ISO 9001:2015 Clause 8.5.4 Preservation

ISO 9001:2015 Requirements

The organization shall preserve the outputs during production and service provision, to the extent necessary to ensure conformity to requirements.
NOTE Preservation can include identification, handling, contamination control, packaging, storage, transmission or transportation, and protection.

1) The organization shall preserve the outputs during production and service provision, to the extent necessary to ensure conformity to requirements.

During any time of their life cycle, the product is a raw material, work-in-progress item or finished products, which run the risk of being lost, damaged, stolen or misused, and becomes unsuitable to use over time, or it may be perishable. To prevent products from becoming unsuitable for use, adequate controls should be applied in terms of procedures being followed and the environment required for such products. This could include using identification, status and traceability, tracking shelf life of perishable items, management of hazardous material, Methods such as FIFO and control on the environment like temperature or humidity, etc. These controls should be included in your operation processes through your product project/quality plans, standard operating procedures, work instructions, etc. A simple example could be, builders need to ensure the preservation of materials delivered to the site. This can be done by storing material in a locked compound and protected from the weather. This would also extend to installed products, such as glass, which may have a protective coating to protect against scratches or floor protection used to protect installed flooring (e.g. carpet or floorboards). While in a software company, this could be backing up the various systems in use, including those with customer data, and testing the restoration of backups to ensure that data is available and not lost during a disaster scenario. To preserve the outputs during production and service provision, organizations need to implement a range of measures and controls to ensure that products or services maintain their quality and conformity to requirements. Here are steps and strategies to help organizations effectively preserve outputs:

1. Establish Clear Procedures: Develop documented procedures that specify how preservation activities will be carried out. Ensure that these procedures are accessible to relevant personnel.
2. Environmental Control: If applicable, maintain control over environmental conditions such as temperature, humidity, and cleanliness to prevent adverse effects on products or services.
3. Packaging and Labeling: Use appropriate packaging materials that protect products from physical damage, contamination, or deterioration. Label packages with relevant information such as part numbers, lot numbers, and handling instructions.
4. Contamination Prevention: Implement measures to prevent contamination, including the use of clean and sanitized equipment, hygiene practices, and maintaining a clean working environment.
5. Storage and Handling: Properly store and handle products or service components to avoid damage or deterioration. This includes using suitable racks, shelves, bins, or storage containers.
6. Inventory Management: Manage inventory levels effectively to avoid overproduction and ensure products or services remain current. Rotate stock to minimize the risk of using older or obsolete items.
7. Traceability: Maintain traceability of products or services by documenting their origins, including the sources of materials and components used.
8. Monitoring and Measurement: Implement monitoring and measurement activities at critical stages to verify conformity to requirements. This may involve inspections, tests, and quality checks.
9. Protection from Physical Damage: Protect products or services from physical damage during transportation, handling, and storage. Use appropriate handling equipment and ensure proper stacking and placement.
10. Records and Documentation: Maintain detailed records of preservation activities, including environmental conditions, inspections, tests, and any corrective actions taken to address non-conformities.
11. Training and Awareness: Train employees on the importance of preservation measures and ensure they are aware of relevant procedures and responsibilities.
12. Continuous Improvement: Regularly review and evaluate the effectiveness of preservation practices. Identify areas for improvement and make necessary adjustments to enhance quality and conformity.
13. Supplier and Subcontractor Control: If external providers are involved in the process, ensure that they adhere to the same preservation standards and requirements.
14. Quality Control and Inspection: Conduct regular quality control checks and inspections to identify and address any potential issues before they affect the final product or service.
15. Corrective Actions: Promptly address any non-conformities or issues related to preservation. Implement corrective actions to prevent recurrences.

By following these strategies and measures, organizations can effectively preserve outputs during production and service provision, maintain product or service quality, meet customer requirements, and reduce the risk of non-conformities or quality issues.

2) Preservation can include identification, handling, contamination control, packaging, storage, transmission or transportation, and protection.

