1.0 PURPOSE:

To establish, implement and maintain a procedure for identification of legal and other requirements to which XXX subscribes & to identify how legal & other requirements are applicable to identified OH&S hazards covered under the scope of the Occupational Health and Safety Management system.

2.0 SCOPE: 

This procedure covers the method to identify and have access to applicable Legal and other requirements related to activities, processes, products, and services of XXX.

3.0 RESPONSIBILITY:

Legal Team Members (LTM). (EHS-ML-14) The legal Team Members consists of HS MR, DGM –HR, AM-Safety, Officer Admin

4.0   DEFINITION:

4.1 Legal Requirements: These are regulatory requirements as defined by the Central or State regulatory authorities to which the XXX is liable to identify and comply.

4.2 Other Requirements: Any customer-specific requirements, statutory requirements by financial bodies, corporate-specific requirements & any other agreements with public authorities. (Ex: Customer requirements)

5.0 PROCEDURE:

5.1 The details of the List of Applicable legal requirement & other requirements to be compiled by the Safety Officer, along with the frequency of retrieval and personnel responsible for maintaining the records are defined in the Legal Register

5.2 Head responsible for compliance to legal requirement shall obtain information on the legal requirement, by referring to any of the following agency.

• Notification from Kuwait Ministries
• Information in Newspapers.
• Communication with the National Safety Council and Confederation of Kuwait Industry & Authorized Publishers.
• Subscription/contact with Bureau of Indian Standard, Book Supply Bureau, etc.
• By referring to various Factories Acts & Rules Book
• Through visiting the website to get information on the latest updates and also through member

5.3 The application for renewal of Consents / License /Authorization under Government statutory requirements shall be submitted in advance as specified in the Acts / Rules. Renewal frequency mentioned in the list of legal & other requirements may subject to change/alter as per Notification / Intimation from the government authorities from time to time. Responsible persons shall communicate relevant information on legal and other requirements to all concerned.

5.4 The following are the other requirements pertaining to the OH&S Hazards of the activities, processes, products & services, which are to be complied with:

• Customer Specific Requirements – Marketing & Quality Departments are responsible for receiving the requirement from the Customer and forwarding it to the concerned department to ensure fulfillment.
• The statutory requirement by Financial Institutions – Some of the financial institutions, Banks, Insurance companies may require the organization to comply with certain statutory norms. The finance dept shall identify and comply with those requirements and they are responsible for receiving and responding to the fulfillment of the above.
• Corporate specific Requirements – MR shall identify any corporate-specific requirements and incorporate the same and periodically check for compliance.
• Agreement with public Authorities – Public authorities like social bodies OR Industrial development authorities may require the organization to comply with their requirements. HR is responsible for receiving and responding to ensure fulfillment of such requirements.

5.5 Legal & other requirements applicable to OH&S Hazards are determined during significant HIRA study. Description of legal requirements & how legal & other requirements applicable to OH&S hazards are also described in the significant HIRA study.

6.0 Document / Record reference: 

S. No.	Document /Record Description	Reference No.
1.	Legal Register	EHS-RG-01
2.	List of Legal Team Members	EHS-ML-14

1.0 Objective

The objective is of this procedure is to establish and maintain a system for carrying out emergency preparedness and response actions within the premises of the company and areas of its operations, with the aim of minimizing the impacts of emergency situations on the environment, including risks & injury to employees, subcontractors, general public and other interested parties.

• To locate the emergency, control it and prevent it spreading further.
• To safe guard the employees and to minimize the effort of accident.
• To minimize damage to property.
• To attain normalcy at the earliest.
• ensure minimum damage to environment

2.0 Scope

This procedure is applicable to all emergency situations which can have significant impacts to the environment, including occupational health & safety risk to employees. This procedure is applicable to ISO 45001:2018.

Ensuring safety is the prime responsibility of a company and its employees. Even though we try to ensure total safety in the plant, occurrence is unavoidable. Planning for meeting such as emergency situation is to be made and everyone should be aware of such an emergency plan, so that, all employees remain prepared for such emergency situation.

This plan aims at identifying possible accidents and explores ways and means to meet such an emergency situation.

3.0 Responsibility

MR has overall responsibility as unit head, Section In-charge and Emergency response team members and security personnel. The Safety Officer is responsible for ensuring that this procedure is executed consistently and effectively. Members of the Emergency Response Team (ERT) are responsible for ensuring proper implementation of the company’s emergency response plans.

4.0 Description

4.1 Mock Drills: Are practical drills designed to test the capability of personnel or organization to perform a specific function (i.e., Fire, Spill response, communications, First Aid and Rescue).

