OCP for Housekeeping and Air Quality Monitoring

1.PURPOSE:

To instruct & ensure the care to be taken to provide good housekeeping and Air Quality Monitoring at the entire premises of XXX.

2. SCOPE:

These work instructions are applicable for carrying out housekeeping and Air Quality Monitoring activities at XXX

3. RESPONSIBILITY:

HOD Amin is responsible for ensuring that the housekeeping contractor will practice this work instruction.

4. INSTRUCTIONS :

HOD Admin ensures:

Instruct contractor to employ the sufficient number of persons for covering all the areas viz. shop floor, offices, utilities, toilets, & garden.
Availability of sufficient no. of mops, cleaning soap, other toiletries with the contractor.
All areas are free from cobwebs & dust.

4.1 SAFETY INSTRUCTIONS:

HOD Admin ensures the following:

All contractual personnel wears their safety shoes, other PPEs, and proper uniform while working.
While using a ladder or cleaning the places above six feet/ sufficient care is to be taken i.e. two persons stand below, holding the ladder when one person is working at height on the ladder. Person climbing high is supposed to use safety belt.
Stacking of material in the scrap yard up to the safety mark or wall height.
Usage of hand gloves by contractual personnel while handling burr or any other hazardous wastes.
Use of disinfectants like phenyl in the office area for proper hygiene.

4.2 WORK INSTRUCTIONS:

Carry out housekeeping of various areas as per the frequencies mentioned in the chart below

Area	Type of Cleaning	Cleaning Frequency
Utility area, stores, Security room, Office blocks, shop floor	Sweeping	Daily
Departmental office, reception	Sweeping	Daily
toilets	Mopping with phenyl	Daily
Portable water storage tanks	Mopping after emptying	Once in a month
Shop floor lights	Sweeping / Cleaning	Once in a month
Water cooler	Emptying & cleaning with soap	Once in a month
A whole company ( for insects, pest)	Spraying of pesticides	Once in six months
Garden	Cutting, trimming & housekeeping	As & when instructed by a consultant
Toilet	Cleaning of blower	Monthly

After cleaning the floor with soap water, collect the scrubbed water with vacuum cleaner & let out this water to drain line which in turn goes to outside channel.
After mopping & sweeping up the area, all contractors should follow the work instruction for Segregation & disposal of solid waste.

5.0 OPERATIONAL CONTROL PLAN:

Sr.No	The parameter to be Monitored	Spec.	Freq.Of Monitoring	Method of monitoring	Resp.	Record
1	Ambient Air Quality	SO2-80µg/m³ SPM-100µg/m³ Nox-80µg/m³ RSPM- 60µg/m³	Once in a six months	External Lab	HOD HRD	Report form External Agency Stored in safety dept.
2	Work zone Air Quality	SO2-5 mg/m³ NOx-TWA 6 mg/m³ CO-55mg/m³	Once in a six months	External Lab	HOD HRD	Report form External Agency Stored in safety dept
3	Ambient Noise Level	Day time-75dBA max. Night time-70 dBA max.	Once in three months	External Lab	HOD Admin	Report form External Agency Stored in safety dept
4	Work Zone Noise level	90 db A max for eight hours	Once in three months	External Lab	HOD Admin	Report form External Agency

6.0 RECORD REF. : Reports from External Agencies.

OCP for Monitor and Maintain Fire Fighting Equipment and First aid kit

1.PURPOSE:

To instruct how to monitor & maintain fire fighting equipment and first aid kit.

2.SCOPE:

This work instruction is applicable to all fire extinguishers and first aid kits within the premises.

3. RESPONSIBILITY: HOD Admin

4. INSTRUCTIONS:

A. INSTRUCTIONS FOR CONTROL OF FIRE FIGHTING EQUIPMENT.

Arrange fire extinguisher in all plant area of a suitable type for each area.
Train employees to operate a fire extinguisher and maintain a record of same.
Audit fire extinguisher at the defined frequency and maintain the record.
Arrange mock drills & maintain the record of the same.
Inform concerned agency after use of fire extinguisher to replace it.

B. INSTRUCTIONS FOR MONITORING OF FIRST AID KIT:

Arrange first aid kit in the plant at all conspicuous places.
Train employees for using first aid & display list of trained persons on first aid kit.
Audit first aid boxes of each area monthly for checking availability of required medicines and maintain the record.

5. OPERATIONAL CONTROL PLAN:

Sr. No	The parameter to be Monitored	Spec.	Freq. Of monitoring	Method of monitoring	Resp.	Record
1	Fire extinguisher	OK condition	Monthly	Record	HOD Admin	Record of F.E.
2	First aid kit	Required medicines.	Monthly	Visual	HOD HRD	Record of audit

7.RECORD REF.: Maintenance record of fire extinguisher & first aid kit.

OCP for Mock Drill of Onsite Emergency Plan

1.PURPOSE:

To identify and take appropriate control measures to handle Accident and Emergency Situations.

2. SCOPE:

This Work Instruction is applicable for any sort of accident & emergency situation that emerges in the premises of XXX.

3. RESPONSIBILITY:

HOD Safety and concerned personnel are responsible for the implementation of the work instruction.

4. INSTRUCTIONS:

Incidents in the Following area are identified as the most potential emergency situations that can occur in our company.

Fire in

FO Storage tank
Welding stations
Surrounding Premises
DG Set
Transformer etc.
Oil Storage area
Laboratory

Plant Area including DG set / FO, Hydraulic oil Storage / Oil Storage

The person, who notices the fire will shout ‘Fire’, ‘Fire’ and ask for help and immediately informs the concerned person (*). The concerned person will start whistling to inform:

Trained fire-fighters to attend to the affected area
Evacuating the other personnel to the identified safe place.

The concerned HOD will ensure that nobody is trapped in the emergency area. The attempts will be made to evacuate the trapped person if any, using the safe way out. The HOD- Concerned department will take charge of the overall situation.
All the remaining employees will gather at a safe place outside.
the Concerned HOD or designate informs MD about the situation. the Concerned HOD also keeps him posted from time to time about the situation.
If the situation is out of control the HOD, where the event has happened will contact the local fire brigade.
The injured person if any, will be given first aid and moved to the nearest identified hospital.
The incident is recorded in the Register for Accidents and Emergency Situations by the Concerned HOD and analyzes it further.

ACCIDENTAL SITUATIONS OTHER THAN FIRE:

The person who is nearest to the injured person will call for help and arrange for first aid.
The injured person will be taken to the nearest first aid box in case it is possible or first aid is provided on the spot by a trained person available.
the Concerned HOD and MD are informed simultaneously by HOD HRD or designate.
Considering the severity of the injury, the injured person is shifted to the nearest hospital for further treatment. HOD HRD and/or concerned department in charge makes the required arrangement.
The incident is recorded in the Register for Accidents and Emergency situations by HOD HRD for further analysis. HOD HRD records the accident as required.
In case of an earthquake, all employees will immediately run out of the building in a safe area.

OPERATIONAL CONTROL PLAN:

Sr. No	The parameter to be Monitored	Specification	Frequency of Monitoring	Method of monitoring	Resp.	Record
1	Mock Drill.	No laps during Mock Drill	After every Mock Drill.Accident & emergency record	As per the Mock Drill record.	HOD HRD	Revision in On-Site Emergency Plan
2	Review of Onsite Emergency Plan.	Effective Emergency Plan.	After every accident & emergency situation	Accident & emergency Record.	HOD HRD	Accident & emergency record

OCP for Operation and Maintenance of ETP and STP

1.PURPOSE:

To provide the guideline for operation & maintenance of the ETP and STP.

2.SCOPE:

This WI is applicable for ETP and STP

Daily treatment process
For disposal of sludge.

3.RESPONSIBILITY:

Safety Officer is responsible for the implementation of this WI.

4. INSTRUCTIONS:

ENVIRONMENT, HEALTH, AND SAFETY INSTRUCTIONS WHILE OPERATING ETP/STP:

Use the chemicals properly.
Assure the exact pH of effluent.
Assure proper working of Aerator, if the aerator is not working properly the abnormality of so should be informed to the maintenance department.
Assure that there is no spillover from the Tanks as well as from the outlet.
Assure that outlet of ETP and STP should be disposing of properly into the garden.
Assure that the filter of STP is replaced periodically.
Assure that the periodic cleaning of tanks is taken place.

DATA COLLECTION METHODOLOGY:

The whole Effluent and sewage generation is the primer activity the area is divided into following groups for ease of operation and maintenance

Total water consumption
Total sewage generation
Total sewage treated
Total effluent generation
Total effluent treated
Handling and disposal of sludge
Disposal of water coming from ETP and STP Outlet.

Safety officer keeps a record of these readings on a daily basis.

REVIEW AND ANALYSIS

Daily readings are reviewed & if found abnormal, then immediate corrective actions are taken by Safety Officer. After reviewing collected data, Safety Officer analyses Sewage and effluent generation on a monthly basis. Abnormal trends are further analyzed for corrective actions & control measures suitable to the area.

CONTROL METHODOLOGY:

ETP and STP functioning is controlled by the following methods –

Awareness training amongst the operators.
By brainstorming in the user groups for water consumption
By promoting different ideas from employees regarding water conservation
Display boards like “Save water”, “Don’t waste water”. ,” Water is life! Save water, save a life!” “Save water secure the future! “Conserve water, our life’s on the brink!” “Save water it will save you later!” “Wastewater today – Live in desert tomorrow”.
Daily Monitoring of effluent and sewage generation by all Plants.

MONITORING AND COMPARISON:

New water consumption levels are assessed by the Safety Officer and the results are compared with targets. The successful solutions are continued whereas for unsatisfactory solutions are reviewed for improvements. The samples of ETP and STP water is also been tested by the external agency once in a month for checking the efficient and proper working of the plants.

5. OPERATIONAL CONTROL:

Sr.No	The parameter to be Monitored	Spec.	Freq.Of monitoring	Method of monitoring	Resp.	Record
1	Review of Consumption at Resource.	Consent conditions for daily water consumption and sewage and effluent generation	Monthly	Daily Consumption Record. Daily sewage generation record Daily effluent generation record	Safety Officer.	Review Record.
2	Review for efficient working of ETP and STP	Consent conditions for ETP and STP Water discharge specifications	Monthly	Reports from External agency	HOD HR	Review reports

6. RECORD REF.:

Water consumption records in various areas.
Effluent and Sewage record from all areas.
Periodic Reports from external agencies.

Monitoring and Controlling of Spillages and leakages of all type of oil, coolant, and water

1.PURPOSE:

To control spillages and leakages of all types of oil, water, and coolant

2. SCOPE:

This work instruction is applicable to all departments

3. RESPONSIBILITY: Departmental HOD

4. INSTRUCTIONS:

Ensure the effective preventive maintenance of pipelines, Drainage, and Taps.
If the leakage of oil informs about leakage to the maintenance supervisor.
Check gravity of leak physically.
If the gravity of the leak found more, immediately close the valve and inform the charge of maintenance immediately.
If necessary stop processing.
Start work after arresting leakage completely.
Collect leaked oils in containers and clean the area.
Avoid spark in the leakage area.
Do not allow employees to pass on through leaked areas to avoid slippage.
If leakage from the waterline, carry out a survey to identify water leakages from Pipelines.
Take corrective measures considering survey reports and arrest leakages.
If small quantity leakage occurs arrest it immediately.
If the gravity of the leak found more, immediately close the valve and inform to maintenance in charge.
If necessary stop processing.
Start work after arresting leakage completely.

Example of Occupational Control Procedure For Canteen

1.PURPOSE:

To instruct & to ensure the care to be taken related to Environment, OHSMS by canteen contractor and other agencies.

2. SCOPE:

This work instruction is applicable to canteen contractor and other agency who looks after all canteen activities like getting hygienic good food from outside, serving, cleaning of utensils & canteen area for the employees of the company, in all shifts.

3. RESPONSIBILITY:

HOD Admin is responsible for ensuring that the canteen contractor & other agency will follow this work instruction.

4. INSTRUCTIONS:

A) BASIC REQUIREMENTS:

Contractor and agent ensures the following

Employees are medically examined.
Maintain strict timing.
Maintain neat and clean, pantry/store, dining hall.
Canteen waste like waste food, tea powder, etc. to be transported to piggery on a daily basis.
All utensils are cleaned thoroughly.
The plastic used should be disposed of properly or avoid the use of plastic.

B) SAFETY INSTRUCTIONS:

Provide Hygienic Food / Coffee / Tea.
Provide good water for drinking – water purifier should be always in operating condition. The water cooler is to be cleaned periodically at a defined frequency.
Ensure periodical Medical check-up for canteen employees.
Wash/clean properly, all grains / rice / vegetables before preparation of food / snacks etc.
HOD Admin conducts the monthly audit at the cooking facility for hygiene & cleanliness.
Keep inside and outside area of the canteen neat and clean, should be free from cobwebs, etc.
Spray pesticides regularly.

C) REQUIRED FACILITY:

Ensure the following facilities are available

Water, Electricity
Sanitary assistance
Pesticides spray/control

D) OPERATING INSTRUCTION:

To provide always hygienic food, timely supply, and good housekeeping, ensure the following at contractor’s cooking facility:

Procure always branded materials
Check the quality of material brought in once in a month.
Ensure cleanliness of the material before use.
Store the material properly in a closed container
Wash the vegetable/rice/ grain before cooking.
Cook the item hygienic condition.
Always use the filtered water for cooking/drinking.