1) Identification– One essential aspect of preservation during production and service provision is the identification of outputs. Identifying outputs effectively is crucial for maintaining product or service quality, traceability, and conformity to requirements. Here’s how organizations can ensure the identification of outputs:

1. Use clear and standardized labeling or marking techniques to identify each output. This may include unique identifiers, serial numbers, lot numbers, or other relevant information.
2. Maintain accurate and up-to-date records that specify the identification details of each output. This documentation should be easily accessible and include key information such as product specifications, customer requirements, and associated data.
3. Implement quality control checks at various stages of production or service provision to verify that each output is correctly identified and conforms to established standards.
4. Establish traceability systems that enable tracking the production or service process from start to finish. This ensures that each output can be traced back to its source, including materials and components used.
5. Conduct visual inspections to confirm that identification markings are clear, legible, and properly applied to each output.
6. In more complex or automated processes, consider using barcode or RFID (Radio-Frequency Identification) systems to streamline the identification and tracking of outputs.
7. Ensure that employees involved in production or service provision are trained and aware of the importance of correct identification practices.
8. Manage documents related to output identification in accordance with the organization’s document control procedures to prevent errors and inconsistencies.

By effectively identifying outputs throughout the production and service provision process, organizations can maintain product or service quality, enhance traceability, reduce the risk of errors, and ensure conformity to customer requirements and relevant standards.

2) Handling- Handling of outputs during production and service provision is a critical aspect of preservation. Proper handling procedures are essential to prevent physical damage, contamination, or other factors that could compromise the quality, safety, or conformity of the products or services. Here’s how organizations can ensure the effective handling of outputs:

1. Ensure that personnel involved in handling outputs are adequately trained and competent in their roles. Training should cover proper handling techniques, safety measures, and awareness of potential risks.
2. Establish and communicate clear guidelines for the safe handling of outputs. This includes techniques for lifting, moving, and positioning products or components without causing damage or injury.
3. Provide employees with appropriate handling equipment and tools, such as lifting devices, pallet jacks, or protective gear, to facilitate safe and efficient handling.
4. Integrate quality control checks and inspections into the handling process. Ensure that outputs are examined for damage, defects, or discrepancies at various stages of handling.
5. If applicable, ensure that outputs are adequately packaged to protect them from physical damage, dust, moisture, or other potential hazards during handling and transportation.
6. Implement measures to prevent contamination during handling. This may include maintaining cleanliness in handling areas and using protective coverings for sensitive components.
7. Communicate handling instructions clearly through labels, markings, or documentation. Employees should be aware of any specific requirements for different types of outputs.
8. Teach employees how to stack and store outputs correctly to prevent damage, distortion, or collapse of materials or products. Ensure that storage areas are organized and suitable for the purpose.
9. Maintain environmental conditions, such as temperature and humidity, within specified ranges when handling sensitive outputs, particularly in industries where environmental factors can affect product quality.
10. Encourage employees to report any instances of damage, defects, or non-conformities observed during handling. Ensure that procedures are in place for addressing and documenting such incidents.
11. Train employees on how to respond to emergency situations, such as spills, accidents, or equipment malfunctions, that may occur during handling.
12. Continuously assess and improve handling procedures based on feedback, lessons learned, and incident reports. Seek ways to enhance safety and efficiency.

By implementing these measures, organizations can effectively handle outputs during production and service provision, reducing the risk of damage, ensuring conformity to requirements, and maintaining product or service quality.

3) Contamination control– Contamination control is a systematic process designed to prevent the introduction of contaminants into a product, process, or environment. The specific steps in contamination control can vary depending on the industry and context, but here are some common steps that organizations often follow:

1. Identify potential sources of contamination, which can include raw materials, equipment, personnel, and the environment. Assess the types of contaminants that could be introduced, such as physical particles, chemical substances, or biological agents.
2. Conduct a risk assessment to prioritize and evaluate potential contamination risks. Determine the severity and likelihood of contamination events and their potential impact on product quality or safety.
3. Define contamination control standards and requirements based on the risk assessment and industry regulations. Specify acceptable contamination levels or limits for different types of contaminants.
4. Implement engineering controls to minimize contamination risks, such as:
   • Designing equipment with sanitary features.
   • Using closed systems to prevent exposure to the environment.
   • Installing air filtration systems to control airborne contaminants.
5. Develop and implement standard operating procedures (SOPs) that detail contamination control measures. Train employees on contamination prevention practices and proper hygiene.
6. Establish cleaning and sanitization protocols for equipment, workspaces, and tools. Use cleaning agents and disinfectants appropriate for the specific contaminants and surfaces.
7. Implement environmental monitoring programs to regularly assess contamination levels in the production or service environment. Use methods like swab testing, air sampling, and surface testing to detect and address contamination.
8. Verify the quality and cleanliness of incoming raw materials and ingredients. Inspect and quarantine materials that do not meet contamination control standards.
9. Enforce strict hygiene practices for employees, including handwashing, wearing appropriate protective clothing, and following cleanroom protocols if applicable.
10. Implement proper waste disposal procedures to prevent the release of contaminants into the environment. Segregate, label, and dispose of waste materials according to regulatory guidelines.
11. Conduct regular internal audits and inspections to ensure compliance with contamination control measures. Prepare for external audits by regulatory authorities or certification bodies.
12. Maintain detailed records of contamination control activities, including cleaning logs, monitoring results, and corrective actions taken.
13. Establish a culture of continuous improvement, where lessons learned from contamination incidents or near misses are used to update and enhance contamination control practices.
14. Develop contingency plans for handling contamination incidents or emergencies. Ensure employees are trained in responding to and containing contamination events.
15. Validate the effectiveness of contamination control measures through testing and verification processes. Ensure that contamination control procedures remain effective over time.
16. Maintain clear communication channels within the organization to report and address contamination concerns promptly.

