1.PURPOSE: To minimize the use of water

2.SCOPE: This WI is applicable to the whole plant

 3. RESPONSIBILITY: Departmental HOD’s

4.INSTRUCTIONS:

1. Use of water should be monitored by using water meter at appropriate places
2. Wherever possible, posters such as Save water, Don’t Waste Water, etc to be displayed
3. Damaged pipes, taps, coolers should be replaced immediately
4. Leakages, spillages should be avoided
5. Periodic preventive maintenance should be done
6. In operational processes wherever possible water should be recycled
7. Water from STP, ETP should be used for gardening purpose

5.RELATED RECORDS: Water measurement records

1.PURPOSE: To minimize health risks by controlling  the heat generation

2.SCOPE: This WI is applicable to Production, QA, Tool Room, and Housekeeping

3. RESPONSIBILITY: Departmental HOD’s

4. INSTRUCTIONS:

1. Ensure that all operators working under the heat generating area are using the mask
2. Monitoring of heat generation to be done periodically
3. Where possible, the heat extraction system should be installed
4. Periodic preventive maintenance should be done
5. Operators working under heat generating area should be monitored for health
6. Ensure that proper blowers/fans are in place
7. Adequate clothing to be provided to the operators

5. RELATED RECORDS: Temperature monitoring record

1, PURPOSE: To minimize health risks by controlling dust, fumes generation

2. SCOPE: This is applicable to Production, QA, Tool Room, and Housekeeping

3. RESPONSIBILITY:       Departmental HOD’s

4. INSTRUCTIONS:

1. Ensure that all operators working under dust/fumes generating area are using the mask
2. Monitoring of dust/fumes generation to be done periodically
3. Where possible, dust/fume extraction system should be installed
4. Periodic preventive maintenance should be done
5. Operators working under dust/fumes generating area should be monitored for health

 5. RELATED RECORDS:     Monitoring Records

1.PURPOSE: To control the generation of noise

2. SCOPE: This work instruction is applicable to all departments

3.0 RESPONSIBILITY:  Departmental HOD

4. INSTRUCTIONS:

1. Conduct a survey to know noise generating areas/machines/ Operations.
2. Analyze Survey report and prepare an action plan to reduce noise level wherever possible.
3. Take necessary measures as per the action plan to reduce the noise level.
4. Review the action plan for the effectiveness of the actions taken.
5. Controlling the noise at the source, through a process of elimination or engineering measures, can be done in a variety of ways and is often easier in the long term than a personal protective equipment program.  Rethinking how a task can be done can greatly reduce the amount of noise it generates.  For example, bending a strip of metal using a hammer generates a great deal of noise; changing techniques to bending it with a vice and pair of pliers is a much quieter alternative.
6. Some effective and practical methods for reducing the amount of noise employees are exposed to include:
   • installing springs and rubber strips to reducing the amount of vibration and resonance of the equipment;
   • enclosing noisy equipment with noise absorbing/reflecting material;
   • moving the source of noise away from where people work; and
   • purchasing quieter equipment.
   • Additionally, well-serviced equipment is often quieter, so ensuring that equipment is in good working order will reduce noise exposure.
7. Administration controls, while not as good as eliminating noise at the source, are also effective ways of reducing noise exposure. They include:
   • training;
   • signage;
   • limiting duration of exposure via work rotations; and
   • having ‘no-go’ areas.
8. Personal protective equipment can be used if all other controls do not reduce the noise levels to an acceptable level. The appropriate level of hearing protection to be used must correspond with the level of noise exposure.

5.RELATED RECORDS:

Noise monitoring records

1. PURPOSE:

To identify, storage, handling, segregation, and disposal methods of all types of waste.

2. SCOPE:

This work instruction is applicable to non-hazardous wastes generated at all process, activities, and services at XXX

3. RESPONSIBILITY:

HOD HRD / ADMIN will ensure that contractors and scrap vendors practice these work instructions.