Clean the utensils properly with branded cleaning material before use.
Use a clean and dry cloth to wipe plates for serving food.
Display boards like “Save water”, “Don’t waste water”. ,” Water is life! Save water, save a life!” “Save water secure the future! “Conserve water, our life’s on the brink!” “Save water it will save you later!” “Wastewater today – Live in desert tomorrow” ”Do not waste food” “Use Dust bin” “Cleanliness is next to Godliness” etc should be displayed at
The canteen and the kitchen are to clean every day with proper disinfectants and fly proof nets are to be provided in the doors and windows.
In case of washing of canteen floors sign such as “Wet flooring ” should be used
The drinking water is to be treated before use.

E) HANDLING OF WASTE:

Remove all type of canteen waste except plastic bag properly and put it in the closed container kept for the purpose and hand over to piggery. Plastic bags after segregation are to be put in the scrap area.
Don’t discharge any waste to drainage.
Provide wire mesh to the washing area/wash basin to avoid waste entry.
Clean all utensils in the designated area so that washing water does not go in the stormwater drain.
Ensure that wastewater from the canteen is discharge to STP which after treatment is used as water for gardening.
Ensure that the drainage is not blocked or damaged and should be cleaned periodically.
Ensure that the wastewater from canteen does not spill from drainage or is not stagnated

F) Maintenance of LPG Cylinder

Use gas cylinder economically.
Replace the rubber hose of the gas cylinders periodically.
Clean burners regularly and ensure regulators are working smoothly.
Do not store any inflammable materials in the cooking area.
Check for leakages LPG pipelines regularly.
Ensure the availability of fire extinguishers.

5. OPERATIONAL CONTROL PLAN :

Sr. No	The parameter to be monitored	Spec.	Freq. Of Monitoring	Method of monitoring	Resp.	Record
1	Medical checkup of canteen Employee	All Employees medically fit.	Once in year	Audit at canteen contractor	HOD HRD	Medical record by canteen contractor
2	Cleanliness of food & utensils	Clean & hygienic food & utensils	Once in Six Months	Audit at canteen contractor	HOD HRD	Audit report
3.	Disposal of canteen waste	Proper disposal of waste.	Daily	Visual check	HOD HRD	No record.

Health Safety and Environmental Documentation Template

The following EHS document templates (toolkits) are provided totally complimentary, free of charge to use as a starting point for ISO 14001:2015 and 45001:2018 compliance. These are the actual EMS documents currently in use for compliance with ISO 14001:2015 and 45001:2018 requirements. As each business is different, additional EHS documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new EHS documents – Contact Us. We’re always looking for interesting new clients and projects.

Aspects And Impacts Analysis Register

Sr. no

Areas/ Location

Activity

Activity Type (R / NR / E)

Aspects

Impacts

E (emergency)

IPC (Interested Party Concern)

LC (Legal concern)

RSP (Resource saving potential)

Present / Existing controls

Severity

Frequency of Occurrences

Time to notice

Present risk factor

Calculated significance (S/NS)

Link to Objective / Program, OCP

HAZARDS AND RISKS ANALYSIS REGISTER

Sr. no

Date of Entry

Areas/ Location

Activity

Activity Type ( R/NR)

Hazards

Risk

E (emergency)

IPC (Interested Party Concern)

LC (Legal Concern)

RSP (Resource saving potential)

Present / Existing controls

Severity

Frequency of Occurrences

Time to notice

Present risk factor

Controls added to reduce risks

Severity

Frequency of Occurrences

Time to notice

Present risk factor

Final (S/NS)

Link to Objective / Program, OCP

SIGNIFICANT ASPECTS AND IMPACTS ANALYSIS REGISTER

Sr.No.	Activity	Aspect	LC	IPC	Impact	Controls

SIGNIFICANT HAZARDS AND RISKS ANALYSIS REGISTER

Nature Of Activity	Hazard	Likely Hazardous Incidence/ Situation	Risk Involved	Current Risk Control System	Is Risk Tolerable	If No, Proposed Risk Control System

Targets and Objectives

Sr No	Description of Objectives	EHSMP Description	MP No, Rev No & Date	Present Status	Set Target	Time Frame	Derived From

Training Plan for the year xxx

Sr. No

Training Topic

Target Group

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Awareness Training on EOHS Management System.

All employees

Awareness Training on EOHS Policy

All employees & Workers

Awareness Training on Environmental Legal & Other requirements

Core Team Members

Awareness Training on OH&S Legal & Other requirements.

Core Team Members

Identification of Aspects & Impact & Evaluation of Environmental aspects.

Core Team Members

Awareness Training on Significant Aspects

Core Team Members

Identification of Hazard, Risk & Risk assessment

Core Team Members

Awareness of Significant Hazard

Core Team Members

Awareness of EOHS Objectives.

All employees & Workers

Roles, responsibility & authority for effective implementation of EOHS Management System.

Core Team Members

Communication with Interested parties

Security

Awareness Training on Operational Control procedure.

Respective personnel from all areas

Awareness training on Mock Drill

All employees including workers & Interested Parties

Awareness training on safety requirement in shop floor during handling of product & Specific requirements

Employees & Workers

Fire Fighting

ERT

First Aid

ERT

Emergency Preparedness & response

ERT

Awareness of Handling Chemicals & Oils including Haz waste

Respective personnel

Awareness of Material safety data sheet.

Respective personnel

Hazardous waste Handling, storage & disposal

Personnel involved in Haz waste handling

Waste Management

Workers

Storage of oil barrels & used oils.

Workers

Spillage management

ERT

Identification of environmental Non-conformities.

Supervisors / ERT

EOHS Internal Auditors Training

Core Team Members

Fork Lift Maintenance

Maintenance

Machine maintenance & Handling of different waste

Maintenance

Scrap Handling, storage & Maintenance of scrap.

Workers

Master List of waste

Non-Hazardous Waste ( General Waste)

Sr. No	Name of Waste	QTY	Department
1	Corrugated Boxes	171kg	QA, PDN, PUR
2	Toilet Paper	1 kg	Admin
3	Old Records	5kg	All Depts.
4	Waste paper & carbon	2kg	All Depts.
5	Packing boxes etc.	21kg	QA, PDN, PUR
6	Packing material of welding rods	3kg	Tool Room
7	Plastic Articles, Cans	11kg	All depts.
8	Empty water bottle	27kg	All depts.
9	Waste PP belt of packing	0.5kg	PDN,
10	Broken Plastic Bins	200kg	STR
11	Metal Flash	23kg	Production
12	Metal End Pieces	5kg	SNS
13	Forgings	123kg	QA
14	Turning Burr & Boring Burr	33kg	Tool Room, SNS
15	Welding rods	73kg	Tool Room
16	Used tooling	126kg	Tool Room, Maint
17	Maintenance scrap tools	1kg	Maintenance
18	Gun Metal Parts	4kg	Maintenance
19	EDM Wire	0.5kg	Tool Room
20	Stainless Steel Metal Flash	0.5kg	Production
21	Metal End Pieces	0.5kg	SNS
22	Forgings	12kg	QA
23	Turning Burr & Boring Burr	47kg	Tool Room, SNS
24	Maintenance scrap	0.5kg	Maintenance
25	HRC Trays	3kg	Heat Treatment
26	Waste boxes of waste packing material	18kg	PDN, PUR
27	Garden Waste	9kg	Admin
28	Waste packing material	132kg	PDN, QA

Hazardous Waste

Sr. No	Name of Waste	QTY	Department
	All type of Used Oil	100l	PDN, QA, MNT,
	Used coolant	4567l	PDN, Tool Room, SNS, PAD/MFD Machine Shop
	Grease	34kg	Maint, Production
	Oil soaked Gunny Bags	657kg	Maint, Production
	Oil filters	3kg	Maint.
	Oil soaked cotton waste & hand gloves, Cotton Rags	1234kg	All dept.
	Empty oil container	1245kg	MNT, STR, QA, SNS, Tool Room
	Paint Cans	253kg	Shipping, Maintenance, QA, Prod
	Used Brushes	12kg	Production, Maintenance, TRM, QA
	Oil Soaked Scrap	1274kg	Maintenance, Production, QA, HT
	Phosphating Chemicals	0.5 kg	Production, QA
	HCL Acid	0.5 kg	QA lab
	Ceramic Wool	5kg	HT
	Choke, Ultra violate lamp, Tube light, all types of bulb, Cells	0.5 kg	All dept.
	Carbon paper, Printing ribbon, Toner cartridge	0.5 kg	All dept.
	Magnaflux Powder	2kg	QA, Production
	Oil Based Die Lubricant	0.5 T	Production
	Water Based Die Lubricant	1.5 T	Production

HSE INDUCTION TRAINING

Inductee Name:

Position:

Induction Date:

Topics to be discussed

S/N	Description	Yes	No	Remarks
1	Project Description
2	Company HSE Policy
3	Induction of Key Personnel
4	Site Layout and Welfare Facility
5	Site Rules (e.g. Drugs, alcohol & smoking policy, different signage’s, wearing PPE’s, avoid wearing pieces of jewelry, etc.)
6	Site Specific Hazards/ Risks/ Near Miss
7	Risk Assessment
8	Responsibility for accident prevention and the maintenance of a safe & healthful work environment
9	Work Permits
10	Environment and Waste Disposal
11	Emergency Procedures (alarm system, first aid box, assembly point, evacuation plan, escape routes, fire warden, first aider)
12	Employee and Supervisor for Reporting Accident
13	Vehicle on Site (Traffic Management)
14	Relevant and Applicable Laws

INCIDENT REPORT AND INVESTIGATION

Contract No	Project Name	Location
Prepared by [HSE Rep]:	Report No:	Date of Report:

TYPE OF INCIDENT (check all that apply)

Injury/ Illness	Vehicle Damage	High Potential (Near Miss)	Quality	Fire
Spill/ Release	Property Loss/ Damage	Permit or equivalent. Exceed	Security	Other

GENERAL INFORMATION

Company or subcontractor Name (s):

Date of incident:
Day of Week:
Time:

Supervisor on duty:
Was Supervisor on Scene:Yes/No
Phone:

Location of incident:

Weather/ Lighting Conditions:

DESCRIBE WHAT HAPPENED (step by step, use additional pages if necessary)

1. What was the employee doing, or what was happening, just before the incident occurred? Describe the activity, as well as the equipment, tools, or materials in use. Be specific, e.g., “Climbing a ladder while carrying tools” or “Driving near the parking area.”

2. What happened? What was the contact or event and how did it occur? E.g., “When the ladder slipped on the wet floor, the employee fell 20 feet” or “was distracted by a bee, swerved off the right side of the road and struck the stop sign”

IMMEDIATE CORRECTIVE ACTIONS (use additional pages if necessary)

AFFECTED EMPLOYEE INFORMATION (include injured person or employees whose activities resulted in the incident)

Name:
Male/Female

Company:

Home Address:
Home Phone#:

Date of Birth:

Job Classification:
Years in job classification:
Date of Hire:

Time Employee began work:

Did the incident relate to routine task for job Classification?: Yes/No

INJURY/ ILLNESS INFORMATION

Nature of the injury or illness (Body part affected and how it was affected, e.g. strained back):

Description of Injury:

Object/ Equipment/ Substance causing harm:

First Aid Provided: Yes/No
If Yes, Where?: On-Site/Off Site

If Yes, who provide first aid?

Will the injury/ Illness result in:Restricted Duty/ Lost Time/Unknown

TREATMENT OR EVALUATION INFORMATION (Attach Provider’s Report/Statement)

Was the treatment or evaluation provided? Yes /No First Aid Evaluation Medical Treatment

If yes, where? On-Site Dr.’s Office Hospital Others:

Name of persons (S) Providing treatment or evaluation:

Address where treatment or evaluation was provided:

Type of treatment or evaluation:

Was the employee hospitalized overnight? Yes/No

PROPERTY LOSS OR DAMAGE INFORMATION

Property or Vehicle involved? Yes/No

Description of loss or damage:
Estimated KWD Lost:

SPILL OR RELEASE INFORMATION

Substance spilled or released:From Where: From Where:

Estimated quantity/Duration:

The reportable quantity (RQ):
RQ Exceeded? Yes/ No

Released to Water of State? Yes/No
CERCLA Hazardous Substance? Yes.No

Response action is taken:

PERSONS PREPARING REPORT (Employee and Supervisor to Complete Report)

Employee’s Name:	Signature:	Date:
Employee’s Name:	Signature:	Date:
Employee’s Name:	Signature:	Date:

PERSONNEL NOTIFIED (Notify Health and Safety Representative Immediately)

ORGANIZATION	NAME (S)	DATE/TIME
HS Department Head
Project Manager

Received by [HS Rep] :		Date/Time:

Serious Incidents require immediate notification to the Corporate Safety Department. Fatalities or hospitalization (admittance) of three or more individuals requires notification to OSHA within 8 hours. Contact the Safety Manager to make the notification. If unavailable, the senior operations person on site should make the notification.

INCIDENT SKETCH

Write in street names and, if possible, the points of the compass.
If a sketch appears on a police report or insurance form, this need not be completed. Attach the other report.

GENERAL INFORMATION

Company:		Date of Incident:	Date of Investigation Report:
Incident Cost:		Estimated: KWD	Actual: KWD
OSHA Recordable:	Yes/No	# Restricted days:	# Days away from work:
Was the activity addressed in an AHA? :	Yes (attach a copy)/No

CAUSE ANALYSIS

IMMEDIATE CAUSE- What actions and conditions contributed to this event? (See examples on next pages)

BASIC CAUSES- What specific personal or job factors contributed to this event? (See examples on next pages, use SCAT chart for guidance)

ACTION PLAN

ACTION	PERSON RESPONSIBLE	TARGET DATE	DATE COMPLETED	VERIFIED BY

REMEDIAL ACTIONS- What has been and/ should be done to control the causes listed? If applicable, include management program (see attached list) for control of incidents.