These steps may need to be adapted and customized to fit the specific needs and requirements of different industries and organizations. Contamination control is an ongoing process that requires vigilance, monitoring, and continuous improvement to maintain product quality and safety.

4) Packaging– Packaging of outputs during production and service provision involves a series of steps to ensure that products or services are appropriately protected, labeled, and prepared for distribution or use. The specific steps can vary depending on the industry and the nature of the products or services, but here are some common steps in the packaging process:

1. Determine the type of packaging materials (e.g., boxes, bags, containers, labels, wraps) suitable for the specific product or service. Consider factors like product size, weight, fragility, and storage requirements.
2. Choose the appropriate packaging method, such as manual packaging, automated packaging, or a combination of both, based on production volume and efficiency considerations.
3. Ensure that the packaging materials meet quality standards and are free from defects or contamination. Conduct quality checks on incoming packaging materials.
4. Design and print labels or packaging inserts that contain essential information such as product name, description, ingredients, instructions for use, safety warnings, barcodes, and branding elements.
5. Prepare the packaging components, including boxes, bags, or containers. Assemble them, if necessary, and ensure they are clean and in proper condition.
6. Carefully place the product or service into the packaging, ensuring that it is positioned securely and that any required protective measures (e.g., cushioning, dividers) are in place.
7. Seal the packaging using appropriate methods, such as adhesive tape, heat sealing, or mechanical fasteners. Ensure a secure and tamper-evident closure.
8. Conduct quality checks on the packaged products or services to verify that they meet quality standards and that the packaging is intact and correctly labeled.
9. If applicable, label or mark packaging with batch or lot numbers for traceability and recall purposes.
10. Prepare packing documentation, including packing lists, invoices, and shipping labels, as needed for distribution or delivery.
11. Store packaged products or services in a controlled environment that meets specific storage requirements (e.g., temperature, humidity) to maintain product integrity.
12. If products or services are transported in bulk, arrange them on pallets for ease of handling, storage, and transportation. Secure the pallets with shrink wrap or strapping.
13. : Coordinate the shipping or distribution of packaged products or services, ensuring that they are properly loaded onto transport vehicles and that shipping labels are visible.
14. For temperature-sensitive products, ensure that the cold chain (temperature-controlled supply chain) is maintained throughout transportation and storage.
15. Maintain detailed records of the packaging process, including quality checks, batch/lot information, and shipping documentation. This documentation is important for traceability and quality control.
16. Implement sustainable packaging practices, such as recycling or eco-friendly materials, to minimize the environmental impact of packaging.
17. Collect feedback on packaging performance and make necessary improvements to enhance packaging quality and efficiency.
18. Ensure that packaging complies with relevant regulatory requirements, especially in industries with strict packaging regulations, such as food, pharmaceuticals, and hazardous materials.

These steps should be tailored to the specific needs and requirements of your industry and products or services. Effective packaging is crucial not only for preserving the quality and safety of outputs but also for meeting customer expectations and regulatory standards.

