1.PURPOSE:

To instruct & care to be taken for controlling excessive consumption of stationary.

2.SCOPE:

This work instruction is applicable to all employees who are involved in documentation.

3.RESPONSIBILITY:

HOD Admin is responsible for ensuring that the consumption of stationery is in the limit.

4. INSTRUCTIONS:

Following are the sources for consumption/wastage of stationery.

• Unwanted Xeroxing.
• Unnecessary printouts.
• Use of fresh paper for rough printing.
• Excessive procurement of printed stationery.

4.1 Instructions For Control and Monitoring of Consumption of Stationary.

• Create awareness in the employee through signboards.
• Ensure e-mail used for internal communication.
• Ensure both sides of paper used for rough printing.
• Issue soft copies only of procedures, manuals wherever possible.
• Monitor consumption of stationery by monthly stationary issue record and take necessary action if found excessive.

5. OPERATIONAL CONTROL PLAN:

Sr.No	The parameter to be Monitored	Spec.	Freq. of Monitoring	Method of monitoring	Resp.	Record
1	Consumption of stationary.	Rims of  A4  size paper	Monthly	Monthly consumption record.	ADMIN.	Monthly consumption record.

• RECORD REF.: Monthly stationary consumption record.

1. PURPOSE: – To monitor security activity.

2. SCOPE: – All factory premises.

3. RESPONSIBILITY: – HOD HRD / Assistant manager HRD

4. ACTIVITY: –

SR.NO.	ACTIVITY	RESPONSIBILITY
01	Communicate the guidelines for Environment-friendly practices to Security contractors.	HOD Admin
02	Impart necessary training to security Employees.	HOD Admin
03	Security Guard shall ensure the following entries – Inward and outward entries of material – The entry of proper employees – The entry of vehicle with proper document	Subcontractors’ operator
04	Security will issue Gate pass to all Visitor	Security guard
05	Security will maintain discipline in the company.	Security guard
06	Security will check to service of the Fire extinguisher and get it done on the proper schedule. Check sand buckets and waters bucket. Maintain records of servicing of fire extinguishers.	Security supervisor
07	Safety Officer will maintain the register of external communication of Environment policy.	Safety Officer
08	The security supervisor will be reporting on Fire, Accident, Theft, etc to HOD HRD.	Security supervisor
09	In all three-shift, Security personnel shall be alert at the allotted point.	Security Guard

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION

In case of any deviation in the above activity, HOD Admin shall initiate appropriate corrective and preventive action.

6. RELATED DOCUMENT

• Daily shift report
• Fire extinguisher servicing record
• Visitors gate entry register
• Material inward and outward register

1. PURPOSE: –

a) To ensure effective control over the handling and use of pesticides in canteen / other areas.
b) To define guidelines for the safe handling of pesticides.
2. SCOPE: – Canteen / other areas.
3. RESPONSIBILITY: – HOD Admin / Canteen contractor

4. ACTIVITY: –

SR.NO.	ACTIVITY	RESPONSIBILITY
A) USE OF PESTICIDE
01	Communicate the guidelines for Environment-friendly practices to canteen contractor.	HOD Admin
02	Directions for use: Once in Fifteen days, spray the pesticide in the canteen to maintain the hygienic condition. The areas covered are a) Dining Area b) Shelf c) Area behind canteen d) Wash basins of kitchen e) Roof Do not over-spray the pesticide.	Subcontractors’ operator
03	After the spray, the area shall be cleaned with hot water and detergent powder.	Canteen / Housekeeping operator
04	Wash the area with cold water and detergent.	Canteen / Housekeeping operator
05	Rinse the domestic utensils in the cold water and detergent for contamination of spray if any.	Canteen operator
06	After cleaning the area with detergent mixed water, spray the plain water and wash the area properly.	Canteen / Housekeeping operator
07	Ensure the discharge of water to the domestic sewage line.	Sr.Officer Admin
08	Safety instructions: a) CAUTION: Pesticide is harmful to human beings, animals and wildlife. b) Symptoms of poisoning: Headache, nausea, vomiting, and dizziness. c) FIRST AID: • If swallowed – Induce vomiting by giving a tablespoon of salt in warm water. • Wash the contaminated clothes/skin with soap and plenty of water. • If chemical enters eyes, flush with water for five minutes or contact physician immediately.	Canteen contractor/ Sr.Officer Admin
B) Use of Rat Control
01	Put the Rat Control into trays for controlling the rats. The frequency of addition shall be on a fortnightly basis.	Subcontractor
02	Details of the Rat Control used: It is a new single dose of anticoagulant rodenticide. It controls field rats when consumed by causing hammerage in the blood system. It induces delayed action ensuring kill in 4-5 days. Place the bait near the burrows or at places frequented by rodents.
03	Safety instructions: Poisoning symptoms: Back pain, abdominal pain, vomiting and nose bleeding are the prolonged durational effects. FIRST AID: a) If the skin is affected, wash with soap and plenty of water b) If eyes are contaminated, flush with clean water c) If swallowed, induce vomiting.	Sr.Officer HRD / Concerned Section In charge
04	Maintain the list of locations where Rat Control trays are used.	Sr.Officer Admin
05	Ensure that no pesticide is disposed of on the company premises. Monitor the process of replacement of ROBIN pesticide.	Subcontractor / Sr.Officer Admin