4. INSTRUCTIONS:

1. Wastes generated from different operations are stored either in plastic drums, gunny bags or any other identified bins at the waste generation points.
2. The waste collected at various points as described above are shifted to scrap yard / identified the place, either manually or with the help of trolley/forklift truck.
3. Ensure that there is no spillage of scrap/waste during collecting and shifting of scrap/waste to the scrap yard.
4. The waste/scrap generated at various points, method of storage, handling and disposal along with personnel responsible are as detailed below:

5. Concerned department in charges will ensure on a daily basis there is no mix up of scrap/waste during collection & storage. In case of such mix-up, he will arrange for segregation. He also should ensure that while handling any type of scrap there should not be any spillover on the ground.

5.  INSTRUCTION FOR SUPERVISION OF SCRAP LOADING:

a) Arrange to record the weight of the empty truck.
b) Allow the truck to scrap area and supervise the loading of the scrap material
c) Ensure that no other scrap material other than the scrap is loaded on to the truck.
d) Record all relevant details of scrap & inform accordingly to Accounts Dept.
e) While loading the scrap, contractual personnel should take safety measures such as – should wear hand gloves.

6. OPERATIONAL CONTROL: 

6. RECORD REF.: Report / Invoice on waste/scrap sold

1.PURPOSE:

To instruct visitors for care to be taken for Environment, Health & Safety.

2.SCOPE:

This Work Instruction is applicable for all visitors entering the XXX premises.

3. RESPONSIBILITY:

HOD Safety

4. INSTRUCTIONS:

5. HRD/Safety person will inform security to provide PPEs.
6. Security informs the concerned HOD /Employee regarding the visitor.
7. If a visitor wants to enter in the production area, will use Safety shoes, safety goggles, mask wherever required.
8. If the visitor wants to enter any other restricted area like welding, forging area, D.G. room, etc. take required PPE from concerned Dept.head.
9. Nobody shall allow smoking inside company premises.
10. Visitors will return back the PPE to concerned Dept Head while leaving the factory.

5. OPERATIONAL CONTROL PLAN:

1. PURPOSE: To prepare and submit applicable consent as per regulatory requirements.

2. SCOPE: plant operation

3. RESPONSIBILITY: HOD Admin / Safety manager EHS

4. PERFORMANCE CRITERIA: Records of regulatory compliance.

5. PROCEDURE:

6. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In case of any deviation in the above activity, Sr.Officer Admin shall initiate appropriate corrective and preventive action.

7. RELATED DOCUMENTS:

• Register of applicable legal and other requirements.
• Factory license.
• Accidents register.
• Building stability certificate.
• Hoists, lifts, and tackle reports.

8. RELATED RECORDS:

1.PURPOSE:

To instruct & care to be taken for controlling excessive consumption of stationary.

2.SCOPE:

This work instruction is applicable to all employees who are involved in documentation.

3.RESPONSIBILITY:

HOD Admin is responsible for ensuring that the consumption of stationery is in the limit.

4. INSTRUCTIONS:

Following are the sources for consumption/wastage of stationery.

• Unwanted Xeroxing.
• Unnecessary printouts.
• Use of fresh paper for rough printing.
• Excessive procurement of printed stationery.

4.1 Instructions For Control and Monitoring of Consumption of Stationary.

• Create awareness in the employee through signboards.
• Ensure e-mail used for internal communication.
• Ensure both sides of paper used for rough printing.
• Issue soft copies only of procedures, manuals wherever possible.
• Monitor consumption of stationery by monthly stationary issue record and take necessary action if found excessive.

5. OPERATIONAL CONTROL PLAN:

• RECORD REF.: Monthly stationary consumption record.

1. PURPOSE: – To monitor security activity.

2. SCOPE: – All factory premises.

3. RESPONSIBILITY: – HOD HRD / Assistant manager HRD

4. ACTIVITY: –

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION

In case of any deviation in the above activity, HOD Admin shall initiate appropriate corrective and preventive action.

6. RELATED DOCUMENT

• Daily shift report
• Fire extinguisher servicing record
• Visitors gate entry register
• Material inward and outward register

1. PURPOSE: –

a) To ensure effective control over the handling and use of pesticides in canteen / other areas.
b) To define guidelines for the safe handling of pesticides.
2. SCOPE: – Canteen / other areas.
3. RESPONSIBILITY: – HOD Admin / Canteen contractor

4. ACTIVITY: –

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION

In case of any deviation in the above activity, Sr.Officer Admin shall initiate appropriate corrective and preventive action.