5) Storage– Storing outputs during production and service provision is a crucial aspect of efficient operations and ensuring product or service quality. The specific methods and systems for storing outputs may vary depending on the nature of the organization, its industry, and regulatory requirements. Here are some common approaches and best practices:

1. Maintain an organized inventory system to store finished products or service outputs. Use labeling and tracking systems to easily identify items.
2. If you produce physical goods, consider renting or owning warehouses to store finished products. Implement shelving and storage systems for efficient space utilization.
3. For digital outputs or service-related data, use secure digital storage solutions such as cloud storage, databases, or content management systems.
4. Implement quality control checkpoints during production or service provision to ensure that only acceptable outputs are stored. Reject or rework any substandard items.
5. Depending on the nature of your outputs (e.g., perishable goods), maintain suitable environmental conditions in your storage facilities, including temperature and humidity control.
6. Implement security measures to protect stored outputs from theft, damage, or unauthorized access. This may include surveillance, access controls, and alarm systems.
7. Maintain detailed records of stored outputs, including date of production, batch numbers, or serial numbers. This helps with traceability and recall in case of issues.
8. Establish inventory management practices such as FIFO or LIFO to ensure that older stock is used or sold before newer stock to prevent spoilage or obsolescence.
9. Regularly inspect and rotate stock to prevent items from deteriorating or becoming obsolete.
10. Conduct periodic audits of your storage facilities and inventory to ensure accuracy and compliance with organizational policies.
11. If your organization operates in a regulated industry (e.g., food, pharmaceuticals), ensure compliance with storage and record-keeping regulations.
12. Identify potential risks to stored outputs (e.g., natural disasters, fire) and implement risk mitigation measures such as backup storage facilities or insurance coverage.
13. If you rely on external suppliers for components or materials, work closely with them to ensure timely and efficient delivery of inputs to maintain your production or service provision.
14. Continuously monitor storage capacity and plan for expansion as needed to accommodate growing production or service volumes.
15. Ensure that employees responsible for handling and managing stored outputs are trained in proper storage practices and safety measures.

Remember that the specific storage methods and strategies will depend on the unique requirements of your organization and the nature of your products or services. Regularly review and update your storage processes to optimize efficiency and adapt to changing business needs.

6) Transmission or transportation– Preservation extends beyond storage and can also encompass the transmission or transportation of products. Ensuring the integrity and quality of products during transit is crucial, especially when dealing with perishable goods, fragile items, or products sensitive to environmental conditions. Here are some considerations for preserving products during transmission or transportation:

1. Packaging: Use appropriate packaging materials that provide protection against physical damage, moisture, temperature fluctuations, and other potential hazards during transit.
2. Temperature Control: For temperature-sensitive products (e.g., food, pharmaceuticals), employ refrigerated or climate-controlled transportation to maintain the desired temperature range.
3. Shock and Vibration Control: Implement measures to minimize shocks and vibrations during transportation, especially for delicate or fragile items. This may include cushioning materials or shock-absorbing packaging.
4. Security: Ensure the security of the products during transportation to prevent theft or tampering. This may involve using tamper-evident seals and secure transport methods.
5. Transportation Planning: Plan transportation routes and schedules to minimize transit times and reduce the risk of delays that could affect product quality or shelf life.
6. Quality Checks: Conduct quality checks before and after transportation to identify any damage or issues that may have occurred during transit.
7. Tracking and Monitoring: Use tracking and monitoring systems to keep real-time tabs on the location and condition of products during transportation. This allows for quick intervention if any problems arise.
8. Documentation: Maintain accurate documentation related to transportation, including bills of lading, packing lists, and any required permits or certifications.
9. Compliance with Regulations: Ensure compliance with regulations and standards relevant to the transportation of your specific products. This includes adherence to safety, environmental, and customs regulations.
10. Emergency Plans: Develop contingency plans for unexpected events such as accidents, natural disasters, or transportation delays to minimize the impact on product integrity.
11. Supplier Collaboration: Collaborate closely with transportation providers to communicate your specific requirements and expectations, and establish clear lines of communication in case of issues.
12. Training: Train personnel involved in the transportation process to handle products properly and respond to emergencies effectively.
13. Insurance: Consider appropriate insurance coverage to mitigate financial risks associated with potential transportation-related losses or damage.

Preservation during transportation is a critical link in the supply chain, and attention to these factors helps ensure that products reach their destination in the desired condition. The specific measures you need to take will depend on the nature of your products and the challenges associated with their transportation.