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION

In case of any deviation in the above activity, Sr.Officer Admin shall initiate appropriate corrective and preventive action.

1. PURPOSE:

a) To store metallic chip/waste and garbage received from factory premises.
b) To dispose of the waste safely.
c) To store and dispose of lead-acid batteries.

2. SCOPE: Scrapyard

3. RESPONSIBILITY: In charge Stores / Sr.Officer HRD

4. PROCEDURE:

Sr.No	ACTIVITY	RESPONSIBILITY
01	Communicate the guideline to service contractor to follow environment-friendly practices.	In charge Stores
02	Provide adequate material handling equipment to the contractor.	Sr. Officer-Admin
03	Impart training of environment-friendly practices to housekeeping operator.	Sr.officer Admin / Housekeeping contractor
04	a) Collection of chips/waste/ garbage from various locations by using the trolley. b) Ensure that there is no spillage of chips/oil/ garbage during collection and transportation. c) Ensure that trolley does not get overflow because of excess collection. d) Ensure that good quality material is not present in collected material (scrap).	Housekeeping operator
05	Transport the metallic chips/garbage to scrap yard. During transportation ensure that there is no leakage of chips from the trolley. Avoid land contamination.	Housekeeping operator
06	Communicate guideline on environment-friendly practices to the transporter.	In charge Stores
07	Invite/inform the contractor for collection of metallic waste/garbage.	In charge Stores
08	At the time of loading of metallic chips/garbage into the truck, avoid spillage.	Transport contractor / Security guard
09	Supervise the collection activity and report the weight of the vehicle (metallic waste collected) to the Materials department.	Security guard
10	Store the scrapped lead-acid batteries on the wooden platform in the scrap yard.	Housekeeping operator
11	At the time of procurement of new batteries, handover the batteries to dealer/subcontractor and get the replacement against the old batteries.	In charge Stores

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In case of any deviation in the above activity, In charge Materials shall initiate appropriate corrective and preventive action.

6. RELATED DOCUMENTS:

• Guideline for contractors.

 7. Related Records

Name of record	Indexing On	Retention Period	Maintained by
Records of metallic waste generated/ sold in a month	Date	3 years	In charge Stores
Records of garbage   generated/sold in a month	Date	3 years	In charge Stores

1. PURPOSE:

To aware & know handling and disposal methods of hazardous waste.

2. SCOPE:

This work instruction is applicable to hazardous wastes generated at all process, activities, and services at XXX

3. RESPONSIBILITY:

HOD will ensure that contractors and scrap vendors practice these work instructions.

4. INSTRUCTIONS:

   1. Hazardous wastes generated from different operations are stored in identified bins at the waste generation points.
   2. The hazardous waste collected at various points as described above is shifted to scrap yard / identified place manually.
   3. Ensure that there is no spillage of scrap/waste during collecting and shifting of scrap/waste to the scrap yard.
   4. The hazardous waste/scrap generated at various points, method of storage, handling, and disposal along with personnel responsible are as detailed below:

Sr.No	DESCRIPTION	STORAGE	HANDLING	DISPOSAL	RESP.
1.	Empty barrels of OIL, grease, Paint, Chemicals used etc.	Stored in the scrap yard	Manual	Disposed to the authorized scrap vendor	HOD PUR
2.	Oil socked sawdust,  oil socked cotton waste, oil socked metal scales	Stored in the scrap yard	Manual	Disposed to the authorized vendor	HOD PUR
3.	Metal waste, broken m/c parts, used & broken wheels etc.	Stored in the scrap yard	Manually by using hand gloves	Disposed to the scrap vendor	HOD PUR
4.	Waste oil mixed with water	Stored in barrels	Manually, forklift use while transporting	Disposed to the authorized vendor	HOD MAINT/ HOD PUR
5.	Waste oil (hydraulic and lubrication oil	Stored in barrels	Manually using rubber gloves	Disposed to the authorized vendor	HOD MAINT/ HOD PUR
6.	Scraped Batteries	Stored in the Maint.Store	Manual	Disposed to the  authorized scrap vendor	HOD MNT
7.	E-waste	Stored in the scrap yard	Manually by using hand gloves	Disposed to the scrap vendor	HOD PUR
8.	STP Sludge	Stored in pits	Manually with hand gloves	In-house disposal for gardening activity	HOD/ HRD
9.	ETP sludge	Closed concrete pit	Manually by using hand gloves & plastic bins	To be Disposed of  to the authorized vendor	HOD/HRDProspecting department

