower Requisition Form
| Department | ……………………………………………………………………… | |||||
| Section | ……………………………………………………………………… | |||||
| Project | ……………………………………………………………………… | |||||
| Job / Position Title | ……………………………………………………………………… | |||||
| Position Classification | Existing Position | ☐ | ☐ | |||
| Reasons of Hiring | ☐ Replacement ☐Approved by Annual Budget ☐ New Position ☐ Business need (Out of budget) | |||||
| Request within Budget | Out of Budget | |||||
| Job Description (To be filed if JD is not available) | ……………………………………………………………………… ……………………………………………………………………… ……………………………………………………………………… ……………………………………………………………………… | |||||
| Years Of Experience | ……………………………………………………………………… | |||||
| Expected Hiring Date | .… /.…/……… | |||||
| Hiring Resources | Candidate is Available | From HRM | ||||
| Recommendation | ||||||
| Line Manager | Head of Department | |||||
31. Probation evaluation Form
| Name | ………………………………………………… | Hiring Date | ….…./……..…./………… | Emp. No | ………………… |
| Designation | ………………………………………………… | Department | ……………………………… | Cost Center / JO | ………………… |
| No | Performance Factors Measured | Exceeds Expectation | Meets Requirement | Underperformance |
| 1 | Efficiency in his/ her work | |||
| 2 | Execution Skills/ Role Effectiveness | |||
| 3 | Ability to learn new things and adapt at work | |||
| 4 | Reliability and responsibility | |||
| 5 | Communication with colleagues,supervisors and subordinates | |||
| 6 | Positive Attitude | |||
| 7 | Interpersonal & Team Working Abilities | |||
| 8 | Appearance and Manners |
| Based on the evaluation we recommend the following: | ||||||
| Qualified and to assign permanently | Employee doesn’t meet work requirements, end services | |||||
| Remarks : | ||||||
| Employee | Direct In-charge | Head of Department | ||||
| HR Manager | GM & Chief Executive Officer (End of Services only) | |||||
32. Induction Training Form
| EMPLOYEE DETAILS | |||||||
| Name: | Employee No: | ||||||
| Designation: | Department: | ||||||
| Date of Joining: | Type of Employment: | Permanent/Temporary | |||||
| Reporting to: | Training Assigned by: | ||||||
| TRAINING GIVEN | |||||||
| # | Subject | Contents of the training | Training given by | Employee Signature | |||
| 1 | Quality Management System (QMS) | Quality Policy Quality Objectives Governing Standards & Specifications Non-conformance & reporting Suggestions for improvement | |||||
| 2 | Health, Safety & Environment Management (HSE) | HSE Policies & Objectives Restricted Entries & Personnel Safety Emergency Preparedness Site Tour (Key points – exit, assembly) Visitors policy Housekeeping & Safe working practice | |||||
| 3 | Code of Conducts (COC) | Company Rules & Regulations Kuwait Labour Law Business Ethics Business Conduct Grievance Violations & Actions | |||||
| 4 | Job Roles & Responsibilities (JRR) | Responsibility, Authority & Accountability Organization & Communication Internal & External Communication Confidentiality Agreement Key Performance Indicators Training Needs | |||||
| CONFIRMATION AFTER PROBATIONARY PERIOD | |||||||
| # | Subject | Assessment | Yes/No | Signed by | |||
| 1 | QMS | Employee Understood the QMS requirements and evidence of adhering to it. | |||||
| 2 | HSE | Employee Understood the HSE requirements and evidence of adhering to it. | |||||
| 3 | COC | Employee Understood the COC requirements and evidence of adhering to it. | |||||
| 4 | JRR | Employee Understood the JRR requirements and evidence of adhering to it. | |||||
33. Training Effectiveness Form
| EMPLOYEE NAME: |
| ID NO: |
| DEPARTMENT: |
| TRAINING: |
| TRAINING FACULTY: |
| TRAINING START DATE: TRAINING END DATE: |
| (1) Has the training helped the employee to apply to his area of work, the knowledge gained on the training course? |
| (2) Has the training assisted the employee to close the skill gap that was registered prior to the training? |
| (3) Overall, has this training helped to make the employee more productive in his area of work? |
| Please rate the below to understand how the training has helped the employee in his work area in comparison to that prior to training: (a) Excellent (b) Good (c) Needs improvement (d) Not Applicable |
| S No. | Measurement Parameter | Pre – Training Effective Quite Effective Ineffective | Post – Training Effective Quite Effective Ineffective |
| 1 | ERROR RATING | ||
| 2 | PROCESSING TIME | ||
| 3 | RESPONSIBILITIES HANDLED | ||
| 4 | MEETING DEADLINES | ||
| 5 | CONFIDENCE TO CARRY OUT WORK TASK | ||
| 6 | LEVEL OF SUPERVISION REQUIRED | ||
| 7 | QUALITY OF WORK | ||
| 8 | OVERALL PRODUCTIVITY | ||
| 9 | OBJECTIVES MET | ||
| 10 | COST SAVING (IF, IDENTIFIED) | ||
| Overall |
| EVALUATOR NAME : | HR REPRESENTATIVE’S NAME: |
| SIGNATURE : | SIGNATURE : |
| DATE: | DATE: |
34. Training Matrix
35 Training need analysis
Designation: Machinist
Employee name: _____________________________________
Employee code: ______________________________________
| Skills desired | Skill score | Training required | |
| 1 | |||
| 2 | |||
| 3 | |||
| 4 | |||
| 5 | |||
| 6 | |||
| 7 | |||
| 8 | |||
| 9 | |||
| 10 | |||
| 11 | |||
| 12 | |||
| 13 | |||
| 14 | |||
| 15 |
| Status | Score |
| Good | 3 |
| Satisfactory | 2 |
| Improvement | 1 |
| Nil | 0 |
Training needs analysis done by:
Name: ___________________________________
Signature: ________________________________
Date: _________________________