4.2 Emergency Response Team: Consists of personnel who are knowledgeable, trained and skilled in basic incident stage firefighting, first aid and rescue operations and other site specific hazard response.

5.0 Procedure

The Safety Engineer, in co-ordination with other departments, shall identify all potential emergency situations or scenarios arising from the risk assessment associated with the company’s activities, operations and processes, including the means to eliminate, control and minimize the hazards and risk associated with it.

5.1 Emergency Drills

5.1.1 The Safety Engineer, in coordination with the MR and GM, including all other departments in the organization, shall plan and conduct company-wide emergency drills at least once every 6 months.

5.1.2 Emergency drills shall cover all but not limited to different types of emergencies as follows:

1. Evacuation
2. Fire fighting
3. First aid
4. Oil or Chemical spills/leaks.

5.1.3 Designated fire exits and evacuation areas (or “assembly points”) within or near the company premises shall be clearly marked and made clear to all personnel. Selected and assigned personnel shall supervise the evacuation, including headcount.

5.1.4 Where appropriate, an evacuation plan and vicinity map or site layout shall be posted in strategic locations of the company premises for the general awareness of everyone. The maps should show evacuation routes, recovery routes, closest exits, fire protection equipment location, eye wash and shower station, spill control station and whatever is applicable. All employees should follow these instructions and be familiar with the evacuation map.

5.1.5 If planned results are not achieved, appropriate corrective actions shall be planned and carried out in accordance with “Non-conformance, Corrective & Preventive Action Procedure”.

5.1.6 The H&S Department shall prepare and maintain records of “Emergency Drill Report” duly signed by the MR.

5.2 Emergency Equipment Monitoring & Inspection

5.2.1 The MR/ Safety Officer shall ensure that appropriate emergency equipment is provided, deployed and easily accessible in strategic areas of the company premises, where a potential environmental emergency and associated risk could potentially occur.

5.2.2 Emergency equipment shall cover all but not limited to the following:

• Fire Extinguishers
• Fire Alarms
• Fire Hose
• Emergency Lights
• Spill kits (in the event of chemical/oil spills)
• First Aid Kit

5.2.3 The MR/Safety Officer and/or its assigned staff shall periodically check and monitor all emergency equipment. Frequency of inspection and maintenance shall be specified in the list.

5.2.4 It shall be the responsibility of the Safety Officer and his designated staff to ensure that all emergency equipment are in good operational condition and easily accessible in the event of an incident and other emergency situation.

5.3 Emergency Situations

 Emergency situation in the company can arise due to:

5.3.1 Fire

Sr.No	Activities	Responsibility for Mitigation
A	Vulnerable areas for fire are identified	MR
B	Adequate first aid, fire fighting equipment is made available during emergency
C	Fire alarm provided at security and relevant locations	Security
D	On information fire core group acts immediately.	Emergency Response team
E	Emergency escape routes are earmarked and Emergency Plans displayed	MR
F	Emergency power supplies cut-off system available.	Maintenance Personnel
G	Employees are imparted awareness on emergency preparedness.	MR, Core team
H	Assess the loss/damage and submit report to the management.	Supervisor
I	Train existing and new employees on emergency response/evacuation as part of their induction program.	Core team

Steps for Mitigation:

1. Conduct Fire mock drill
2. Used Fire Extinguishers with low pressures /invalid ones are to be refilled.    
3. Display Emergency contact information

5.3.2   Handling Fire Emergency:

5.3.2.1 The person who discovered the fire shall promptly report the matter to any ERT member and/or the MR/Safety Officer through telephone, mobile phone or any other means of communication. In the event of fire, the following guidelines shall be as follows:

1. Call the ERT and report the location of fire.
2. Use the nearest fire extinguisher.
3. Wait for announcement.
4. Move out of the affected area.
5. Press the fire alarm.
6. Or shout “fire, fire, fire!”

5.3.2.2 Upon receipt of emergency call, the ERT shall respond immediately and shall act according to the following:

1. Use firefighting techniques.
2. Responds to emergencies as required.
3. Initiate orders and command activity with firefighting.
4. Call external Fire Department if the situation is out of control.
5. If situation is getting worse, evacuation shall be planned upon H&S’s recommendation and approval of the GM.

5.3.2.3 The ERT and/or designated personnel (referred to as “fire fighters”) shall direct and lead all personnel/workers towards the designated evacuation area (or “assembly point”).

5.3.2.4 Employees and visitors shall follow the following evacuation guidelines:

1. Proceed to the nearest exits or stairs.
2. Walk fast. Do not run.
3.     Proceed to the designated evacuation area.
4. Do not go back to get personal items.
5. Wait for a further announcement.

5.3.2.5 The Safety Officer, in consultation with the Chairman/MR shall make a recommendation if there is to be suspension of work, and shall take any necessary action if suspension is announced.