• Concerned department in charges will ensure on a daily basis there is no mix up of scrap/waste during collection & storage. In case of such mix-up, he will arrange for segregation. He also should ensure that while handling any type of scrap there should not be any spillover on the ground.
• The Collected Hazardous waste will be disposed of in Eco-friendly manner with Maharashtra Enviro Power Ltd and all the requisites will be followed as per Hazardous Waste (Management & Handling) Rules 2008, while disposing of the Hazardous Waste Material.
• Ensure the availability of fire extinguishers near the storage of Hazardous waste.

5.OPERATIONAL CONTROL:

Sr. No	The parameter to be Monitored	Spec.	Freq.of Monitoring	Method of monitoring	Resp.	Record
1	Disposition Empty drums	Disposal to the authorized dealer	Monthly	Record of Qty. shifted to scrap yard	HOD STR	Record sheet
2	Disposal of – a)      Waste oil. b)     Scraped Batteries	Disposal to the authorized dealer	Each disposal	Record of Qty. being disposed of.	HOD STR	Record of Qty. disposed.
3	Disposal of ETP sludge	Disposal to MEPL/ authorized dealer	Each disposal	Record of sludge generation	HOD HR	Record of Qty. disposed

6.0 RECORD REF.: Report / Invoice on waste/scrap sold

1. PURPOSE: To collect, store and dispose of waste oil.

2. SCOPE: Scrapyard

3. RESPONSIBILITY: In charge Stores / HOD HRD/ In charge Purchase.

4. PROCEDURE:

Sr.No	ACTIVITY	RESPONSIBILITY
01	Sale Waste oil to government approved/authorized contractors only and Communicate the guideline to service contractor to follow environment-friendly practices.	In charge Purchase
02	Provide adequate material handling equipment to the contractor.	Sr. Officer HRD
03	Impart training of environment-friendly practices to housekeeping operator.	Sr.officer (HRD) / Housekeeping contractor
04	a) Collection of waste oil from the shop floor. b) Ensure that there is no spillage of oil during collection and transportation. c) Ensure that a barrel of oil does not get overflow because of excess collection.	Housekeeping operator
05	Communicate guideline on environment-friendly practices to the transporter.	In charge purchase
06	Invite/inform the contractor for collection of waste oil.	In charge purchase
07	At the time of loading of waste oil barrel into the truck, ensure no spillage.	Transport contractor / Security guard
08	At the time of sale of empty oil/chemical barrels to employees/contractors, communicate the guidelines to them about safe usage of empty barrels.	Safety Officer
09	Maintain the records of hazardous waste sold to subcontractors  of hazardous waste manifest	Safety Officer
10	Get the acknowledgment of the manifest from the subcontractor	Safety Officer

  5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In case of any deviation in the above activity, in charge purchase shall initiate appropriate corrective and preventive action.

6. RELATED DOCUMENTS:

• Guideline for the contractor to follow environment-friendly practices.
• Guidelines for safe usage of empty chemical/oil barrels.

1. PURPOSE: To define the procedure for handling, storage, and distribution of FO/furnace oil/diesel.

2. SCOPE: Stores

3. RESPONSIBILITY: Section In-charge Stores

4. PROCEDURE:

Sr. No.	Activity	Responsibility
1	During unloading of furnace oil / FO from the tanker, ensure no leakage/spillage. No unloading of diesel or FO during nighttime.	Supervisor
2	Before unloading, clamp the hose properly.	Truck Driver/Supervisor
3	During the transfer of oil / FO to the service tank, ensure no leakage/spillage from the supply pump – pipeline – joints – valves.	Supervisor/Operator
4	Ensure that the pump is switched off before overflowing from the service tank.	Operator
5	Furnace oil / FO/Hydraulic oil storage area is a prohibited area. Do not allow smoke /light/fire in the zone.	Supervisor/Operator
6	In case of any fire hazard, take appropriate corrective actions. Refer procedure for fire fighting, manual of fire fighting.	Supervisor/Operator
7	Obtain a license for the storage of petroleum products from the regulatory authorities.	Section In charge.
8	Arrange to check of periodic integrity of the FO storage (underground) tank from the chartered engineer. Frequency – once in 5 years. Maintain the records of checking.	Section In charge.