7) Protection: Protecting products from various forms of damage or deterioration is a key aspect of preservation, whether during storage, transportation, or any other stage in the product lifecycle. Here are some ways to protect products effectively:

1. Packaging: Choose appropriate packaging materials that provide a physical barrier to protect products from dust, moisture, contaminants, and physical damage. The packaging should be sturdy and designed to withstand the rigors of handling and transportation.
2. Sealing: Ensure that packaging is properly sealed to prevent air, moisture, or pests from infiltrating and causing damage to the products. Seal integrity is crucial for preserving product quality.
3. Anti-Tampering Measures: Implement tamper-evident packaging and security seals to deter tampering or unauthorized access to products.
4. Cushioning: Use cushioning materials, such as foam, bubble wrap, or air pillows, to protect fragile or delicate items from shock and vibration during handling and transit.
5. Climate Control: Maintain control over temperature and humidity levels when necessary to prevent damage caused by extreme environmental conditions. This is particularly important for sensitive products like electronics or perishable goods.
6. Racking and Shelving: Properly organize and store products on racks or shelves to prevent crushing, stacking, or contact with other items that could cause damage.
7. Handling Procedures: Train employees and handlers on proper product handling procedures to minimize the risk of dropping, mishandling, or other forms of physical damage.
8. Labeling: Clearly label products with handling instructions, especially if they are fragile, hazardous, or have specific storage requirements.
9. Pest Control: Implement pest control measures to prevent infestations that could damage products, especially in storage facilities.
10. Fire Protection: Install fire protection systems, such as sprinklers or fire extinguishers, in storage areas to safeguard products from fire damage.
11. Environmental Protection: Consider environmental protection measures to guard against pollution or chemical exposure that could harm products.
12. Corrosion Prevention: Use corrosion-resistant coatings, materials, or packaging for products that are susceptible to rust or corrosion.
13. Documentation: Maintain records and documentation related to the protection of products, including inspection reports and incident records.
14. Regular Inspections: Conduct regular inspections to identify and address potential threats to product integrity, such as leaks, pests, or damaged packaging.
15. Emergency Response: Develop and communicate emergency response plans to address unexpected events like natural disasters or accidents that may endanger product protection.

Protection of products is vital to maintain their quality, safety, and value. Depending on the nature of the products and the specific risks they face, you may need to tailor your protection measures accordingly. Regular monitoring, training, and continuous improvement in protection strategies are essential elements of a robust preservation program.

Documented Information Required

Though there is no mandatory requirement of Documented Information, the documents and records typically required as an evidence of implementation of these clause are as follows.

1. Preservation Plan or Procedure (Document):
   • An organization should have a documented preservation plan or procedure that outlines how product quality will be preserved during production, handling, storage, and transportation. This document should define the necessary preservation activities and responsibilities.
2. Product Specifications and Requirements (Document):
   • Document the specifications, standards, and requirements for the products or services to be preserved. This may include drawings, specifications, customer requirements, and any relevant industry standards.
3. Packaging and Handling Instructions (Document):
   • Include instructions on how products should be packaged, handled, and stored to prevent damage, contamination, or deterioration. These instructions may be part of the preservation plan or in separate documents.
4. Storage Conditions and Requirements (Document):
   • Describe the specific storage conditions, such as temperature and humidity requirements, for products that need special care. Ensure that these conditions are documented and communicated to relevant personnel.
5. Labeling and Identification (Document):
   • Define the labeling and identification requirements for products to ensure traceability and prevent mix-ups. This may include labeling conventions, product codes, or serialization.
6. Records of Preservation Activities (Records):
   • Maintain records of preservation activities performed during production, handling, storage, and transportation. These records demonstrate that preservation requirements have been met. Examples of records may include:
     • Inspection and testing records
     • Records of temperature and humidity monitoring (if applicable)
     • Records of packaging and labeling activities
     • Records of handling and storage conditions
7. Nonconformity Records (Records):
   • Keep records of any nonconformities or issues related to product preservation and their resolution. This includes records of corrective actions taken to address preservation-related problems.
8. Training Records (Records):
   • Document the training and competency records of personnel responsible for preservation activities. This ensures that employees are adequately trained to perform preservation tasks effectively.
9. Audit Records (Records):
   • Maintain records of internal audits or inspections related to product preservation. These records document compliance with the organization’s preservation processes and procedures.
10. Change Control Records (Records):
    • If changes are made to preservation methods, materials, or processes, document these changes and the rationale behind them. This helps ensure that changes do not compromise product preservation.