5.3.3 Handling Injury/illness of Personnel

5.3.3.1 In case of serious injured:

1. Shout for help.
2. Recover the injured person and administer first Aid as per injury treatment.
3. Do not attempt to move the injured person if you are not aware of handling back or neck injuries.
4. Call the ambulance and report the accident to the management as well as to control room.
5. If the injured person conscious ask if can walk, transport him to the nearest hospital.
6. If injured person is unconscious wait for the arrival of the rescue team

5.3.3.2 In case of illness:

1. Inform the supervisor.
2. The Supervisor or first aid nominated person must transfer the sick person to the hospital for proper medical treatment.
3. If vehicle not available call : AMBULANCE

5.3.3.3 Reporting & Meeting:

1. The Safety Officer, MR and other relevant personnel shall review and discuss any reported incident and shall plan corrective measures to avoid recurrence of the same environmental and OH&S emergency situation and incident.
2. Emergency procedures shall be reviewed and revised as necessary to reflect continual improvement on the company’s emergency preparedness and response plan
3. All matters discussed shall be communicated to all employees, contractors and other person working for or on behalf of the company through meetings and bulletin boards for general awareness.

5.3.4 Handling Chemical/Oil Spills

The guidelines below shall be used in H&S emergencies such as oil or chemical spills and leaks resulting from handling, accidents and explosions that pose immediate danger to employees and environment:

1. For minor spills, clean the spills or leaks with absorbent materials and put the contaminated materials in a hazardous waste bin.
2. For major spills, call the ERT and report immediately the matter to Safety Officer and theSafety Engineer.
3. Then identify the type of chemical or oil spilled in the area and determine the source of all spills or leaks.
4. Use appropriate protections in handling spilled chemicals or oils.
5. Stop the source of leaks or spills.
6. Contain the spill or leaks using the techniques that best fit the situation.
7. For oil leaks, place an empty container under the source of the leak.
8. Tie-up the pipe or hose where a chemical comes out.
9. Replaced the defective pipe or hose.
10. Put the leaking container in a recovery or inside another container.
11. Rotate or shift the container to a position that stops the leak.
12. Use appropriate absorbent materials to remove the spills or leaks.
13. Limit the spill or leak to as small an area as possible.
14. Contain the spill chemicals within a salvage drum.
15. Remove the contaminated clothing & dispose them accordingly, then shower.
16. Decontaminate any tools used in the removal and clear-up of hazardous materials.
17. ERT shall ensure that appropriate PPE (Personal Protective Equipment) is used when handling chemical or oil spills.

5.4 Preparedness

5.4.1 Test the plans and procedures for adequacy at least once in 6 months.

5.4.2 Ensure the effectiveness of the emergency training through exercises and Mock drills.

5.4.3 Regularly inspect the existing emergency facilities, supplies and equipment and rectify any deficiencies.

5.4.4 Ensure provisions for notification, initial assessment and communication during an emergency situation.

5.5 Response

5.5.1 Ensure a safe and efficient evacuation during emergencies.

5.5.2 Ensure to maintain right level of security during any emergencies.

5.5.3 Communicate to news media and general public in the event of any emergency, accident or other incident, only after seeking concurrence from Chairman.

5.5.4 The steps taken in response to a fire, hazardous material incident, and situations requiring medical and/or rescue response shall be documented in detail.

5.6 Duties and responsibilities

 5.6.1   Safety Officer

1. He will be in-charge of handling any emergency under the overall guidance of the Chairman.
2. Guiding the various controllers end and co-ordinates in carrying out their function effectively.
3. Depending on the seriousness of the emergency ensure outside help.

5.6.2   Service Center Manager

1. Immediately on knowing about the emergency he will proceed to the scene.
2. Quickly assess the scale of emergency.
3. To give instructions to managers for control of operations in other sections/shutdown
4. Ensure safety of personnel at site. Evacuate all unwanted persons from the site through operators or supervisors

6.0 RECORDS

• Emergency Response Plan
• Emergency Contact Numbers
• Mock Drill Record

1.0 EMERGENCY

An emergency is a situation, which may lead to or cause large-scale damage or destruction to life or property within or outside the factory. Sometimes the Emergency results in uncontrollable situations and leads to disaster. Such an unexpected severe situation may be too great for the normal workforce in the area within the plant. In any industry, an emergency can arise at any moment and this depends on the type of

• Structure
• Raw Materials
• Machines / Plant
• Nearby Industries etc.

