OCP for Control and Monitoring of Stationary Consumption

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1.PURPOSE:

To instruct & care to be taken for controlling excessive consumption of stationary.

2.SCOPE:

This work instruction is applicable to all employees who are involved in documentation.

3.RESPONSIBILITY:

HOD Admin is responsible for ensuring that the consumption of stationery is in the limit.

4. INSTRUCTIONS:

Following are the sources for consumption/wastage of stationery.

  • Unwanted Xeroxing.
  • Unnecessary printouts.
  • Use of fresh paper for rough printing.
  • Excessive procurement of printed stationery.

4.1 Instructions For Control and Monitoring of Consumption of Stationary.

  • Create awareness in the employee through signboards.
  • Ensure e-mail used for internal communication.
  • Ensure both sides of paper used for rough printing.
  • Issue soft copies only of procedures, manuals wherever possible.
  • Monitor consumption of stationery by monthly stationary issue record and take necessary action if found excessive.

5. OPERATIONAL CONTROL PLAN:

Sr.NoThe parameter to be MonitoredSpec.Freq. of MonitoringMethod of monitoringResp.Record
1Consumption of stationary.Rims of  A4  size paperMonthlyMonthly consumption record.ADMIN.Monthly consumption record.
  • RECORD REF.: Monthly stationary consumption record.

Published by Pretesh Biswas

Pretesh Biswas has wealth of qualifications and experience in providing results-oriented solutions for your system development, training or auditing needs. He has helped dozens of organizations in implementing effective management systems to a number of standards. He provide a unique blend of specialized knowledge, experience, tools and interactive skills to help you develop systems that not only get certified, but also contribute to the bottom line. He has taught literally hundreds of students over the past 5 years. He has experience in training at hundreds of organizations in several industry sectors. His training is unique in that which can be customized as to your management system and activities and deliver them at your facility. This greatly accelerates the learning curve and application of the knowledge acquired. He is now ex-Certification body lead auditor now working as consultancy auditor. He has performed hundreds of audits in several industry sectors. As consultancy auditor, he not just report findings, but provide value-added service in recommending appropriate solutions. Experience Consultancy: He has helped over 100 clients in a wide variety of industries achieve ISO 9001,14001,27001,20000, OHSAS 18001 and TS 16949 certification. Industries include automotive, metal stamping and screw machine, fabrication, machining, assembly, Forging electrostatic and chrome plating, heat-treating, coatings, glass, plastic and rubber products, electrical and electronic equipment, assemblies & components, batteries, computer hardware and software, printing, placement and Security help, warehousing and distribution, repair facilities, consumer credit counseling agencies, banks, call centers, etc. Training: He has delivered public and on-site quality management training to over 1000 students. Courses include ISO/TS -RAB approved Lead Auditor, Internal Auditing, Implementation, Documentation, as well as customized ISO/TS courses, PPAP, FMEA, APQP and Control Plans. Auditing: He has conducted over 100 third party registration and surveillance audits and dozens of gap, internal and pre-assessment audits to ISO/QS/TS Standards, in the manufacturing and service sectors. Other services: He has provided business planning, restructuring, asset management, systems and process streamlining services to a variety of manufacturing and service clients such as printing, plastics, automotive, transportation and custom brokerage, warehousing and distribution, electrical and electronics, trading, equipment leasing, etc. Education & professional certification: Pretesh Biswas has held IRCA certified Lead Auditor for ISO 9001,14001 and 27001. He holds a Bachelor of Engineering degree in Mechanical Engineering and is a MBA in Systems and Marketing. Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care. He is also certified in Six Sigma Black belt .

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