PERSONNEL PERFORMING INVESTIGATION

Name: (Print)	Signature:	Date:
Name: (Print)	Signature:	Date:
Name: (Print)	Signature:	Date:
Name: (Print)	Signature:	Date:

REVIEW AND APPROVAL

HS Dept. Head:	Signature:	Date:
Comments:
Project Manager:	Signature:	Date:
Comments:
Operations Manager:	Signature:	Date:
Comments:

NOTE: Attach additional information as necessary, i.e. pictures, statements, etc.

EXAMPLES OF IMMEDIATE CAUSES

Substandard Actions

Substandard Conditions

1.Operating equipment without authority

2. Failure to warn

3. Failure to secure

4. Operating at an improper speed

5. Making safety devices inoperable

6. Using defective equipment

7. Failure to use PPE properly

8. Improper loading

9. Improper placement

10. Improper lifting

11. Improper position for the task

12. Servicing equipment in operation

13. Horseplay

14. Under the influence of alcohol/drugs

15. Using equipment improperly

16. Failure to follow the procedure

17. Failure to identify hazard/risk

18. Failure to check/monitor

19. Failure to react/correct

1. Inadequate guards or barriers

2. Inadequate or improper protective equipment

3. Defective tools, equipment, or materials

4. Congestion or restricted action

5. Inadequate warning system

6. Fire and explosion hazards

7. Poor housekeeping/disorder

8. Noise exposure

9. Exposure to radiation

10. Exposure to temperature extremes

11. Inadequate or excess illumination

12. Inadequate ventilation

13. Presence of harmful substances

14. Inadequate instructions/procedures

15. Inadequate information/data

16. Inadequate preparation/planning

17. Inadequate support/assistance

18. Inadequate communications hardware/software/process

19. Road conditions

20. Weather conditions

EXAMPLES OF BASIC CAUSES

Personal Factors

Job Factors

1. Inadequate physical/physiological capability

2. Inadequate mental/physical capability

3. Physical or psychological stress

4. Mental or psychological stress

5. Inadequate training or lack of knowledge

6. Lack of skill or qualifications

7. Improper motivation

8. Abuse or misuse

1. Inadequate leadership/supervision

2. Inadequate engineering

3. Inadequate purchasing

4. Inadequate maintenance or calibration

5. Inadequate tools/equipment

6. Inadequate work standards or procedural controls

7. Excessive wear and tear

8. Inadequate communications

MANAGEMENT PROGRAMS FOR CONTROL OF INCIDENTS

1. Leadership and administration

2. Management training

3. Planned inspections and maintenance

4. Task analysis and procedures

5. Task observation

6. Emergency preparedness

7. Rules and work permits

8. Accident/incident analysis

9. Personal protective equipment

10. Health control

11. Program audits

12. Engineering and change management

13. Personal communications

14. Group communications

15. General promotions/awareness

16. Hiring and placement

17. Purchasing controls

18. Off-the-job safety

EHS Management Program

A.	Significant Environmental Aspect/Hazard:
1.	Objective(s):
2	Target(s):
3	Reason for Significance:
4	Legal or Other Requirements:
Sr. No.	Action	Responsibility	Timeline	Budget	Remark



Sr. No.	Action	Responsibility	Timeline	Budget	Remark



Sr. No.	Action	Responsibility	Timeline	Budget	Remark



6	Other Documents Related to this EMP (Operational Control or Procedure):
7	Records and Documents: Person Responsible and Location:
8	Person(s) Responsible for Program Management:

List of Safety Committee/CFT/Fire fighting team/First aid team

Sr. No.	Name of the person	Designation	Status	Department	Contact number

HOUSEKEEPING INSPECTION CHECKLIST

General Information

Area/Location:	Date:
Conducted by [HS Rep]:	Signature:

Description

S/N	ITEM	EVALUATION YES/NO/NA	REMARKS (Corrective action and recommendations)
1	Proper signage’s posted on the fence, lay-down area and around the offices?
2	Roads in good condition and dust control are maintained?
3	No water accumulation and floors are dry?
4	Clear and safe access to work areas?
5	All stairways, passageways, gangways, and access ways shall be kept free of materials, supplies, and obstructions at all times.
6	Tools, materials, extension cords, hoses, or debris shall not cause tripping or other hazards.
7	Form and scrap lumber and debris shall be cleared formwork areas and access ways
8	Site office and the site area in general cleanliness and orderliness?
9	Construction waste and debris collected in the designated area?
10	Adequate rubbish container and rubbish removed daily?
11	Old timber de-nailed and all protruding steel bars are capped?
12	Material stacking and any loose materials had been properly stored?
13	Site in general cleanliness and orderliness?

Note: Corrective and recommended actions must be implemented immediately. ( references in parenthesis)

Reviewed by [HS Dept]:

POSITION	NAME	SIGNATURE	DATE

Distribution and acknowledgment:

Project Manager	Construction Manager	QA/QC Engineer	Site Engineer

PPE INSPECTION CHECKLIST (PERSONAL PROTECTIVE EQUIPMENT)

General Information

Area/Location:		Date:
Conducted By [HSE Rep]:		Signature:

Description

S/N	ITEM	EVALUATION (YES/NO/ NA)	REMARKS (Corrective action and recommendations)
1	Are PPE used as required?
2	Minimum PPE (i.e. helmet, safety boots, hi-visibility vest, safety glasses) provided to all employees and records maintained?
3	A copy of the PPE manufacturer manual is available?
4	Users trained on using, maintenance and storage of PPE?
5	Additional PPE have been provided as appropriate for those who are executing critical activities (e.g. fully body harness for working at height, full face mask breathing apparatus, etc.)?
6	PPE correctly selected based on the task risk assessment?
7	Regularly inspected, cleaned and maintained and replace when deemed necessary?
8	Safety glass complies with ANSI standard?
9	Protective (cover) glass used for the person using eyeglasses?
10	Hearing protection being used for workers exposed to noise?
11	Head protection being used on hardhat area?
12	Are protective head gears in compliance with ANSI standard?
13	Is protective footwear being used?
14	Do protective footwear meets the ASTM F2412?
15	Are high visibility vest being used on site? )
16	Are high visibility vest complies with ANSI standards?

Note: Corrective and recommended actions must be implemented immediately.

Reviewed by [HS Dept]:

POSITION	NAME	SIGNATURE	DATE

Distribution and acknowledgment:

Project Manager	Construction Manager	QA/QC Engineer	Site Engineer

VISITORS SITE BRIEFING CHECKLIST

Visitors name:
Area/Location:		Date:
Conducted By [HSE Rep]:		Signature:

Topics to be discussed

S/N	Description	EVALUATION (YES/NO/ NA)	REMARKS
1	SITE SAFETY TOOLS
2	PPE
	Smoking
4	Consumption of Food and Drinks
5	Access and Safe Walk Area
6	Vehicle Speed Limit
7	Safety and Advisory Sign
8	SITE HAZARDS
9	Ongoing Activity
10	Vehicle Movement
11	SITE MAP
12	Site Offices
13	Welfare Facility
14	Emergency Muster Station

Note: Corrective and recommended actions must be implemented immediately.

Signature and Remarks

Visitor’s Signature	Name:	Company	Remark:
Visitor’s Signature	Name:	Company	Remark:
Visitor’s Signature	Name:	Company	Remark:
Visitor’s Signature	Name:	Company	Remark:
Conducted by:	Job Title:	SIGNATURE	DATE:
Reviewed by [HS Dept]:	Job Title:	SIGNATURE	DATE:

Sample Environment, Health, and Safety Policy

EHS Policy

We, at XXX, are committed for continual improvement to achieve Safe, Healthy and Environmental friendly working conditions
Through…..

Creating awareness amongst the employees for safe working practices

Inculcating in all employees, a sense of responsibility for Safety, Health & Environment not only at the workplace but also in society at large
Complying with relevant legislation, regulations and other requirements for Environmental Management System, Occupational Health & Safety
Conservation of natural resources and prevention of pollution, prevention of ill health & injuries
Effective recycling and minimizing waste generation

METAL PRODUCTS COMPANY’s IMS Policy

METAL PRODUCTS COMPANY is committed to:

The satisfaction of our customers in all respects by supplying high-quality products, complying to the relevant standards, always on time
Fulfill our commitment through total involvement of all at METAL PRODUCTS COMPANY and with continual improvement in our integrated management system.
Identify, prevent, control and minimize adverse environmental impacts associated with our operational activities.
Comply with all quality, environmental, Health & Safety requirements.
Develop and maintain a highly motivated and trained workforce for effective management of the quality, environment, and Health & Safety issues.
Communicate our environmental commitment to clients, employees and other interested parties.
Strive to continually improve our quality, environmental and Health & Safety performance keeping in view the regulatory requirements, Health & Safety requirements, environmental requirements, community concerns, and technological advancements. Establish & maintain a healthy work environment.
Comply with applicable legal requirements.
Adopt the best practice of operations to prevent ill health & injuries

WEEKLY SAFETY REPORT

Contract No

Project Name

Location

Date From: To:

Description

JOB SAFETY ACTIONS/SAFETY INSPECTIONS	CONDUCTED (YES/NO/ NA)	REMARKS
Was the Job Safety Meeting Held?
Were there lost time Accidents?
Miscellaneous Incidents?
Trench/Excavations: Competent Person daily inspection performed?
Scaffolding: Competent Person daily inspection performed?
Confined Space: Competent Person pre-entry inspection performed?
Reported to:	IR Submitted:

Safety/QC Meetings/Inspections Conducted (List):

Field Activities:

Safety Findings & Corrective Actions:

Safety Findings

Corrective Actions

Prepared by [HSE Rep]:		Reviewed by [HS Dept]:
Signature:		Signature:

For Head Office use only:

Operations Manager

Project Director

Others

Risk Register

Risk description	“Likelihood (L)”	“Severity (S)”	“Risk level *(L S)”**	Risk Mitigation	Responsibility	Deadline	Evaluation date	Evaluation result

Opportunity Register

Opportunity description	“Likelihood (L)”	“Benefit (B)”	“Opportunity Factor *(L B)”**	Opportunity Pursuit Plan	Responsibility	Deadline	Evaluation date	Evaluation result

Noncompliance Notice

Employee Information

Employee Name:	Job Title:	Date:
Dept/ Organization (Third party):	Supervisor Name:

Type of Notice

First Notice

Second Notice

Final Notice

Classification

	Failure to use PPE Properly		Inadequate Guards/Barriers		Inadequate Warning System		Other:
	Defective tools/Equipment/Materials		Poor Housekeeping/Disorder		Violation of Safety Rules

Details

Description of Noncompliance:

Non-Compliance Picture:

Violation Photo

Immediate Action Taken:

Close-Out Picture:

Correction Photo

Recommended Corrective Action:

Acknowledgment:

By signing this form, you confirm that you understand the information in this warning. You also confirm that you and your Supervisor have discussed the issue and a plan for improvement. Signing this form does not necessarily indicate that you agree with this warning.

Employee Name: Signature Date

Supervisor Name Signature Date

Witness Name & Signature (if the employee understands warning but refuses to sign)

Date

Prepared by [HS Dept]:

Job Title:

Name:

Signature:

TOOLS INSPECTION CHECKLIST

General Information

Area/Location:	Type of Tools:
Conducted By:	Signature:	Date:

Description

S/N	ITEM	EVALUATION (YES/NO/ NA)	REMARKS (Corrective action and recommendations)
1	Tools checked and inspected before use?
2	Guards are fitted, adjusted, and tools in good condition?
3	Non sparkling tools used near source ignition area?
4	No loose and frayed clothing while working with power tools?
5	Are floor and bench mounted power tools anchored or securely clamped to a firm foundation?
6	Grinder and abrasive machinery with the guard?
7	Damaged or cracked abrasive wheel?
8	Has circular saw equipped with guard and kickback device?
9	Are safety clips and retainers installed and maintained on pneumatic tools?
10	Is the explosive actuated tool operator trained and qualified?
11	Is proper safekeeping power actuated tool being followed?
12	Is manufacturer instruction is available and being followed?
13	All hoses, coupling, and fittings of the correct rating and inspected and maintained regularly?
14	Tools secured to the hose by positive means to prevent disconnection?
15	Air supply line protected from drainage, maintained and inspected regularly?
16	The safety device is provided for air hose with large diameter?
17	Home-made tools are not used and tools being used fit for the job?
18	Suitable PPE provided for any type of job using portable tools?

Reviewed by [HS Dept]:

POSITION	NAME	SIGNATURE	DATE

Distribution and acknowledgment:

Project Manager	Construction Manager	QA/QC Engineer	Site Engineer

JOB HAZARD / SAFETY ANALYSIS

Job Hazard/Safety Analysis (JHA/JSA) REVIEWS

Reviewed & Approved by:	Reviewed & Approved by:	Reviewed & Approved by:
Signature & date:	Signature & date:	Signature & date:

All signature blocks completed indicate authorization to perform identified Activity’s.

Drawings Attached: Yes No

Definable Work Activity:	Revision No:	Date:
Work Task	Potential Hazard(s)	Control Measure (s), Required Training, -required Permits or Plans, and Competent Person (s)

Equipment to be Used	Required Inspections	Required Training

JHA REVIEW/Pre-Job Brief attendance roster

Name	Signature	Date	Name	Signature	Date

By signing below, I agree to the following:
§   I agree to follow the work steps and implement the controls as written.
§   I agree to stop work when conditions or hazards change or when I encounter unexpected conditions during the execution of work, or when work cannot be performed as written, or instructions become unclear during execution.
§   I confirm that I am authorized, qualified and fit to perform the work.