2.0  NATURE OF EMERGENCY

The emergency has been identified and can be specified in one or more of the followings with source and effect:

Sr. No.	Emergency	Source	Effect
1	Fire / Explosion	Electrical Panels, Flammable oil storage tanks, Compressors, coolants,  paints, etc.	Small fires, complete equipment loss, complete Area burn out. Dangers to Human beings
2	Spillage of flammable / Hazardous Oils & coolants etc	Hydraulic oil, Furnace Oil, Coolant etc.	Fire Burns Soil pollution. Injury by slippage
3	Electric Shock	Electrical panels, Power Distribution Board, DG Set, Overhead Crane, Voltage stabilizer, Electric Transformer & Machine Operated by electricity, etc.	Burns, suffocation, Death. Toxic chemical ingestion into the bloodstream
4	Accidents – Factory (Major)	Fall from height & Falling of Heavy Materials, Dies, Bins or other Heavy objects.	Fracture
5	Accidents-Transport	Accident due to the transportation of man & material	Death or Injury to Body
6	Personal confinement	Toilets, offices, Basement	Suffocation
7	Natural calamities such as storm,  earthquakes, etc.	Nature	Structural collapse, Death
8	Structure collapse	Office building, & Any Wall or a part Of Factory building.	Serious injury, Major Fracture, Death
9	Riots, Arson, Sabotation	Anti-Social elements.	Serious injury, major Fracture, Death.
10	LPG leakage	Fire Hazard	Serious injury, Death
11	TANK DYKE Fire	Fire Hazard	Serious injury, Death
12	Electric fire	Fire Hazard	Serious injury, Death
13	Office fire	Fire Hazard	Serious injury, Death
14	Person on flames	Fire Hazard	Serious injury, Death
15	Food/Water Poisoning	Health Hazard	Poisoning, Death
16	Bomb hoax	Bomb Threat	Explosion, Death, fear
17	Burn-Minor	Health Hazard	Burn injury
18	Electric shock casualties	Health Hazard	Injury, Death

3.0 OBJECTIVES:

The objective of the major emergency procedure should be to make maximum use of the combined resources of the works and the outside services to

• Effect the rescue and treatment of casualties;
• Safeguard other people;
• Minimize damage to property and the environment;
• Initially, contain and ultimately bring the incident under control;
• Identify any deed and provide for the needs of relatives;
• Provide authoritative information to news media;
• Secure the safe rehabilitation of affected areas;
• Preserve relevant records of equipment by the subsequent inquiry into the cause and circumstances of emergency;

4.0  EMERGENCY MANAGEMENT & KEY PERSONS                                        

During an emergency situation, it is generally seen that chaos and confusion rules leading to more damage. In Emergency Management, just like in normal operations where there are managers, engineers, supervisors, operators, etc., who are assigned specific tasks to run the business, similarly during an emergency also there are persons with specific duties. These persons are known as ‘Key Personnel’.

Following are the persons who are responsible to face the emergencies.

NAME	DESIGNATION	CONTACT NO

If required external help in case of an Emergency will be sought from appropriate sources. The required assistance from the probable sources has already been informed and consent obtained for the same.

5.0  ROLES & RESPONSIBILITIES:

5.1 Name & Address of the persons furnishing the information:

XXXXXX

XXXXXX

5.2 Any Individuals  

When an emergency occurs, the person who observes it must evaluate the gravity of the emergency and he should alert all the factory personnel by activating the Emergency Siren.  The emergency siren is activated just by pressing the Emergency Siren push button located at the main gate & other different locations. Then he immediately reports to the Emergency Control Centre (Main Security gate) and informs about the Emergency location.

5.3 Site Controller:

The Site Controller will assume overall responsibility for the factory/storage site and its personnel. His duties are to:

i) Assess the magnitude of the situation and decide if staff needs to be evacuated from their assembly points to identified safer areas

ii) Exercise direct operational control over areas other than those affected.

iii) Undertake a continuous review of possible developments and areas in consultation with key personnel as to whether shutting down of the plant or any section of the plant and evacuation of personnel are required.

iv) Liaise with senior officials of Police, Fire Brigade, Medical, and Factories Inspectorate and provide advice on possible effects on areas outside the factory premises.

v) Look after rehabilitation of affected persons on discontinuation of emergency.

vi) Issue authorized statements to news media and ensures that evidence is preserved for inquiries to be conducted by the statutory authorities.

5.4 Incident Controller:

The Head of the unit will act as an incident controller for that unit. Immediately on knowing about an emergency, he will rush to the incident site and take overall charge and report to the Site Controller. On arrival, he will assess the extent of emergency that exists and inform the Communication Officer accordingly. His duties will be to:

i) Direct all operations to stop within the affected area taking into consideration priorities for the safety of personnel, minimize damage to the plant, property and environment and minimize loss of materials

ii) Provide advice and information to the Fire/Security Officers and local fire service;

iii) Ensure that non-essential workers/staff of the areas affected are evacuated to the appropriate assembly point and the areas are searched for causalities

iv) Set up communication points and establish contact with the Emergency Control Centre in the event of failure of electric supply and internal telephones

v) Report on all significant developments to the communication officer and

vi) Have regard to the need to preserve the evidence so as to facilitate an enquiry into the cause and circumstances which caused or escalated the emergency.

