The purpose is to establish an authorized method for controlling mobile computing and storage devices that contain or access information resources at the XXX.
XXX employees, consultants, vendors, contractors, students, and others who use mobile computing and storage devices on the network at the XXX.
With advances in computer technology, mobile computing and storage devices have become useful tools to meet the business needs at the XXX. These devices are especially susceptible to loss, theft, hacking, and the distribution of malicious software because they are easily portable and can be used anywhere. As mobile computing becomes more widely used, it is necessary to address security to protect information resources at the XXX.
3.1 General Policy
It is the policy of the XXX that mobile computing and storage devices containing or accessing the information resources at the XXX must be approved prior to connecting to the information systems at the XXX. This pertains to all devices connecting to the network at the XXX, regardless of ownership.
Mobile computing and storage devices include, but are not limited to: laptop computers, personal digital assistants (PDAs), plug-ins, Universal Serial Bus (USB) port devices, Compact Discs (CDs), Digital Versatile Discs (DVDs), flash drives, modems, handheld wireless devices, wireless networking cards, and any other existing or future mobile computing or storage device, either personally owned or owned, that may connect to or access the information systems at the XXX. A risk analysis for each new media type shall be conducted and documented prior to its use or connection to the network at the XXX unless the media type has already been approved by the Desktop Standards Committee. The Desktop Standards Committee will maintain a list of approved mobile computing and storage devices.
Mobile computing and storage devices are easily lost or stolen, presenting a high risk for unauthorized access and introduction of malicious software to the network at the XXX. These risks must be mitigated to acceptable levels.
Portable computing devices and portable electronic storage media that contain confidential, personal, or sensitive XXX information must use encryption or equally strong measures to protect the data while it is being stored.
Unless written approval has been obtained from the Data Resource Manager and Chief Information Security Officer, databases or portions thereof, which reside on the network at the XXX, shall not be downloaded to mobile computing or storage devices.
To report lost or stolen mobile computing and storage devices, call the Enterprise Help Desk. For further procedures on lost or stolen handheld wireless devices, please see the Procedures section.
The XXX’s Committee shall approve all new mobile computing and storage devices that may connect to information systems at the XXX.
Any non-departmental owned device that may connect to the XXX’s network must first be approved by technical personnel such as those from the XXX Desktop Support. Refer to the Mobile Media Standards for detailed information.
3.3 Roles & Responsibilities
Users of mobile computing and storage devices must diligently protect such devices from loss of equipment and disclosure of private information belonging to or maintained by the XXX. Before connecting a mobile computing or storage device to the network at XXX, users must ensure it is on the list of approved devices issued by the ISD.
The Enterprise Help Desk must be notified immediately upon detection of a security incident, especially when a mobile device may have been lost or stolen.
The Infosec Team is responsible for the mobile device policy at the XXX and shall conduct a risk analysis to document safeguards for each media type to be used on the network or on equipment owned by the XXX.
The Information Systems Division (ISD) is responsible for developing procedures for implementing this policy. The Desktop Standards Committee will maintain a list of approved mobile computing and storage devices and will make the list available on the intranet.
4. Policy Compliance
4.1 Compliance Measurement
The IT team will verify compliance to this policy through various methods, including but not limited to, periodic walk-through, video monitoring, business tool reports, internal and external audits, and feedback to the policy owner.
Any exception to the policy must be approved by the IT team in advance.
An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.