Instruments Calibration history chart

Description:		Location:
Identification no:		Specification:
Acceptance criteria:		Cal. Frequency:

Sr no.	Calibration Date	Calibration.Agency	Certificate. No.	Calibration Status	Cal.Due On	Inspected By	Approved By	REMARKS

Calibration Schedule

Sr.No	Device ID NO.	Description	Calibration Frequency	Calibration Done on (Date)	Next Calibration Due on (Date)	REMARKS

Lessons Learnt log

ID	Date	Entered By	Subject	Situation	Recommendations & Comments

Communication Plan

Communications item	what	Who	Who Attends	When	When Format

TRAINING NEEDS IDENTIFICATION

	TRAINING NEEDS IDENTIFICATION	Year:	Jan-2023 TO Dec-2023
	DEPARTMENT:
Sr No	Name of Employee	Employee No	Signature






	NOTE – MARK ” √ ” if particular employee needs training of specified topic
	HOD Name & Signature:

ON JOB TRAINING RECORD

Sr. No	Name of employees	Emp – No	Date	Time	Department/ Section	Training Topic	Emp Sign	Training Give By	Training Effectiveness	Remarks








	VERIFIED BY:	Dept Head				CHECKED BY	: HR. IR & ADMIN

TRAINING ATTENDANCE SHEET

Name of Trainer:		Title of Trainer:
Title of Training Course:
Date of Training:		Duration:
List of Attendees
LAST NAME	FIRST NAME	TITLE	SIGNATURE

SERVICING OF FIRE EXTINGUISHER

Sr. No	F.E. No	Location	Type of Fire Extinguisher	Capacity	H.P. tested on	H.P test due date	Refilled on	Refilling Due date:	Defect / Required spare	Remarks/ Corrective action








VERIFIED BY: Dept Head							CHECKED BY: HR. IR & ADMIN

Document Matrix

Sr.No.	Document Name and Identification	Location	Responsibility	Revision	Document Type (Soft/ Hard/ Both)	Protection	Retrieval	Retention Time	Disposition

Example of Report of Mock drill

Scenario: Oily rags used in the shop floor are removed outside and thrown in the storage area where they catch fire due to welding activity. Dried grass present around gets ignited resulting in a wildfire.

11:00 am: Smoke coming out from the back of the Press shop is seen by the security guard Mr. P. P. Deshmukh who was on a patrol round.

11:02 am: Mr. P. P. Deshmukh immediately reached on the spot to find that there was a fire in an incipient stage due to the welding activity going around and the sparks flying out of it.

11:03 am: Mr. P. P. Deshmukh immediately stopped the welding activity and alerted the contractor person working around who did not keep any water or sand bucket or any water fire extinguisher with him while working.

11:04 am: Mr. P. P. Deshmukh immediately called up Gate office/Emergency Control Centre and Security supervisor Mr. M. N. Jorvekar who in turn called up Asst. Safety Manager Mr. Santosh Kasalkar, Site Controller Mr. Sunilkumar Shinde and Incident Controller Mr. J. G. Swami.

11:05 am: Mr. Kasalkar and Mr. Jorvekar rushed to the spot to find that the fire had grown wild due to the surrounding dry grass. Mr. Kasalkar immediately informed Mr. Sunilkumar Shinde about the situation who inturn declared it an emergency and ordered the Main Gate to be closed and the wailing emergency siren to be sounded.

11:07 am: Fire fighting team members rushed on to the spot with ABC fire extinguishers and the garden pipe was also started.
One of the operators Mr. Gangadhar Suryawanshi got injured while trying to rush to the spot with the extinguisher. Communication Officer Mr. Padghan immediately called the Ambulance which took him away to the medical dispensary for first aid. In the meanwhile, all the operators working inside rushed out and gathered at the safe assembly point. A head count was taken to check for any missing person.

11:10 am: Fire was completely extinguished with the help of ABC fire extinguishers and the garden hose. The all-clear siren was sounded.
A meeting was held on the spot to study the observations and take corrective and preventive action.

Following were the Observations made:
1) Welding activity should have been carried out under the supervision of concerned department supervisor.
2) Before starting, adequate safety measures like availability of fire extinguishers, water and sand buckets, etc should be made.
3) Welding activity should be carried out at such a place which is away from flammable liquids, gas or other fuels like dried grass, oily rags, etc which can easily catch fire due to the flying sparks.
4) The welder had a small piece of a broken glass which he held in front of his eyes during welding while his helper did not have anything and held his hand in front of his eyes.
5) The electrical connection was far off and the wire traveled all along the floor without any protection. Also, there was no proper 3 pin plug and the wires were just tucked inside the switchboard.
6) Took some time for the fire fighting team members to transfer the extinguisher to the site as ABC fire extinguisher was not visible anywhere.
7) Ambulance siren and light not working.

Following Corrective actions are taken.

1) All welding activity will be done under the supervision of the contractor and the concerned dept supervisor.
2) Both the responsible persons will ensure that welding is done at a safe designated area, with proper electrical connections and with the right PPE’s used.
3) Fire fighting extinguishers, buckets, etc will be first arranged for before starting the activity.
4) The security dept is to be made aware of by informing them before starting the welding work.
5) The ambulance needs to be checked by the security every day for level of fuel, and every week for battery charge status, condition of first aid box, siren light, etc.
6) Response time to be reduced further by swift transfer of extinguishers to the site. Training to be given for fast operation to the firefighters.

Prepared By: Approved By:

Nonconforming Service Report (NSR)

Date:
Reported by:
Recorded by:

Summarize the reported service nonconformity. Attach or reference applicable documentation (emails, etc.)

Initial Review:

◙ Nonconformity affirmed, proceed with the investigation
◙ Nonconformity could not be affirmed or replicated; stop and monitor for further occurrences.
◙ No nonconformity; stop.

Initial Review by:
Date:

Root cause analysis:

Disposition (check all that apply)

◙ Issue Refund
◙ Provide corrected service. Details:
◙ Provide new services. Details:
◙ File [CAR Form Abbreviation]; reference [CAR Form Abbreviation] #:
◙ Customer waiver. Details:
◙ Other action. Details:

Remark:

Disposition Approval by:
Date:

Customer Approval by:
Date:

List of Internal Auditor

Sr. No.	Name of Internal Auditor	Designation	Reporting to






	Criteria for selection of Internal Auditor w.r.t. experience & skill –

NCR Status Log.

S No.	NCR No	NCR issued to	Date	Action completion date	Proposed follow-up date	Date NCR closed	Remarks	MR (Sign)

Example of Format of Legal Register

Sr. No	Legal Regulations	Responsible to evaluate	Evaluation Result 1: Compliance 2: Compliance partially 3: Non-Compliance	Non-compliance observation during the evaluation ( if any )	Remarks
1	Management of wastes is regulated by Law No. 21/1995 as amended by Law No. 16/1996 and Decision 210/2001.	HSE Dept.
2	Kuwait EPA Regulations 2002 (Gazette 533) – Chapter 1- Articles 1 to 5 is about environmental outcomes of development projects
3	Kuwait EPA Regulations 2002 (Gazette 533) – Chapter 4- Articles 19 to 45 is regarding waste issues
4	Kuwait EPA Regulations 2002 (Gazette 533) – Chapter 5- Articles 58 to 70 is regarding the protection of marine and coastal environment
5	Kuwait EPA Regulations 2002 (Gazette 533) – Chapter 6- Articles 71 to 73 is regarding the protection of earth from pollution
6	Kuwait EPA Regulations 2002 (Gazette 533) – Chapter 9- Articles 86 to 89 is regarding KEPA legal control

	OCCUPATIONAL HEALTH & SAFETY
	Institutions and Programs relating to OSH administration and/or enforcement
1	Decree 42 of 1979 – Ministerial Order No. 42, to establish a standing committee to coordinate the work of the Ministry of Social Affairs and Labour and the Ministry of Public Health in connection with occupational health and safety. (Art. 1 & 2)	HSE Dept.
	Employers’ duties and responsibilities to protect the safety and health of workers and others
2	Duty to ensure the health and safety of employees – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 83)	HSE Dept.
3	Surveillance of workers’ health in relation to work – Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Chapter II, Article 26 item d)
4	Surveillance of the working environment and working practices – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 83) Duty to provide personal protective equipment – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 83)
5	Duty to ensure the usage of personal protective equipment – Ministerial Decree No. 22, respecting safety precautions to be taken against occupational injury and disease. (Section II, Article 25)
6	Duty to provide first-aid and welfare facilities – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 86; Section 1, Article 21) Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section I, Article 17) Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section I, Article 18)
	Employers’ duty to organize prevention formally along generally accepted OSH management principles and practices
7	Policy or plan specifying responsibilities and arrangements for health and safety – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Arts. 82- 83)	HSE Dept.
8	Appointment of a person for health and safety – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 85)
9	Safe operating work systems and procedures – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 84) Ministerial Decree No. 164/2006 amending several provisions from Ministerial Decree No. 114/1996 regarding the Requirements and Conditions that Should be Provided in Work Places to Protect the Employees from Work Hazards. (Article 7, Paragraph 1)
10	Training and information on risks – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 84)
11	Review or assessment of the results of preventive measures – Ministerial Decree No. 164/2006 amending several provisions from Ministerial Decree No. 114/1996 regarding the Requirements and Conditions that Should be Provided in Work Places to Protect the Employees from Work Hazards. (Article 7, Paragraph 1)
	Employer’s duty to ensure the availability of expertise and competence in health and duty
12	The requirement to access expert advice and/or support in health and safety – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 85)	HSE Dept.
13	Qualifications of experts or professional services – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 85)
14	Appointment of an OSH practitioner – Ministerial Decree No. 164/2006 amending several provisions from Ministerial Decree No. 114/1996 regarding the Requirements and Conditions that Should be Provided in Work Places to Protect the Employees from Work Hazards. (Article 7, Paragraph 1)
	Workers’ rights and duties
15	Duty to take reasonable steps to protect their own safety and health – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 87)	HSE Dept.
16	Duty to take reasonable steps to protect the safety and health of others – Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Article 24)
17	Duty to comply with OSH-related requirements – Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Article 24)
18	Right to inquire about risks and preventive measures – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 84) • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section II, Article 22)
19	Right to withdraw with compensation when workers are not reassigned to non-hazard work – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter III, Section III, Article 48)
	Specific hazards and risks
20	Vibration and noise – Order No. 45, to publish scales, standards and measures for safety at workplaces. Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Part I Article 16)	HSE Dept.
21	Working at height • Order No. 1/95 of 1995 to prescribe the safety conditions and requirements to be met for scaffolding. • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Article 36(b))
22	Fire risks – Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 1, Art. 2, Art. 8)
23	Tobacco – Decree 23 of 2012 on smoke-free places
24	Asbestos – Resolution No. (26) of 1995 on asbestos
25	The Order No. 45 governs lighting, noise, temperature, harmful substances, dust – • Order No. 45, to publish scales, standards and measures for safety at workplaces. • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Part I, Article 15)	HSE Dept.
26	Risks related to machinery and tools • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Articles 28 to 33)
27	Maintenance of machinery and equipment – • Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 82)
28	Limits to women’s access to specific occupations, undertakings or shifts – Law No. 6/2010 concerning Labour in the Private Sector. (Section I, Articles 22 and 23)
	Limits to workers’ access to specific occupations, undertakings or shifts by reason of age – Law No. 6/2010 concerning Labour in the Private Sector. (Section I, Articles 20-21) • Decree No. 131 of 1977 on the control and use of ionizing radiation and protection from hazards. (§ 12)
	Recording, notification and investigation of accidents/incidents and diseases
30	Duty to record and/or investigate the causes of work accidents, near misses incidents and cases of occupational diseases – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Articles 80-81) • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Article 26) Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Articles 80-81) • Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease. (Section 2, Article 26)	HSE Dept.
31	Employers’ duty to notify OSH authorities of work-related death and/or injuries to health – Law No. 6/2010 concerning Labour in the Private Sector. (Chapter IV, Section IV, Article 90, Article 92)	HSE Dept.
	Kuwait Municipality HSE Guidelines
1	Ministerial Order No. 224/P of 2014 on Instructions and Safety Signage in the Workplace. Adoption: 2014-02-16 \| KWT-2014-R-99807	HSE Dept.
2	Decree No. 23 of 2012 on Smoke-Free Places. Adoption: 2012 \| KWT-2012-R-97530
3	Ministerial Decree No. 164/2006 amending several provisions from Ministerial Decree No. 114/1996 regarding the Requirements and Conditions that Should be Provided in Work Places to Protect the Employees from Work Hazards. Adoption: 2006-08-02 KWT-2006-R-83273
4	Order No. 1/95 of 1995 to prescribe the safety conditions and requirements to be met for scaffolding. Adoption: 1995-07-23 KWT-1995-L-42989
5	Ministerial Order No. 56: protection from machinery. Adoption: 1982-01-01 \| KWT-1982-R-16751
6	Legislative Decree No. 31, respecting safety, order and discipline on board ship. Adoption: 1980-05-18 \| KWT-1980-L-11733	HSE Dept.
7	Ministerial Order No. 46, respecting the powers and duties of the officials appointed by the Ministry of Public Health to supervise compliance with labour laws, orders and regulations relating to occupational health. Adoption: 1980 KWT-1980-R-12288
8	Order No. 45, to publish scales, standards and measures for safety at workplaces. Adoption: 1979 \| KWT-1979-R-12287
9	Ministerial Decree No. 22, respecting the safety precautions to be taken against occupational injury and disease.Adoption: 1974 \| KWT-1974-R-14922

Example of Emergency Preparedness Plan-HSE MS

1.0 EMERGENCY

An emergency is a situation, which may lead to or cause large-scale damage or destruction to life or property or environment within or outside the factory. Sometimes the Emergency results in uncontrollable situations and leads to disaster. Such an unexpected severe situation may be too great for the normal workforce in the area within the plant. In any industry, an emergency can arise at any moment and this depends on the type of

Structure
Raw Materials
Machines / Plant
Nearby Industries etc.