5.5 Communication Officer:

He will also work as Liaison Officer and will be stationed at the main entrance (GateHouse) during the emergency. He will handle police, Press, and other inquiries, receive reports from roll-call leaders from assembly points, and pass on the absentee information to the Incident Controller. He shall maintain regular communication with the Incident Controller. He will:

1. Ensure that casualties receive adequate attention/ to arrange additional help if required and inform relatives;
2. Control traffic movements into the factory and ensure that alternative transport is available when the need arises; and
3. When an emergency is prolonged, arrange for the relief of personnel and organize refreshments/food.
4. Advise the Site controller of the situation, recommending evacuation of staff from assembly points if necessary.
5. Maintain proper agreed inventory in the control room.
6. Maintain a log of the incident on tape
7. In case of a prolonged emergency involving risk to outside areas by wind-blown materials, he shall contact the local meteorological office to receive early notification of changes in weather conditions.

5.6 Security Officer-

Security Officer will be responsible for fire fighting. On hearing the fire alarm, he shall reach the fire station immediately and advise fire and security staff in the factory of the incident zone. He will convey the message to the communication officer, Incident Controller and Site Controller about the incident zone. He will direct emergency services. He shall

1) Announce over the PAS in which zone the incident has occurred and on the advice of the Shift Executive In-charge inform the staff to evacuate the assembly service.

2) Inform the Shift Executive In-charge

3) Call Incident Controller, Engineering/ Production Manager, Personnel and Administrative Manager, Departmental Head in whose plant the incident occurred.

4) Security Supervisor for each unit will act as the Security officer for that unit.

5.7 Receptionist:

On hearing the emergency alarm, the receptionist shall immediately contact the Site Controller and on his advice will call the local Fire-brigade and or Police station and safety committee members. In case the PAS and telephone system becomes inoperative, she shall inform the communication officer through the messenger. In case the fire is detected and the alarm is not in operation, she shall receive information about the location from the person who detected the fire and immediately consults the Incident Controller. On his advice, she shall contact the Security Guard and advised him to make an announcement on PAS about the incident and the location of the incident and to evacuate to their assembly point. She will continue to operate the switchboard advising the callers and pass all calls connected with the incident to the Communication Officer.

5,8 Departmental Heads:

The HODs will report to the Incident Controller and provide assistance as required. They will decide the staff they require at the incident site.

5.9 Maintenance In-Charge and Electricians: 

They will report the scene of the incident and close down the services as directed by the Incident Controller

  5.10 Shift Executive In-charge:

As soon as he becomes aware of the emergency and its location, he will proceed to the scene. He shall assess the scale of the incident and direct operations within the affected areas with the following priorities:

1. Secure the safety of persons, which may require evacuation to the assembly points in the event of an escape of materials if the wind is from an adverse direction.
2. Minimize damage to plant, property and the environment.
3. Prevent spreading and damage to outside the premises.
4. Minimize loss of materials;
5. Have regard to the need for preserving evidence that may facilitate subsequent enquiry.
6. Inform shift engineer-in-charge as to what services are needed or not needed.
7. Hand over the charge of the operation to the Incident Controller when he arrives at the site.
8. Advice the Security Officer at Gate whether to make an announcement on PAS or not to call the Senior Staff to the factory, if necessary.

5.11 First-Aid Teams:

The Personnel Manager shall keep the roll call lists for the fire and First Aid team on duty. The First Aid team is appointed by each Departmental Head for his shift team. Roll call leaders shall check their roles as a member of the services and report for emergency duty. The name of unaccounted persons or absentees will be informed to the Security Officer. Members of First Aid teams will report to the shift Executive In-Charge or Incident Controller on hearing the alarm and follow his directions.