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

Section In-charge Stores shall ensure implementation of the above procedure. In case of any deviation, initiate corrective and preventive action.

6. RELATED DOCUMENTS:

The license of storage of petroleum products under Petroleum act 1976 rule 140 (Petroleum class C)

7. RELATED RECORDS:

Records of periodic checking Of FO, Furnace oil, Storage tank

1. SCOPE: Machine shop / Scrapyard

2. RESPONSIBILITY: Sr.Officer Admin

3. PROCEDURE:

Sr.No	Activity	RESPONSIBILITY
01	Communicate the guideline to service contractor to follow environment-friendly practices.	HOD Admin
02	Provide adequate material handling equipment to the contractor.	Sr Officer Admin
03	Impart training of environment-friendly practices to housekeeping operator.	Sr.officer (HRD) / Housekeeping contractor
04	a) Collect the grinding dust from the Machine shop. b) Ensure that there is no spillage of grinding dust during collection and transportation. c) Ensure that trolley of dust does not get overflow because of excess collection.	Housekeeping contractor
05	Transfer the grinding dust to the identified location and dispose of the same.	Housekeeping contractor

4. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In case of any deviation in the above activity, HOD HRD shall initiate appropriate corrective and preventive action.

5. RELATED DOCUMENTS:

Guideline for contractor

1.PURPOSE

a) To collect paper boxes / corrugated boxes, polythene bags, etc from all factory area.
b) To transport the garbage to scrap yard area
c) To dispose of the garbage

2. SCOPE:

XXX plant operation

3. RESPONSIBILITY:

HOD Admin

4. PROCEDURE:

Sr.No.	Activity	Responsibility
1	Communicate the guidelines to the service contractor to follow environment-friendly practices:- – Provide adequate material handling equipment to the contractor. – Impart training on environment-friendly practices to housekeeping operator.	HOD  Admin. Housekeeping contractor
2	Collect paper box/corrugated box, polythene bags, etc from all factory area.	Housekeeping Contractor
3	Ensure that there is no spillage of garbage during collection and transportation.	Housekeeping Contractor
4	a) Ensure that trolley does not get overflow because of the excess collection of garbage. b) Transport the garbage to scrap yard for further disposal. During transportation, ensure that there is no leakage /spillage of garbage from the trolley. c) At the time of sale of garbage, ensure proper collection of garbage i.e. no spillage. d) Supervise the collection activity and report the weight of the vehicle (garbage collected) to the Materials department. e) Communicate guidelines on environment-friendly practices to garbage contractor/transporter. f) Invite /inform the contractor for collection of garbage. g) Ensure that proper housekeeping is maintained in the scrap yard.	Housekeeping Contractor

5. Checking, Corrective and Preventive Action.

In case of any deviation in the above activity, Sr.Officer (Admin) shall initiate appropriate corrective and preventive action.

6. Related Documents

Guidelines for contractor /Transporter.

1.PURPOSE:

To instruct & to ensure the care to be taken related to Environment and Occupational Health & Safety by transporters & other vehicle owners.

2. SCOPE:

This work instruction is applicable to all vehicles belongs to Transporters, Employees, XXX owned and visitors, etc. and for the vehicle stationed at the company premises.

3. RESPONSIBILITY:

HOD – Admin is responsible for ensuring that all the above-mentioned vehicle owners and transporters adhere to this work instruction.

4.INSTRUCTIONS:

 4.1  BASIC REQUIREMENTS:
HOD – Admin ensures the following

• Every employee vehicle has valid PUC certificate.
• Regular transporter should submit a copy of valid PUC certificates
• Regular transporter should submit a copy of valid licenses/permits etc.
• Others should have a valid PUC certificate for their vehicles & driving license.
• Driver for company vehicles should also have valid PUC certificate and Licenses.
• Finished goods transported to be covered under insurance.
• All company vehicles to have R.C. /T.C. Book.
• Ensure periodically servicing to ensure there is no oil leakage for regular visiting vehicles.

 4.2 SAFETY INSTRUCTIONS:

1. All employees riding on two-wheelers should wear safety helmets while driving.
2. All drivers & employees should strictly adhere to traffic rules.

5.OPERATIONAL CONTROL PLAN :

Sr. No	The parameter to be Monitored	Spec.	Freq. Of monitoring	Method of monitoring	Resp.	Record
1	Vehicles entering plant premises are Non-pollute.	Pollution under control	Monthly	Valid PUC Certificate.	HOD – Admin	Register for monitoring PUC certificate
2	Periodical review for oil leakage	No oil leakage	Three Month	Manual	HOD – Admin	No Record

6. RECORD REF.: Register for monitoring PUC certificate.