2.0 NATURE OF EMERGENCY

The emergency has been identified and can be specified in one or more of the followings with source and effect:

Sr. No.	Emergency	Source	Effect
1	Fire / Explosion	Electrical Panels, Flammable oil storage tanks, Compressors, coolants, paints, etc.	Small fires, complete equipment loss, complete Area burn out. Air pollution Soil pollution. Dangers to Human beings
2	Spillage of flammable / Hazardous Oils & coolants etc	Hydraulic oil, Furnace Oil, Coolant etc.	Fire Burns Soil pollution. Injury by slippage
3	Electric Shock	Electrical panels, Power Distribution Board, DG Set, Overhead Crane, Voltage stabilizer, Electric Transformer & Machine Operated by electricity, etc.	Burns, suffocation, Death. Toxic chemical ingestion into the bloodstream
4	Accidents – Factory (Major)	Fall from height & Falling of Heavy Materials, Dies, Bins or other Heavy objects.	Fracture
5	Accidents-Transport	Accident due to the transportation of man & material	Death or Injury to Body
6	Personal confinement	Toilets, offices, Basement	Suffocation
7	Natural calamities such as storm, earthquakes, etc.	Nature	Structural collapse, Death
8	Structure collapse	Office building, & Any Wall or a part Of Factory building.	Serious injury, Major Fracture, Death
9	Riots, Arson, Sabotation	Anti-Social elements.	Serious injury, major Fracture, Death.
10	LPG leakage	Fire Hazard	Serious injury, Death
11	TANK DYKE Fire	Fire Hazard	Serious injury, Death
12	Electric fire	Fire Hazard	Serious injury, Death
13	Office fire	Fire Hazard	Serious injury, Death
14	Person on flames	Fire Hazard	Serious injury, Death
15	Food/Water Poisoning	Health Hazard	Poisoning, Death
16	Bomb hoax	Bomb Threat	Explosion, Death, fear
17	Burn-Minor	Health Hazard	Burn injury
18	Electric shock casualties	Health Hazard	Injury, Death
19	Non Functioning of STP and ETP	Spillage of untreated water on the ground	Land Contamination

3.0 OBJECTIVES:

The objective of the major emergency procedure should be to make maximum use of the combined resources of the works and the outside services to

Effect the rescue and treatment of casualties;
Safeguard other people;
Minimize damage to property and the environment;
Initially, contain and ultimately bring the incident under control;
Identify any deed and provide for the needs of relatives;
Provide authoritative information to news media;
Secure the safe rehabilitation of affected areas;
Preserve relevant records of equipment by the subsequent inquiry into the cause and circumstances of emergency;

4.0 EMERGENCY MANAGEMENT & KEY PERSONS

During an emergency situation, it is generally seen that chaos and confusion rules leading to more damage. In Emergency Management, just like in normal operations where there are managers, engineers, supervisors, operators, etc., who are assigned specific tasks to run the business, similarly during an emergency also there are persons with specific duties. These persons are known as ‘Key Personnel’.

Following are the persons who are responsible to face the emergencies.

NAME	DESIGNATION	CONTACT NO

If required external help in case of an Emergency will be sought from appropriate sources. The required assistance from the probable sources has already been informed and consent obtained for the same.

5.0 ROLES & RESPONSIBILITIES:

5.1 Name & Address of the persons furnishing the information:

XXXXXX

5.2 Any Individuals

When an emergency occurs, the person who observes it must evaluate the gravity of the emergency and he should alert all the factory personnel by activating the Emergency Siren. The emergency siren is activated just by pressing the Emergency Siren push button located at the main gate & other different locations. Then he immediately reports to the Emergency Control Centre (Main Security gate) and informs about the Emergency location.

5.3 Site Controller:

The Site Controller will assume overall responsibility for the factory/storage site and its personnel. His duties are to:

i) Assess the magnitude of the situation and decide if staff needs to be evacuated from their assembly points to identified safer areas

ii) Exercise direct operational control over areas other than those affected.

iii) Undertake a continuous review of possible developments and areas in consultation with key personnel as to whether shutting down of the plant or any section of the plant and evacuation of personnel are required.

iv) Liaise with senior officials of Police, Fire Brigade, Medical, and Factories Inspectorate and provide advice on possible effects on areas outside the factory premises.

v) Look after rehabilitation of affected persons on discontinuation of emergency.

vi) Issue authorized statements to news media and ensures that evidence is preserved for inquiries to be conducted by the statutory authorities.

5.4 Incident Controller:

The Head of the unit will act as an incident controller for that unit. Immediately on knowing about an emergency, he will rush to the incident site and take overall charge and report to the Site Controller. On arrival, he will assess the extent of emergency that exists and inform the Communication Officer accordingly. His duties will be to:

i) Direct all operations to stop within the affected area taking into consideration priorities for the safety of personnel, minimize damage to the plant, property and environment and minimize loss of materials

ii) Provide advice and information to the Fire/Security Officers and local fire service;

iii) Ensure that non-essential workers/staff of the areas affected are evacuated to the appropriate assembly point and the areas are searched for causalities

iv) Set up communication points and establish contact with the Emergency Control Centre in the event of failure of electric supply and internal telephones

v) Report on all significant developments to the communication officer and

vi) Have regard to the need to preserve the evidence so as to facilitate an enquiry into the cause and circumstances which caused or escalated the emergency.

5.5 Communication Officer:

He will also work as Liaison Officer and will be stationed at the main entrance (GateHouse) during the emergency. He will handle police, Press, and other inquiries, receive reports from roll-call leaders from assembly points, and pass on the absentee information to the Incident Controller. He shall maintain regular communication with the Incident Controller. He will:

Ensure that casualties receive adequate attention/ to arrange additional help if required and inform relatives;
Control traffic movements into the factory and ensure that alternative transport is available when the need arises; and
When an emergency is prolonged, arrange for the relief of personnel and organize refreshments/food.
Advise the Site controller of the situation, recommending evacuation of staff from assembly points if necessary.
Maintain proper agreed inventory in the control room.
Maintain a log of the incident on tape
In case of a prolonged emergency involving risk to outside areas by wind-blown materials, he shall contact the local meteorological office to receive early notification of changes in weather conditions.

5.6 Security Officer-

Security Officer will be responsible for fire fighting. On hearing the fire alarm, he shall reach the fire station immediately and advise fire and security staff in the factory of the incident zone. He will convey the message to the communication officer, Incident Controller and Site Controller about the incident zone. He will direct emergency services. He shall

1) Announce over the PAS in which zone the incident has occurred and on the advice of the Shift Executive In-charge inform the staff to evacuate the assembly service.

2) Inform the Shift Executive In-charge

3) Call Incident Controller, Engineering/ Production Manager, Personnel and Administrative Manager, Departmental Head in whose plant the incident occurred.

4) Security Supervisor for each unit will act as the Security officer for that unit.

5.7 Receptionist:

On hearing the emergency alarm, the receptionist shall immediately contact the Site Controller and on his advice will call the local Fire-brigade and or Police station and safety committee members. In case the PAS and telephone system becomes inoperative, she shall inform the communication officer through the messenger. In case the fire is detected and the alarm is not in operation, she shall receive information about the location from the person who detected the fire and immediately consults the Incident Controller. On his advice, she shall contact the Security Guard and advised him to make an announcement on PAS about the incident and the location of the incident and to evacuate to their assembly point. She will continue to operate the switchboard advising the callers and pass all calls connected with the incident to the Communication Officer.

5,8 Departmental Heads:

The HODs will report to the Incident Controller and provide assistance as required. They will decide the staff they require at the incident site.

5.9 Maintenance In-Charge and Electricians:

They will report the scene of the incident and close down the services as directed by the Incident Controller

5.10 Shift Executive In-charge:

As soon as he becomes aware of the emergency and its location, he will proceed to the scene. He shall assess the scale of the incident and direct operations within the affected areas with the following priorities:

Secure the safety of persons, which may require evacuation to the assembly points in the event of an escape of materials if the wind is from an adverse direction.
Minimize damage to plant, property and the environment.
Prevent spreading and damage to outside the premises.
Minimize loss of materials;
Have regard to the need for preserving evidence that may facilitate subsequent enquiry.
Inform shift engineer-in-charge as to what services are needed or not needed.
Hand over the charge of the operation to the Incident Controller when he arrives at the site.
Advice the Security Officer at Gate whether to make an announcement on PAS or not to call the Senior Staff to the factory, if necessary.

5.11 First-Aid Teams:

The Personnel Manager shall keep the roll call lists for the fire and First Aid team on duty. The First Aid team is appointed by each Departmental Head for his shift team. Roll call leaders shall check their roles as a member of the services and report for emergency duty. The name of unaccounted persons or absentees will be informed to the Security Officer. Members of First Aid teams will report to the shift Executive In-Charge or Incident Controller on hearing the alarm and follow his directions.

3.12 Factory Fire Fighting Personnel:

The duty of the Fire Fighting personnel under the command of the Security Officer shall be responsible for fire fighting and rescue. On hearing the alarm they shall proceed to the place of the incident if know, or otherwise, they shall report to the Security Gate. The men at the security Gate shall find the location of the emergency, the equipment and proceed to the site or occurrence. At the site, the team will respond to the directions given by the Incident Controller

6.0 Roles & Responsibilities for Safety Teams:

After confirmation of the emergency location from the Emergency Control Centre, concerned teams will start functioning. The team leaders will coordinate and communicate with the management. The team member fights the emergency under the instructions of the leader. The team will ensure that:

The emergency does not spread.
The head count is taken in consultation with Liaison Manager and if necessary search operation for missing person/s. is undertaken.
Every member of the team uses the required Personal Protective Equipment while the operation is going on.
First aid is arranged.
Additional fire fighting equipment for the fire fighting team is arranged.
The smooth rescue operation is facilitated.
The emergency will be informed to fire brigade, neighbouring industries.
Medicines are provided.
Send injured to the hospital if necessary.
Records of first aid and hospitalization are maintained.
The help of other people is taken to control the emergency.
Remaining part of the plant is safe.
The area is cordoned off.
Necessary tools, equipment to handle any repair work are mobilized.
The main power supply line is cut – off if necessary.
Maintenance and repair are undertaken.
Conduct safety committee meetings every 3 months or in case of an emergency.

Team members of the safety committee:

NAME	DESIGNATION	CONTACT NO

7.0 EMERGENCY CONTROL CENTRE

For the purpose of handling the emergency, Emergency Control Centre is very much essential. In the factory, Security Office at the Main Entrance is declared as Emergency Control Centre. All activities pertaining to the emergency will be carried out from this centre. The emergency Control Centre will be equipped with

Plant Layout indicating storages of hazardous material and fire fighting equipment and first aid box locations.
Material Safety Data Sheet of all chemicals handled in the premises.
List of all employees with addresses, tel. No., contact person and if possible blood group.
List of important telephone numbers such as police, fire brigade, hospitals, Directorate of Industrial Safety and Health, Pollution Control Board, etc.
A separate list of team members with their addresses and telephone numbers.
The facility of Direct Telephone Line.
Equipment such as Torch, Rope, and necessary Personal Protective Equipment, whistle, etc.
Note pads and pen/pencils to record the messages and record of activities pertaining to emergency
First aid box with proper medicines.

8.0 ASSEMBLY POINT

Assembly point is displayed in front of the main gate and known to everyone which is ensured at the time of safety audit. The area of the assembly point has been set farther from the location of likely hazardous events, where employees, contractors, and visitors must assemble in case of emergency. Up- to date list of pre-designated employees must be available with the Site in charge at the assembly point in case of assembly of the employees. The site in charge shall then do the roll call of the people present so that their presence can be marked.

9.0 ALARM RAISING SYSTEM

The factory Main “Emergency Siren” is located at the main gate. This will be used for raising the alarm and also for “All Clear” signals in case of emergency.

10.0 EMERGENCY RESPONDING PROCEDURE

In case of Fire / Explosion / natural calamity etc., any person noticing it must evaluate the severity of the emergency and he should alert all the factory personnel by activating the Emergency Siren. The emergency siren is activated just by pressing the Emergency Siren push button located at the main gate. Then he immediately reports to the Emergency Control Centre and informs about the Emergency location. As soon as the alarm is heard, the safety team members will contact the Security office at the Main Entrance and the safety team will rush to the Emergency location. The safety Team & other team members will assemble at the assembly point.

11.0 Communication System:

Alarms should be followed by an announcement over the Public Address System or verbally by shouting. In case of failure of alarm system communication should be by the security guard who will make an announcement through the Public Address system. Mobile Phones, landlines, etc could be used as a mode of communication for an emergency. If everything fails a messenger could be used for sending the information.

12.0 Action Plan For Various Emergencies.

A) Fire

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes Fire or explosion
Shut down machines and Main power supply	One who observes Fire or explosion / Prod incharge
Evacuation, Assembly at Assembly Point.	All employees
Fire fighting	All employees
Rescue Operation	All employees
First aid or Hospitalization	All employees
Final Declaration of “All Clear” Situation	MR / CEO

B) Major Spillage of flammable/ hazardous oils

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes the major spill
Switch Off Power Supply of the equipment	Concerned supervisor, Maintenance engineers
Evacuation, Assembly at Assembly Point.	All employees
Isolate & Barricade the area of spill	Security
Control the spillage to avoid spread	DH – PRD
Stop all the work of welding, electrical etc	DH – PRD
Fire fighting	Fire fighting team
Final Declaration of “All Clear” Situation	MR

C) Electric Shock

Actions to mitigate the emergency	Responsibility to Respond
Switch Off Power Supply of the equipment	Concerned supervisor, Maintenance engineers
Rescue the person.	Concerned supervisor, Maintenance engineers
Call the ambulance, provide first aid	Departmental Head

D) Accidents – Factory (Major)

Actions to mitigate the emergency	Responsibility to Respond
Contact company doctor/hospital	Departmental Head
Rescue Operation	Safety team

E) Accidents-Transport

Actions to mitigate the emergency	Responsibility to Respond
Contact Ambulance/ Hospital, provide first aid Inform HR Dept Inform Police	Concerned Person HR dept

F) Personal confinement

Actions to mitigate the emergency	Responsibility to Respond
Call fire brigade	Departmental Head
Raising emergency alarm	One who observes the calamity such as storm, earthquake

G) Natural calamities Such as storm, earthquakes, etc.