3.12 Factory Fire Fighting Personnel:

The duty of the Fire Fighting personnel under the command of the Security Officer shall be responsible for fire fighting and rescue. On hearing the alarm they shall proceed to the place of the incident if know, or otherwise, they shall report to the Security Gate. The men at the security Gate shall find the location of the emergency, the equipment and proceed to the site or occurrence. At the site, the team will respond to the directions given by the Incident Controller

6.0  Roles  & Responsibilities for Safety Teams:                                                                         

After confirmation of the emergency location from the Emergency Control Centre, concerned teams will start functioning. The team leaders will coordinate and communicate with the management. The team member fights the emergency under the instructions of the leader. The team will ensure that:

• The emergency does not spread.
• The head count is taken in consultation with Liaison Manager and if necessary search operation for missing person/s. is undertaken.
• Every member of the team uses the required Personal Protective Equipment while the operation is going on.
• First aid is arranged.
• Additional fire fighting equipment for the fire fighting team is arranged.
• The smooth rescue operation is facilitated.
• The emergency will be informed to fire brigade, neighbouring industries.
• Medicines are provided.
• Send injured to the hospital if necessary.
• Records of first aid and hospitalization are maintained.
• The help of other people is taken to control the emergency.
• Remaining part of the plant is safe.
• The area is cordoned off.
• Necessary tools, equipment to handle any repair work are mobilized.
• The main power supply line is cut – off if necessary.
• Maintenance and repair are undertaken.
• Conduct safety committee meetings every 3 months or in case of an emergency.

Team members of the safety committee:

NAME	DESIGNATION	CONTACT NO

7.0 EMERGENCY CONTROL CENTRE                                         

For the purpose of handling the emergency, Emergency Control Centre is very much essential. In the factory, Security Office at the Main Entrance is declared as Emergency Control Centre. All activities pertaining to the emergency will be carried out from this centre. The emergency Control Centre will be equipped with

• Plant Layout indicating storages of hazardous material and fire fighting equipment and first aid box locations.
• Material Safety Data Sheet of all chemicals handled in the premises.
• List of all employees with addresses, tel. No., contact person and if possible blood group.
• List of important telephone numbers such as police, fire brigade, hospitals, Directorate of Industrial Safety and Health, Pollution Control Board, etc.
• A separate list of team members with their addresses and telephone numbers.
• The facility of Direct Telephone Line.
• Equipment such as Torch, Rope, and necessary Personal Protective Equipment, whistle, etc.
• Note pads and pen/pencils to record the messages and record of activities pertaining to emergency
• First aid box with proper medicines.

8.0 ASSEMBLY POINT      

Assembly point is displayed in front of the main gate and known to everyone which is ensured at the time of safety audit. The area of the assembly point has been set farther from the location of likely hazardous events, where employees, contractors, and visitors must assemble in case of emergency. Up- to date list of pre-designated employees must be available with the Site in charge at the assembly point in case of assembly of the employees.  The site in charge shall then do the roll call of the people present so that their presence can be marked.

9.0 ALARM RAISING SYSTEM

The factory Main “Emergency Siren” is located at the main gate. This will be used for raising the alarm and also for “All Clear” signals in case of emergency.

10.0 EMERGENCY RESPONDING PROCEDURE

In case of Fire / Explosion / natural calamity etc., any person noticing it must evaluate the severity of the emergency and he should alert all the factory personnel by activating the Emergency Siren.  The emergency siren is activated just by pressing the Emergency Siren push button located at the main gate. Then he immediately reports to the Emergency Control Centre and informs about the Emergency location. As soon as the alarm is heard, the safety team members will contact the Security office at the Main Entrance and the safety team will rush to the Emergency location. The safety Team & other team members will assemble at the assembly point.

11.0 Communication System:

Alarms should be followed by an announcement over the Public Address System or verbally by shouting. In case of failure of alarm system communication should be by the security guard who will make an announcement through the Public Address system. Mobile Phones, landlines, etc could be used as a mode of communication for an emergency. If everything fails a messenger could be used for sending the information.

12.0 Action Plan For Various Emergencies.

A) Fire

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes Fire  or explosion
Shut down machines and Main power supply	One who observes Fire  or explosion / Prod incharge
Evacuation, Assembly at Assembly Point.	All employees
Fire fighting	All employees
Rescue Operation	All employees
First aid or Hospitalization	All employees
Final Declaration of  “All Clear” Situation	MR / CEO

B) Major Spillage of flammable/ hazardous oils

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes the major spill
Switch Off Power Supply of the equipment	Concerned supervisor, Maintenance engineers
Evacuation, Assembly at Assembly Point.	All employees
Isolate & Barricade the area of spill	Security
Control the spillage to avoid spread	DH
Stop all the work of welding, electrical etc	DH
Fire fighting	Fire fighting team
Final Declaration of  “All Clear” Situation	MR

C) Electric Shock

Actions to mitigate the emergency	Responsibility to Respond
Switch Off Power Supply of the equipment	Concerned supervisor, Maintenance engineers
Rescue the person.	Concerned supervisor, Maintenance engineers
Call the ambulance, provide first aid	Departmental Head

D) Accidents – Factory (Major)

Actions to mitigate the emergency	Responsibility to Respond
Contact company doctor/hospital	Departmental Head
Rescue Operation	Safety  team

E) Accidents-Transport

Actions to mitigate the emergency	Responsibility to Respond
Contact Ambulance/ Hospital, provide first aid Inform HR Dept Inform Police	Concerned Person     HR dept

F) Personal confinement

Actions to mitigate the emergency	Responsibility to Respond
Call fire brigade	Departmental Head
Raising emergency alarm	One who observes the calamity such as storm, earthquake

G) Natural calamities Such as storm, earthquakes, etc.

Actions to mitigate the emergency	Responsibility to Respond
Evacuation, Assembly at Assembly Point.	All employees
Raising emergency alarm	One who observes the sabotage, terrorism or civil commotion
Isolate & Barricade if necessary	Security
Fire fighting	All Employees
Rescue Operation	All Employees
Hospitalization	All Employees
Evacuation, Assembly at Assembly Point.	All Employees
Final Declaration of  “All Clear” Situation	Chief controller

H) Structure collapse

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes the calamity such as storm, earthquake
Evacuation, Assembly at Assembly Point.	All employees
Isolate & Barricade if necessary,	Security
Rescue Operation,	Rescue team
Hospitalization,	First aid team
Final Declaration of  “All Clear” Situation	Chief controller

I) Riots, Arson, Sabotaging (Inside the premises of the organization)

Actions to mitigate the emergency	Responsibility to Respond
Inform HR Head, Plant Head, MD, Security, Immediately.	Concern Person.
Inform the Police immediately.	HR Head
The Security shall isolate the area of Rioting with its total force.	Security In charge
All work should stop immediately. The employees from rest of the premises shall be evacuated  immediately. The ambulance should be kept in Stand by to meet any eventually. Inform Hospital immediately to prepare for any emergencies. As soon as police arrives the area of rioting should be handed over to police.	Admin In charge.

J) Riots, Arson, Sabotaging(Outside the premise)

Actions to mitigate the emergency	Responsibility to Respond
Inform HR Head, Plant Head, MD, Security, Immediately.	Concerned person
Inform the Police immediately.	HR Head
The ambulance should be kept in Stand by to meet any eventually. Inform Hospital immediately to prepare for any emergencies.	HR dept
The gates should be closed and no person and vehicle should be allowed to leave the company premises. Security should man the gates with full force and should prevent entry of any unauthorized person in side the company premises.	Security In charge
In case of more than 8 hours of riot situation the Admin should ensure adequate food and water is available for the employees.	Admin In charge
Once all clear signal is received from the police, normal operation shall resume in the organization	Dept HOD

K) LPG leakage

Actions to mitigate the emergency

Responsibility to Respond

1. Take immediate steps to stop LPG leakage 2. Stop all operations 3. All out effort should be made to contain the spread of leakage/fire 4. Saving the human shall get priority in comparison to stock/assets. 5. Plant personnel without specific duties should assemble at the nominated place. 6. All vehicles except those required for emergency use should be moved away from the operating area, in orderly manner at pressure –nominated route 7. Depending upon severity, electrical system except for control supplies, utilities, lighting and fire fighting system, should be isolated 8. If the feed to the fire cannot be cut off, the fire must be controlled and not extinguished. 9. Start water at areas involved in or exposed to fire risks. 10. In case of leakage of LPG without fire and inability to stop the flow, take all precautions to avoid source of ignition. 11. Block all roads in the adjacent area and render internal/external support for the purpose if warranted.

Fire Fighting Team

L) Tank Dyke Fire

Actions to mitigate the emergency

Responsibility to Respond

1. In case fire occurs in the dyke area due to flange leak in manifold area, the fire is to be extinguished with the help of foam. 2. Use of DCP if the fire is small, otherwise use water spray or foam. 3. Cooling of lines /flanges is to continued till incident/site controller gives the instructions to stop. 4. If tank collapses and product is spread in the dyke area with fire. 5. Withdraw manpower in and around the tank dyke area. 6. Use foam monitors of vehicles to spray and spread foam in the affected dyke area If tank dyke area is on fire and full product is in the dyke then water to be used judiciously otherwise flooding of dyke area may cause overflow of oil from the dyke area to open drains.