Actions to mitigate the emergency	Responsibility to Respond
Evacuation, Assembly at Assembly Point.	All employees
Raising emergency alarm	One who observes the sabotage, terrorism or civil commotion
Isolate & Barricade if necessary	Security
Fire fighting	All Employees
Rescue Operation	All Employees
Hospitalization	All Employees
Evacuation, Assembly at Assembly Point.	All Employees
Final Declaration of “All Clear” Situation	Chief controller

H) Structure collapse

Actions to mitigate the emergency	Responsibility to Respond
Raising emergency alarm	One who observes the calamity such as storm, earthquake
Evacuation, Assembly at Assembly Point.	All employees
Isolate & Barricade if necessary,	Security
Rescue Operation,	Rescue team
Hospitalization,	First aid team
Final Declaration of “All Clear” Situation	Chief controller

I) Riots, Arson, Sabotaging (Inside the premises of the organization)

Actions to mitigate the emergency	Responsibility to Respond
Inform HR Head, Plant Head, MD, Security, Immediately.	Concern Person.
Inform the Police immediately.	HR Head
The Security shall isolate the area of Rioting with its total force.	Security In charge
All work should stop immediately. The employees from rest of the premises shall be evacuated immediately. The ambulance should be kept in Stand by to meet any eventually. Inform Hospital immediately to prepare for any emergencies. As soon as police arrives the area of rioting should be handed over to police.	Admin In charge.

J) Riots, Arson, Sabotaging(Outside the premise)

Actions to mitigate the emergency	Responsibility to Respond
Inform HR Head, Plant Head, MD, Security, Immediately.	Concerned person
Inform the Police immediately.	HR Head
The ambulance should be kept in Stand by to meet any eventually. Inform Hospital immediately to prepare for any emergencies.	HR dept
The gates should be closed and no person and vehicle should be allowed to leave the company premises. Security should man the gates with full force and should prevent entry of any unauthorized person in side the company premises.	Security In charge
In case of more than 8 hours of riot situation the Admin should ensure adequate food and water is available for the employees.	Admin In charge
Once all clear signal is received from the police, normal operation shall resume in the organization	Dept HOD

K) LPG leakage

Actions to mitigate the emergency

Responsibility to Respond

1. Take immediate steps to stop LPG leakage
2. Stop all operations
3. All out effort should be made to contain the spread of leakage/fire
4. Saving the human shall get priority in comparison to stock/assets.
5. Plant personnel without specific duties should assemble at the nominated place.
6. All vehicles except those required for emergency use should be moved away from the operating area, in orderly manner at pressure –nominated route
7. Depending upon severity, electrical system except for control supplies, utilities, lighting and fire fighting system, should be isolated
8. If the feed to the fire cannot be cut off, the fire must be controlled and not extinguished.
9. Start water at areas involved in or exposed to fire risks.
10. In case of leakage of LPG without fire and inability to stop the flow, take all precautions to avoid source of ignition.
11. Block all roads in the adjacent area and render internal/external support for the purpose if warranted.

Fire Fighting Team

L) Tank Dyke Fire

Actions to mitigate the emergency

Responsibility to Respond

1. In case fire occurs in the dyke area due to flange leak in manifold area, the fire is to be extinguished with the help of foam.
2. Use of DCP if the fire is small, otherwise use water spray or foam.
3. Cooling of lines /flanges is to continued till incident/site controller gives the instructions to stop.
4. If tank collapses and product is spread in the dyke area with fire.
5. Withdraw manpower in and around the tank dyke area.
6. Use foam monitors of vehicles to spray and spread foam in the affected dyke area
If tank dyke area is on fire and full product is in the dyke then water to be used judiciously otherwise flooding of dyke area may cause overflow of oil from the dyke area to open drains.

Fire fighting team

M) Electrical Fire

Actions to mitigate the emergency	Responsibility to Respond
Disconnection of the electric supply of the affected area.Attempt to extinguish the fire with the help of DCP/CO2 fire extinguishersIf the fire still persists, ensure complete isolation of electric supply of that area and use of water.	Maintenance and fire fighting team

N) Office Fire

Actions to mitigate the emergency	Responsibility to Respond
Disconnection the electric supply of the affected area.Attempt to extinguish the fire with the help of DCP/CO2 fire extinguishersSave all records from fire.	Office staff and fire fighting team

O) Person on Flames

Actions to mitigate the emergency	Responsibility to Respond
1) Bring the water gel blanket 2) Open the bag inside the container to remove blanket. If the bag is already open such blanket should not be used for burn victims 3) The blanket can be held as a screen between the victim and the fire 4) If possible lay down the victim and wrap the blanket around the victim. Leave the victim wrapped in blanket and seek medical help	Fire fighting team

P) Food/Water Poisoning

Actions to mitigate the emergency

Responsibility to Respond

1) Persons observing the symptom should inform the location in charge for assessing the situation
2) Shift in charge should call the doctor and ambulances and also alert all hospitals to meet any exigencies
3) To render first aid and induce vomiting to the affected persons
4) The ambulances and vehicles available should be mobilized to be in readiness to transport large number of people if required Assistant Manager-SHE to report to location in charge for required sanitation and medical assistance.

First Aid team

Q) Bomb Hoax

Actions to mitigate the emergency	Responsibility to Respond
1) Person noticing on object like bomb, should bring it to the notice of the nearest available officer. 2) The officer should carefully observe the same from a distance and raise alarm 3) The area should cordon off. 4) Police control and fire control to be informed for their arrival and inspection of the area. After the bomb is diffused, all clear siren should be sounded by the watchmen.	Concerned person/ Admin dept

R) Burn –Minor

Actions to mitigate the emergency	Responsibility to Respond
Pour cool water on the burn area till the burning sensation is reduced.Cover it lightly with a clean cotton cloth.Do not apply butter, oil, ointments or any home remediesGet Medical help	First aid team

S) For Electric shock casualties

Actions to mitigate the emergency

Responsibility to Respond

Electric shock results in irreversible damage to brain cells followed by deterioration of the other organsRescue and first aidDo first thing first, quickly and without fuss or panic. Switch off the supply if this can be done at once. If not possible, use a dry stick, dry cloth or other non conductor to separate the victim of electrical contact. The rescuer must avoid receiving shock himself be wearing gloves or using a jacket to pull the victim.

First aid team

T) Non Functioning of STP and ETP

Actions to mitigate the emergency

Responsibility to Respond

In case STP or ETP is not working properly, the abnormality of so should be informed to maintenance department. In case the maintenance department closes the ETP or STP plant, the untreated water should be stored in Sock pit in case of STP and Septic tank in case of ETP. After the STP and ETP starts functioning normally the water from the sock pit and septic tank should be treated before discharge.

ETP/STP operator and Maintenance Dept

12.0 DO’S AND DON’T’S

12.1 All Company Employees

Do’s	Don’t’s
 Stop work on getting information or hearing the alarm.  Switch off the machines and main power supply.  Gather at assembly point.  Contact Management  Take visitors to safer place.	 Do not panic & cause stampede.  Do not run and prevent others from doing so.  Do not go anywhere else.  Do not wait to collect personal belongings.

12.2 VISITORS & CONTRACTORS

After hearing the alarm they will follow the following steps:

Give attention to all instructions.
Stop work. Do not panic.
Do not wait for personal belongings.
Assemble at the assembly point.
Do not go to the emergency site.
Do not spread rumours.
Do not engage in communication systems.

13.0 TRAINING

The employees will be informed about the ‘On–Site Emergency Plan’ in detail, with the help of training programs. For the success of this plan not only training will be organized but mock drills also will be organized a minimum of once a year. Mock drills will help to understand the role to be played by everyone during the emergency. The Core members of the Disaster / Emergency control will be given refresher training at the interval of every One Year.

14.0 MOCK DRILL PROCEDURE

The success of the “On-site emergency plan” is very much dependent on planned and unplanned mock drills. Mock drills help employees to be familiar with their roles and ensure accuracy of the onsite Emergency Plan. Following is the procedure for conducting a Mock drill.

Inform all the employees about mock drill procedures.
Fix the date and time for mock drill.
The mock drill will be monitored by the observer/s not involved in the exercise.
The emergency alarm will be raised.
After hearing the alarm, the Emergency Procedure will be followed. All clear signals will be given after the emergency is over.
Observer/s will note down the activities with respect to the time.
Lacunae observed in the system will be studied carefully.
Records of drills will be maintained.

After each drill, the plan will be thoroughly reviewed to take into account the omissions or shortcomings for improvement.

15.0 Details of liaison arrangement between the Organization:

All the organizations involved in assisting during the emergency were contacted and apprised of the details of the plant, like process; hazardous material handled; likely emergency incidents; steps taken to avoid/reduce risk mitigation methods, resource availability, etc. The details are as follows:

15.1 POLICE

Sr.No	Name of Police Station	Tel.No

15.2 FIRE BRIGADE STATION

SR. no	Fire Station	Tel no

15.3 HOSPITALS AND DOCTORS

Sr.No	Name of Hospital	Tel No

16.0 UPDATING THE PLAN

As and when required, this ‘On–Site Emergency Plan’ will be updated and informed to all. If necessary, after each drill the plan will be thoroughly reviewed to take account of shortcomings.

EHS Guidelines For Contractors / Sub-Contractors & Service Providers

0.0 INTRODUCTION:

This is a summary of safety rules and working procedures, which we suggest are the minimum standard practices applicable to all contractor personnel working on XXX facilities. These are the XXX rules and are intended to supplement applicable laws and regulations of the XXX Safety Manual.

0.1 ENVIRONMENT, HEALTH & SAFETY POLICY

XXX intends that its activities will, comply with all relevant statutory and other provisions and all measures will be taken to minimize injury and ill health to its employees and other & stakeholders, who may be affected by its operations. We are committed to the integration of safety and environmental considerations in all areas of corporate activity, including the design and operation of all facilities, and implement a process of continual improvement in this regard. We are also committed to prevent pollution and continuously improve our processes and system to conserve natural resources.

0.2 Responsibility:

Management and supervisory staff have the responsibility for implementing the policy throughout the company, to see that environmental, health and safety considerations are always given priority in the planning and execution of all work.
All employees and contractors are expected to strictly adhere to the above policy.

In their areas, so that work is carried out with minimum risk to themselves, other and environment.

0.3 Approach:

To maintain high technical standards by employing skilled and qualified technical staff and train them for effective performance.
To design, construct and operate all plant, equipment, storage areas, etc. taking into consideration safety and environmental aspects.
To identify and communicate all hazard-related information about our process and raw materials to all employees, neighboring communities, and contractors.
To train employees in firefighting, first aid, use of PPE’s, safe handling of hazardous chemicals and effectively implement ‘on-site’ emergency plan.
To periodically audit safety preparedness, do a risk analysis.
Asst. Manager, EHS shall be available to assist in the implementation of the policy and provide information, advice, and support to employees.
To make adequate financial and technical resources available to allow the policy to be carried out..

1.0 IMPLEMENTATION OF EHS AT XXX.

1.1 Following focal areas are addressed by our Environmental Occupation Health and Safety Management system:

Conservation of resources especially Energy, Water, Fuel and Petroleum Products used in processes.
Optimum utilization of energy.
Minimum wastage & optimum utilization of diesel, lubricants, hydraulic oils, water by minimizing its leakage, spillage during storage, recycling and periodic maintenance of machinery.
Upkeep of equipment machinery in good working condition for maintaining their efficiency levels by periodic servicing and checking as per maintenance schedule.
Reduce waste generation in the manufacturing of moldings & sleeves.

Fire, Spillage of chemicals & oil in large quantities, Gas leakage in large quantities are identified as potential foreseeable emergencies in our nature of operations. A separate procedure is in place to address these environmental emergencies. Management Programs are formed in order to make permanent changes in the existing systems. Operating Control Procedures in different departments are implemented to maintain the processes under controlled conditions. These programs & procedures are implemented on the departmental level; any deviations are recorded & taken up in Management Review (Core group) meeting by Management Representative. All employees are aware of the EHS systems and their roles & responsibilities for implementing the same through rigorous training.

Ultimately our system aims at continual improvement. Once the Objectives / Targets are achieved/implemented through Management Programs, new Objectives & targets demanding a higher level of environmental performance will be set & achieved. This journey for continual improvement is ongoing & endless. We have just made the beginning. We are sure that our perseverance, patience, untiring efforts & inner urge shall help us achieve this noble cause of protecting our environment.

2.0 ACTIVITY

These activities are applicable to visitors / contractors / vendors / their employees / associates.

2.1 THE RULES ARE OBLIGATORY TO ALL CONTRACTORS:-

These Safety rules have been circulated for the performance of EHS practices regarding day to day work of the concerned contractor.
These rules in no way relieve / to help a contractor from his obligation under various statutory rules and regulations.
All regulations, codes, and ordinances of the Ministries and local Authority regarding EHS shall be obligatory to the contractors.
The contractor should have a valid License with WC Policy as per Govt. rule & regulations amended time to time before mobilization/starting job at the site.
The contractor will be solely responsible for the safety of his employee.