Fire fighting team

M) Electrical Fire

Actions to mitigate the emergency	Responsibility to Respond
Disconnection of the electric supply of the affected area.Attempt to extinguish the fire with the help of DCP/CO2 fire extinguishersIf the fire still persists, ensure complete isolation of electric supply of that area and use of water.	Maintenance and fire fighting team

N) Office Fire

Actions to mitigate the emergency	Responsibility to Respond
Disconnection the electric supply of the affected area.Attempt to extinguish the fire with the help of DCP/CO2 fire extinguishersSave all records from fire.	Office staff and fire fighting team

O) Person on Flames

Actions to mitigate the emergency	Responsibility to Respond
1) Bring the water gel blanket 2) Open the bag inside the container to remove blanket. If the bag is already open such blanket should not be used for burn victims 3) The blanket can be held as a screen between the victim and the fire 4) If possible lay down the victim and wrap the blanket around the victim. Leave the victim wrapped in blanket and seek medical help	Fire fighting team

P) Food/Water Poisoning

Actions to mitigate the emergency

Responsibility to Respond

1) Persons observing the symptom should inform the location in charge for assessing the situation 2) Shift in charge should call the doctor and ambulances and also alert all hospitals to meet any exigencies 3) To render first aid and induce vomiting to the affected persons 4) The ambulances and vehicles available should be mobilized to be in readiness to transport large number of people if required Assistant Manager-SHE to report to location in charge for required sanitation and medical assistance.

First Aid team

Q) Bomb Hoax

Actions to mitigate the emergency	Responsibility to Respond
1) Person noticing on object like bomb, should bring it to the notice of the nearest available officer. 2) The officer should carefully observe the same from a distance and raise alarm 3) The area should cordon off. 4) Police control and fire control to be informed for their arrival and inspection of the area. After the bomb is diffused, all clear siren should be sounded by the watchmen.	Concerned person/ Admin dept

R) Burn –Minor

Actions to mitigate the emergency	Responsibility to Respond
Pour cool water on the burn area till the burning sensation is reduced.Cover it lightly with a clean cotton cloth.Do not apply butter, oil, ointments or any home remediesGet Medical help	First aid team

S) For Electric shock casualties

Actions to mitigate the emergency

Responsibility to Respond

Electric shock results in irreversible damage to brain cells followed by deterioration of the other organsRescue and first aidDo first thing first, quickly and without fuss or panic. Switch off the supply if this can be done at once. If not possible, use a dry stick, dry cloth or other non conductor to separate the victim of electrical contact. The rescuer must avoid receiving shock himself be wearing gloves or using a jacket to pull the victim.

First aid team

12.0 DO’S AND DON’T’S

12.1 All Company Employees

Do’s	Don’t’s
 Stop work on getting information or hearing the alarm.  Switch off the machines and main power supply.  Gather at assembly point.  Contact Management  Take visitors to safer place.	 Do not panic & cause stampede.  Do not run and prevent others from doing so.  Do not go anywhere else.  Do not wait to collect personal belongings.

12.2 VISITORS & CONTRACTORS

After hearing the alarm they will follow the following steps:

1. Give attention to all instructions.
2. Stop work. Do not panic.
3. Do not wait for personal belongings.
4. Assemble at the assembly point.
5. Do not go to the emergency site.
6. Do not spread rumours.
7. Do not engage in communication systems.

13.0 TRAINING

The employees will be informed about the ‘On–Site Emergency Plan’ in detail, with the help of training programs. For the success of this plan not only training will be organized but mock drills also will be organized a minimum of once a year. Mock drills will help to understand the role to be played by everyone during the emergency. The Core members of the Disaster / Emergency control will be given refresher training at the interval of every One Year.

14.0 MOCK DRILL PROCEDURE

The success of the “On-site emergency plan” is very much dependent on planned and unplanned mock drills. Mock drills help employees to be familiar with their roles and ensure accuracy of the onsite Emergency Plan. Following is the procedure for conducting a Mock drill.

• Inform all the employees about mock drill procedures.
• Fix the date and time for mock drill.
• The mock drill will be monitored by the observer/s not involved in the exercise.
• The emergency alarm will be raised.
• After hearing the alarm, the Emergency Procedure will be followed. All clear signals will be given after the emergency is over.
• Observer/s will note down the activities with respect to the time.
• Lacunae observed in the system will be studied carefully.
• Records of drills will be maintained.

After each drill, the plan will be thoroughly reviewed to take into account the omissions or shortcomings for improvement.

15.0 Details of liaison arrangement between the Organization:

All the organizations involved in assisting during the emergency were contacted and apprised of the details of the plant, like process; hazardous material handled; likely emergency incidents; steps taken to avoid/reduce risk mitigation methods, resource availability, etc. The details are as follows:

 15.1 POLICE

Sr.No	Name of Police Station	Tel.No

15.2  FIRE BRIGADE STATION

SR. no	Fire Station	Tel no

15.3 HOSPITALS AND DOCTORS

Sr.No	Name of Hospital	Tel No

16.0  UPDATING THE PLAN

As and when required, this ‘On–Site Emergency Plan’ will be updated and informed to all. If necessary, after each drill the plan will be thoroughly reviewed to take account of shortcomings.