3.0 GENERAL REQUIREMENTS:

No Supervisor/worker below 18 years (verbal clarification will not acceptable).
Smoking, carrying matchbox, lighter, mobile and other types of electronic types of equipment capable to generate the ignition source is strictly prohibited.
Chewing tobacco, Supari, Gutka, other habitual material, and spitting is strictly prohibited inside the premises.
The contractor will provide proper drinking water & sanitation facilities to the worker.
Emergency exit should be used only in the events of the emergency.
Smoking is strictly prohibited in the XXX Premises.
Material, types of equipment, tools, the debris of contractors should not be stored overhead and near doors/emergency exists. No loose material should be left in the work area. These must be stored at the place provided by the concerned XXX representative.
All types of waste generated in the XXX premises must be segregated & disposed of as per the directives of concerned XXX representative.
Diesel / Petrol / any type of chemical / chemically contaminated waste should not be disposed of in water drain/washbasin/ any other place in XXX premises.
Housekeeping should be maintained.
Welding/gas cutting work should not be done without a proper permit on XXX premises.

4.0 EHS MANAGEMENT:-

The contractor shall demonstrate a strong commitment to XXX’s EHS Policy.
Be responsible for all aspects of contractor EHS performance & ensuring that his site supervisory person is competent and has the authority to implement the EHS system properly & to follow EHS practices and procedures.
The contractor should have the obligation to minimize the injuries & abate pollution, minimize loss of material. For that, he should take maximum precautions and utilize his own past experience at the time of execution.
The Machineries at the site are maintained in such a manner that it does not pollute the air/water and soil of the site.
Attain in-house / outside training program, those arranged by EHS Dept.
The contractor shall immediately report any oil, chemical, etc. spill to the company.
The contractor shall periodically assess noise levels from operation & install sound absorption and mitigation devices.
Tank/fuel vessels should have secondary containment with a retention capacity equal to 110% of the largest tank.
The contractors should always keep our concern worksite/area neat, clean & free from physical hazards.
Waste materials always keep aside to avoid interference for working & chances of the accident at site and segregation as per standard practices.
The contractor shall be responsible for disposing of waste at their own cost. If not disposed of in a proper manner, XXX will be disposing of & deducting disposal cost from the contractor bill.
The contractor shall make his own arrangement of an emergency vehicle at the site.
In case of an accident, the person should be immediately sent to dispensary / OHC / nearest Hospital for medical help & accident report in the proper format, duly signed by an authorized representative to Safety Officer / HR Dept. without fails. Also, take care of medical treatment/compensation whatsoever as per industrial rule.
The work area shall be maintained in a neat and orderly manner. Aisles, emergency Exits & controls must be kept free from obstruction at all times.

5.0 PPE:-

Approved Safety helmet & Safety shoes are mandatory in premises to employees & supervisors of the contractors depending on their work.
Contractors should ensure that all the employees are equipped with proper protective equipment for the work and they are entrusted with.
PPE should always be meeting the appropriate standards, is to be provided by the contractor (BS / ANSI – American National Institute)
Proper training for the use and care of such Personal Protective Equipment to be given by the contractor to all workforces.

Head protection: Safety Helmet
Eye & Face protection: Safety Goggle with side shield & face shield
Foot protection: Safety Shoes/gumboot
Hand protection: Hand gloves (work related compatible material).
Fall protection: Full body harness
Hearing protection: Earplug / Earmuff
Dust mask: Approved for protection from Dust inhalation (DGMS/CE/NIOSH)

6.0 CLOTHING & OTHER APPAREL:-

Clothing suitable for the job shall be worn.

Long pants and shirts or coveralls should be worn at all times during perform the work.
Ragged or loose clothing and jewelry (ring, watch, necklaces, etc.) are not to be worn when operating equipment.
Any clothing that becomes saturated with petroleum / hazardous chemicals should be promptly removed or changed.
Wearing loose clothes are not allowed near rotating parts /equipment.

7.0 WORK PERMIT:-

The contractor should take work Permit from the concerned Dept. for any activity.
At every time contractor should have a valid permit for work at the site, which is also signed by standby Supervisor, concern HOD & concerned Plant Head.
Safety Officer Sign is required on Hot, Height, Vessel entry & civil permit.
Dept. supervisor/engineer should be responsible for monitoring job & site till completion & strictly follow the precautions of related permit.
The electrical permit under control of Electrical HOD / Unit Head.
Contractor shall provide proper illumination in their respective work area after sunset, also ensured safe working when natural daylight may not be adequate for clear visibility.
After completion of job Supervisor should close permit, file the record copy.
XXX reserves its right to suspend the work in the event of the contractor not complying with the rules or instructions with regard to Safety practices for which no claim of any kind will be entertained.

8.0 Vehicles:

The vehicle should be parked in the parking area or as per the instruction of the security officer.
U.C. Of vehicle & driving license of the driver should be valid & should be shown to security officer during entry of XXX, otherwise, entry of the vehicle will be refused.
The vehicle should not have diesel/petrol/ water leakage.
Loading dock should be used during loading or unloading only. Afterward, the vehicle should be removed from loading dock & should be parked at the parking area or as per the instruction of the security officer.
Maintenance work for the vehicle is not allowed inside the XXX Premises.
Washing of the vehicle is not allowed inside the XXX Premises.
Contractors should not park their vehicle in such a way that it will be a hindrance to the smooth flow of traffic in the premises.
Jumping on or off trucks, automobiles or another moving vehicle is prohibited. Men should wait until the vehicle stops before attempting to enter or leave.

9.0 Accident & Emergencies:

In case of an emergency stop the work, keep equipment in a safe location and gather near assembly point. These instructions should be followed in case of accidents/emergencies.

9.1 Personnel Protection:

The person should wear goggles giving complete protection to the eyes.
The person should wear hand gloves to handle the material.

9.2 Actions by the Driver In Case of Accidents:

Stop the engine.
No naked lights, no smoking.
Mark roads and warn other users or passers-by
Absorb leaking liquid with earth or similar material

9.3 Actions By The Driver In Case of fire:

Use a fire extinguisher only for smaller fire in connection with the vehicle. Do not fight a fire:

Which can increase with loaded material?
Which cannot be controlled with the fire extinguisher?

Inform immediately to the local fire department immediately.

9.4 First Aid:

If the substance has gone into eyes, immediately wash the eyes with plenty of water for several minutes & take help of the nearest doctor.
Remove contaminated clothes immediately & wash affected skin with soap & water.
In case of burns immediately cool affected the skin as long as possible with cold water.
Seek medical attention when anyone has symptoms apparently due to inhalation, swallowing or contact with skin or eyes or following inhalation of fumes produced by the fire.
Contractors should arrange own First Aid box at the work site & they should maintain the required material in it & take proper care of injured persons.

9.5 Laisioning with XXX:

All fires, serious injury-accidents and any chemical spillage in large quantities should be reported immediately to intercom telephone numbers: 000,000,000,000,000,000 Representative of XXX will provide you required help & will contact emergency services for you (if required) & direct them on site/location during an emergency.

10.0 Guide to Disposal of waste

There are two types of waste generated in the factory. Solid waste and hazardous waste.

10.1 Solid Waste:

Waste, which is not contaminated by oil, paint, powder, ink, and any chemical, is considered solid waste. Examples of solid waste are paper waste, polybag/polythene sheet, plastic waste, metal waste, wooden waste, empty drums, etc.

10.2 Hazardous Waste:

Waste, which is contaminated with oil, paint, and any chemical, is considered hazardous waste. Examples of hazardous waste are contaminated cotton/paper/plastic/polybag, sheet / wooden waste, hand gloves, mask, containers. Empty drums of oil, paint, chemicals, paint, ink, etc.

10.3 Trade Effluent:

Any water, pretreatment soln. bath, plating chemical, used in process when disposed of, it becomes trade effluent. MPCB has given norms for trade effluent prior to disposal. The examples of trade effluent are water used in bath for pre-treatment, water, pretreatment soln. bath, plating chemical, water used to clean the components, etc. This trade effluent to be treated in a comprehensive treatment system consisting of primary/secondary and/or tertiary treatment as is warranted (if required) so as to achieve the quality of the treated effluent to the following standards:

1) PH Between 5.5 to 9.0

2) Suspended Solids Not to exceed 100 mg/l

3) BOD 3days 27 Deg. C. Not to exceed 100 mg/l

4) COD Not to exceed 250 mg/l

5) Oil & Grease Not to exceed 10 mg/l

The water can be tested at an authorized lab. If the effluent treatment system is not available in the house then these effluents can be treated at the common hazardous waste disposal facility. For further details and guidance for effluent testing, treatment (if required) & disposal you can contact the concerned purchase executive or management representative of XXX.

10.4 Storage & collection waste:

Solid waste and hazardous waste should be collected & stored in separate bins. The main reason for storing this waste separately is if mixed all solid waste will also become hazardous waste.

10.5 Disposal method:

Solid waste should be given to off-site recycler for recycling.

10.5.1 Disposal method of oil:

Oil should be given to Ministries authorized recycler who can recycle the oil.

10.5.2 Disposal method of hazardous / contaminated waste:

Hazardous waste to be incinerated at the Ministries authorized site. For further details and guidance for waste disposal, you can contact the concerned purchase executive or management representative of XXX.

10.5.3 Operational criteria:

Avoid spillage of paint, powder, water, oil, chemicals, etc.
Keep containers of paint, powder, oil, chemicals closed and the lid secured when not in use.
Store paint, powder, oil, and chemicals at the designated place as per respective material safety data sheet. (MSDS)
In case of spillage, arrest spill immediately by soaking contents with rags, cotton waste or sawdust. Clean and keep the contaminated material at the designated place.
Do not allow paint, powder, oil, and chemicals to spill or drain in water or stormwater drain.
Use bare minimum quantity (avoid excessive use) of oil for lubrication, cotton waste.
Study MSDS for use of PPE, ensure the use of Personnel protective equipment (PPE) such as hand gloves, mask, etc. as mentioned in MSDS.
While painting/powder coating ensures that proper process parameters are set as recommended by the manufacturer or as per process validation to avoid defects.
Ensure appropriately skilled operators are employed for respective operations.
Ensure that paints/chemicals are used before the expiry date. If it is expired do not use & sent it back to the manufacturer.
Store hazardous waste and solid waste in different bins at respective places. Ensure hazardous waste & solid wastes are not mixed.
Dispose of solid and hazardous waste as per the guidelines are given above.
Ensure following while handling & storage of hazardous waste.
Do not store hazardous waste for more than 90 days.
Store all hazardous waste in the designated place in closed container/drum & Keep the container closed with a lid during storage.
Use properly cleaned container only for the storage of hazardous waste.
Mark the container holding hazardous waste as “HAZARDOUS WASTE” in both English & local language & put danger sign on it.
Ensure following while disposal of hazardous waste.
For disposal of hazardous waste use transporter who is authorized to handle hazardous waste. Generally, waste management vendors send their transporter to collect hazardous waste.
During disposal of hazardous waste prepare hazardous waste manifest. Explain the use of TREM card & give its copy to the transporter
Verify containers/boxes/cartons offered for transportation for its suitability & mark / label them with type & category of waste in it.
Instruct transporter to deliver hazardous waste without any delay to the designated facility.

11.0 SCAFFOLDING:-

While working at heights adequate scaffolding & staging should be used.
Scaffoldings should be of sound material, securely fastened and should be capable of supporting 4 times the combined weight of men and material who will be working on them.
Wooden planks used in scaffoldings should not be less than 10” wide, 2” thick and should not extend beyond the outer supports by more than 12” nor less than 6”.
Railing, guarding and toe boards should be provided in all scaffoldings, which are 2 meters or more in height.

12.0 OVERHEAD WORK / WORKING AT HEIGHT:-

Always uses, to protect from serious injuries due to fall from a height, if the concerned worker will be performing work at height – above 1.8 meter. From zero level or more is mandatory (If there is no Permanent platform and railing available). No half body safety belts are allowed.
In critical situation use, two lifelines / generate the firm supports / necessary arrangement for hook up the lifeline at elevated levels. In the absence of such a structure, seek assistance from the Plant / Building.
Common life-line shall be used wherever linear movement at height is required.

13.0 ERECTION:

This is prerequisites – workman engaged for working at height activities must not be suffering from Hypertension, Diabetes, Vertigo, and Epilepsy.
Erecting/lifting machinery should have a valid test certificate.
Only qualified and authorized employees should be allowed to operate mobile cranes and other hoisting equipment.
Before operating cranes or hoisting equipment, the operator should sound a warning and he should accept signals only from one person for starting the work of raising, lowering and swinging loads.
The only authorized supervisor should instruct to the crane operator.
Workmen in charge of the working squad should be responsible for the safe loading and use of ropes, chains, slings, jacks, skids, and other hoisting and lifting apparatus according to their Safe Working Load (SWL), use of defective tool & tackles not allowed.
No persons shall be allowed to stand, walk or work beneath/under any suspended load or erecting equipment.
The operator should stop crane immediately if STOP signal from anyone.
Guide rope must be used for guiding & at time of lifting any loads.
Don’t release the load on chain block, crane and hydra for a long time.
Hanging equipment around operating units is prohibited at all times.

14.0 LIFTING MACHINE / LIFTING TOOLS & TACKLE:-

Valid test certificate of tool & tackles submits to concern Dept. / or shall be thoroughly examined & tested before taking in to use at least once in a year by a competent person.
Lifting Machine: Crane, crab, winch, teagle, pulley block, gin wheel, etc.
Lifting tackle: Chain sling, rope sling, hook, shackle, swivel, coupling, socket, clamp, tray or similar appliances using for lifting load or loads by use of lifting machine.
Defective or worn out tools & tackles ropes should never be used even if the loads appear small. Always used standard & certified tool & tackles.
New links should be inserted by competent persons.
Check thoroughly all lifting tools, tackles, ropes & slings before putting them to use.
When applying U Bolts and clips, to be checked adequate number.

15.0 NATURAL / SYNTHETIC / FIBER ROPES:–

The rope should have properly cared and the following precautions should be taken. (Cotton, Jute, Nylon rope not allowed)
The rope should not pass over sharp edges; kinked ropes should not be used.
The rope should not drag on the ground unnecessarily. Using too small sheaves should be avoided.
The rope should not be permitted to slip on winch drum or moving drums.
Do not tie knots where splices should be used.
Ropes should not be allowed to soak in the oil and exposed to acid or other

Corrosive substances. They should be washed and dried.

16.0 MATERIAL AT HEIGHT:-

Not to throw any material from any height. In the event, to be followed standard procedure. (Instruct to all other concerned; the particular area must be barricaded to keep other persons in the clear distance, also to be kept supervisor for monitoring till completion of the job.)
Open machinery is not allowed at the work site, proper guarding is required.
Keep all your hand tools such as chisels hammers. Files punch spanners wrenches etc. in good condition at all time.
Keep wrenches spanners & other tools securely so that they will not slip at the time of execution of the job. Also do not leave Tools and materials on an elevated position, if there is a possibility of falling from a height.
Do not use tools for another purpose, for which they were designed.

17.0 ELECTRICAL CONNECTIONS:-

XXX giving single point connection to every contractor. He should generate an extension board for further distribution.
Only qualified persons of the contractor should undertake electrical works/repairs. If required take help of XXX electrical team.
The contractors should take precautions to prevent tripping hazards caused by defective equipment and welding lines etc.
The contractors should arrange required fire extinguisher at the site for emergency uses.
Bare wire for connection/extension not allowed on premises.
Provide ELCB for main extension board to protect others.
Be careful about the loose connection.
Take approval from electrical HOD for temporary electrical connections, he should ensure cables quality /earthing/grounding arrangement, etc.

18.0 ELECTRICAL WORK:-

Treat all circuits as LIVE unless ensured to be DEAD.
XXX system to be followed for better communication.
All electric hand lamp/bulbs should have a protective wire mesh guard.
A clear indication of ON-OFF switches will must on related equipment & use appropriate Amp switch. Also, use approved PPE for electrical work.
Make sure the cord will be protected against abuses and possible damage, from welding sparks, hot surfaces, and sharp edges.
Ladder used for electric equipment should be of non-metallic construction so as not to be a conductor of electricity.
If any cables passing through an aisle or passage make sure it is raised to at least 2 meters above the ground, to avoid damage.
Immediately change damaged cables, don’t wait for an accident/incident.
Regularly check test lamp, working condition of electrical tools by a competent / authorized supervisor.
Identify electrical hazards, repair or report immediately to concerned or XXX electrical Dept. for help or rectification.
In flameproof area always use flameproof tools.
Electrical tools provide with ground wire, top pins, and sockets and should have proper gland packing.
Ensure, the extension cord is free from the cut, damage insulation links or joints. Cable marker to be provided for underground cables.
Ensure easy access to put OFF the supply in case of emergency. In case of short circuit /fire/equipment caught fire.
Extinguished electrical fire with the CO2 extinguisher, in absence of CO2 to be used DCP extinguisher (aim is to extinguish the fire).
Use warning instruction boards while working on Feeder / Panel.

MEN ARE WORKING

DO NOT PUT ON

19.0 GRINDING / SHEARING MACHINE:-

The grinding/ Shearing machine always maintain in good condition.
Grinding / Shearing machine should have protective wheel guard.
Top pin required for connection & extension purpose from extension board, avoid joints for cable & chances of a short circuit in premises.
Grinder operator should have safety goggle, leather hand gloves, and safety shoes. Use proper ISI / approved grinding wheels all the time.
The skilled employee should operate grinder / Shearing & barricade the front area to restrict sparks. Shifted flammable material from the site.
All portable power tools such as drills & grinders etc., which are operated electrically, should be thoroughly inspected before making use of them.

20.0 CIVIL WORK:-

Before starting excavation, Civil Dept. should take clearance of Electrical, Mechanical & Safety Dept. for the absence of underground cable & lines.
Use MS pipe scaffolding with necessary clamping. Bamboo-jute scaffolding & use of empty drums for workbenches is strictly prohibited.
Barricade the area before excavation/shifting of material / shuttering / deshuttering & work at height.
Concerned Dept. should give maximum & enough precautions at the time of working to avoid accident/incident.

21.0 WELDING WORK:-

Adequate precautions should be taken during welding (arc/argon) or gas cutting against hazards such as electric shocks, burns, fumes, fires, explosion and arc eyes, etc.
Welding machine shall be in good condition (should have an ON-OFF switch, Amp meter, Voltmeter, proper connector, copper cable for earthing & welding holder, lugs for fitting cables, Amp adjustable in good condition (remotely operated is also acceptable), holder for connecting earthing).
Use armored cable up to welding machine with the top pin.
Always use safety shoes, Leather hand gloves, welding shield / proper tint goggle, safety harness depending on work situation (always be careful).
To carry out gas cutting or welding work beyond 15 Mtr. from the place where any hazardous/flammable material is kept.
During welding, the earth should be given directly at the job, no short-cut allowed.
The welder should be qualified/skilled & perform his work independently, not depend on another employee for adjusting current and so on.
To be provided with adequate ventilation, if work performs in confined spaces.
When welding or gas cutting in elevated positions, precautions should be taken to prevent sparks or hot metal slag falling below, where the other employees are working / flammable material stacked below.
Make a practice to collect the burnt welding rod pieces in drum & handover to dept. for further disposal.
Workshop: Before welding or cutting a pipe, tank or container, which contain flammable material, it should be thoroughly cleaned and gas free and if necessary ‘Hot Work Permit’ should be obtained.
Welding booth should be located at downwind direction to avoid exposure of toxic gas to others.
Use required PPE’s & warned cloth should be free from oil and grease.
Goggles should be worn while chipping the welding slag.

22.0 LADDER:-

Safety goggle, welding shield, hand gloves (Leather– Hot work, Cotton– Material handling, Rubber– acid & alkali, Cryogenic – LPG / IB) to be used whenever necessary.
The contractor should have a proper ladder. Wooden / bamboo / torr-steel ladder not allowed on premises.

23.0 PAINTING WORK:-

The painting contractor should follow all due precautions of painting standards / working at height/cleaning/ protecting equipment/disposal of waste.
In confined spaces, workers shall be protected with approved mask/airline respirators / tight fitting rubber mask (especially for spray painting).
The contractor can use approved Botwin chair / Zoola at time of painting at an elevated level, with required accessories.
Don’t do painting below the permitted hot work, or above the other work.
Generate pipe scaffolding wherever required.
Compressed gas shall not be used for cleaning of clothing / or part of the body. If used for another cleaning, the discharge shall not exceed thirty-30 psi and eye protection shall be warned.

24.0 COMPRESSED GAS CYLINDERS / GAS CUTTING:-

We shall be allowed only Acetylene / Metal Cutting Gas cylinder in our premises for cutting purpose & issuing a permit for the same.
Cylinders should have protective valve cap if it is in use / when being transported / empty & spares kept in the shed.
Cylinders identification on the basis of the standard color code of GC Rules.
Use XXX approved cutting torch, Regulator & hoses for cutting set & must be inspecting frequently (Hoses: Red–Flammable gas & Blue –Oxygen)
Provide nRV and flashback arrester cylinders for to protect the cylinder from flashback & backfire.
Hosepipe and another accessory to be connected with proper clamps.
Acetylene or Liquid compressed Gas cylinder shall never be used in the horizontal position, as the liquid may be forced out through hose causing a Fire hazard/ explosion.
Use proper trolley for shifting/carrying cylinder, rolling and carrying on the shoulder to be avoided.
Compressed gas cylinder shall be stored in the upright position & secured with chain in a shed. Flammable & non-flammable keep separately.
Compressed gas cylinder shall be returned immediately to a suitable storage area after use. They shall not be permitted to lie around the work site
The only qualified/skilled worker should do the cutting work.
The gas cutting torch must be lighted by means of friction lighter.
The gas cylinder should be placed in locations where sparks or flames from
Leather hand gloves & goggle mandatory at the time of performing work.
If the cylinder is in use, cylinders valve-key must be placed on valve spindle.

25.0 OTHER WORKS:-

Material handling contractor should take utmost care of our employees, avoid exposure, skin contact & working in the chemical exposed area,

To minimize risk to employees and others,
Not creating new hazards at the site, for that, he should take maximum care,
Abate pollution.

26.0 PENALTIES:-

In case of damage to property due to lapses by the contractor, XXX Management has reserved the right of necessary actions.
A penalty of Rs. 10, 00,000 shall be levied for every fatal accident and Rs.2, 00,000 for every loss time injury occurring during the course of the execution of the said contract.
Penalties for the non-compliance of safety regulations will be levied as under: If any person found violating the safety rules he will be issued a warning, mentioning the name of workmen name of the contractor, dept. / location. Any workmen found violating 3 times will not be allowed to enter the premises/site in the future.
Hiding of disability/accident will result in a penalty of 25% of the contract value.
To threaten / bullying to XXX / other contractor employees said workmen will not be allowed to enter the premises/site in the future.

TYPE OF OFFENSE

PENAL CLAUSE

Not wearing helmets / safety shoes / welding goggles / shield / apron / safety goggles / hand gloves / non standard practices.

First Offence- Warning Note with a fine of KWD. 200/-

Second offense- Fine of KWD. 1000/- & action for termination of the job of concerned supervisor/contractor/ workmen.

Nonuse of full body harness / other life-saving safety gear / unguarded tools & machinery / Electrical gloves / Electrical safety shoes / No cordon off the area at the time throwing material from height / no use of safety net / unsafe working which may tend to fatal events / violating the permit conditions.

First Offence- Warning Note with a fine of KWD. 100/-

Second offense- Action for the concerned supervisor/workmen for termination of his job and a fine of KWD. 1000/-.

Contractor / Vendor / Their Employee’s Acknowledgement:

I have read, understood and agreed to abide by Environmental, Health And Safety Requirement and Do’s & Dont’s of XXX.

Name:

Signature:

Name of Company: Date:

Trainer’s Acknowledgement:

The above-named employee was trained to understand and abide by the Environmental Policy and Dos & Dont’s of XXX.

Name:

Signature:

Name of Company: Date:

Note: XXX representative will train Vendors & Contractors whereas Contractors & Vendors will be responsible to train their employees prior to arriving at XXX.

Contact XXX.

XXX,

Fire in

ACCIDENTAL SITUATIONS OTHER THAN FIRE:

1.PURPOSE:

2.SCOPE:

3.RESPONSIBILITY:

4. INSTRUCTIONS:

ENVIRONMENT, HEALTH, AND SAFETY INSTRUCTIONS WHILE OPERATING ETP/STP:

DATA COLLECTION METHODOLOGY:

REVIEW AND ANALYSIS

CONTROL METHODOLOGY:

ETP and STP functioning is controlled by the following methods –

5. OPERATIONAL CONTROL:

6. RECORD REF.:

1.PURPOSE:

2. SCOPE:

5. OPERATIONAL CONTROL PLAN :

Freq. Of Monitoring

Aspects And Impacts Analysis Register

HAZARDS AND RISKS ANALYSIS REGISTER

SIGNIFICANT ASPECTS AND IMPACTS ANALYSIS REGISTER

SIGNIFICANT HAZARDS AND RISKS ANALYSIS REGISTER

Targets and Objectives

Training Plan for the year xxx

Master List of waste

HSE INDUCTION TRAINING

INCIDENT REPORT AND INVESTIGATION

EHS Management Program

List of Safety Committee/CFT/Fire fighting team/First aid team

HOUSEKEEPING INSPECTION CHECKLIST

VISITORS SITE BRIEFING CHECKLIST

Sample Environment, Health, and Safety Policy

WEEKLY SAFETY REPORT

Risk Register

Opportunity Register

Noncompliance Notice

Acknowledgment:

Prepared by [HS Dept]:

TOOLS INSPECTION CHECKLIST

JOB HAZARD / SAFETY ANALYSIS

Instruments Calibration history chart

Calibration Schedule

Lessons Learnt log

Communication Plan

TRAINING NEEDS IDENTIFICATION

ON JOB TRAINING RECORD

TRAINING ATTENDANCE SHEET

SERVICING OF FIRE EXTINGUISHER

Document Matrix

Example of Report of Mock drill

Nonconforming Service Report (NSR)

List of Internal Auditor

NCR Status Log.

1.0 EMERGENCY

2.0 NATURE OF EMERGENCY

3.0 OBJECTIVES:

4.0 EMERGENCY MANAGEMENT & KEY PERSONS

5.0 ROLES & RESPONSIBILITIES:

6.0 Roles & Responsibilities for Safety Teams:

7.0 EMERGENCY CONTROL CENTRE

8.0 ASSEMBLY POINT

9.0 ALARM RAISING SYSTEM

10.0 EMERGENCY RESPONDING PROCEDURE

11.0 Communication System:

12.0 Action Plan For Various Emergencies.

A) Fire

B) Major Spillage of flammable/ hazardous oils

C) Electric Shock

D) Accidents – Factory (Major)

E) Accidents-Transport

F) Personal confinement

G) Natural calamities Such as storm, earthquakes, etc.

H) Structure collapse

I) Riots, Arson, Sabotaging (Inside the premises of the organization)

J) Riots, Arson, Sabotaging(Outside the premise)

K) LPG leakage

L) Tank Dyke Fire

M) Electrical Fire

N) Office Fire

O) Person on Flames

P) Food/Water Poisoning