It’s important to note that the specific documents and records required may vary depending on the nature of the organization, its products or services, and the applicable regulatory or customer requirements. ISO 9001:2015 emphasizes the need for organizations to establish and maintain documented information that is relevant to the effectiveness of their quality management system, and this includes preservation-related documents and records.

Example of Procedure for Preservation during Manufacturing and Servicing

Objective: To ensure the preservation of products and components during manufacturing and servicing processes to maintain their quality and functionality.

Scope: This procedure applies to all personnel involved in manufacturing and servicing activities within the organization.

Responsibilities:

1. Production and Service Personnel:
   • Follow this preservation procedure rigorously.
   • Report any issues or deviations from the procedure to their supervisor.
2. Supervisors and Managers:
   • Monitor and ensure compliance with this procedure.
   • Investigate and address any reported issues promptly.

Procedure:

1. Handling and Storage:

a. Incoming Materials: – Inspect incoming materials for damage during transit. – Store materials in designated areas with appropriate labeling. – Maintain a first-in, first-out (FIFO) system for materials when applicable.

b. Work-in-Progress (WIP): – Ensure proper storage and segregation of WIP. – Protect WIP from environmental factors (e.g., dust, humidity) using covers or enclosures. – Label WIP clearly with identification and status information.

c. Finished Goods: – Inspect and test finished products for quality and functionality. – Store finished goods in a controlled environment, following specific storage conditions, if required. – Label finished goods with relevant information (e.g., date of manufacture, batch/serial numbers).

2. Contamination Control:

a. Work Areas: – Keep manufacturing and servicing areas clean and well-organized. – Prevent cross-contamination between different products or components. – Implement dust control measures as needed.

b. Personnel: – Employees must wear appropriate protective clothing, including gloves and masks if necessary. – Regularly train and remind personnel about good hygiene and cleanliness practices.

3. Packaging:

a. Component Packaging: – Use appropriate packaging materials (e.g., anti-static bags, bubble wrap) to protect sensitive components. – Seal packages securely to prevent damage during storage and transportation.

b. Finished Product Packaging: – Select suitable packaging materials (e.g., boxes, foam inserts) that provide adequate protection. – Ensure proper cushioning and padding to absorb shocks during handling and transportation.

4. Records and Documentation:

a. Product Information: – Maintain accurate records of product specifications, including handling and storage requirements. – Document inspection and testing results for incoming materials and finished products.

b. Non-Conformance: – Record and investigate any deviations from this preservation procedure. – Implement corrective actions to prevent recurrence.

5. Environmental Controls:

a. Temperature and Humidity: – Monitor and control environmental conditions as necessary to prevent product degradation. – Use climate-controlled storage when required.

b. Protection from Hazards: – Implement measures to protect products from hazards like fire, water damage, or chemical exposure.

6. Servicing and Maintenance:

a. Scheduled Maintenance: – Establish a regular maintenance schedule for servicing equipment and tools. – Ensure that servicing does not introduce contamination or damage to products.

b. Proper Tools and Equipment: – Use appropriate tools and equipment for servicing to avoid unintended damage to products.

7. Transportation:

a. Packaging for Transit: – Ensure products are securely packaged before shipping. – Use reliable carriers and freight services with a good track record for handling delicate items.

b. Handling Instructions: – Label packages with handling instructions and care symbols if necessary. – Train transportation personnel on the proper handling of sensitive products.

8. Inspection and Testing:

a. Incoming Inspection: – Inspect incoming materials and components for damage during transit. – Conduct inspections for compliance with specifications.

b. Outgoing Inspection: – Inspect finished products before shipping to ensure they meet quality and functionality standards.

9. Documentation Retention:

a. Record Retention: – Maintain records related to preservation activities for a specified period, as required by applicable regulations.

10. Continuous Improvement:

a. Feedback and Review: – Collect feedback from personnel involved in preservation activities. – Review and revise this procedure periodically to incorporate improvements.

11. Training and Awareness:

a. Training Programs: – Conduct training sessions for employees to ensure awareness of this preservation procedure. – Provide training to update personnel on any changes to the procedure.

12. Reporting Non-Conformance:

a. Non-Conformance Reporting: – Report any non-conformance or deviations from this procedure to the designated authority for investigation and corrective action.

13. Management Review:

a. Periodic Review: – Senior management shall review the effectiveness of this procedure periodically.

14. Legal and Regulatory Compliance:

a. Compliance: – Ensure compliance with relevant laws and regulations related to product preservation.

15. Emergency Response:

a. Emergency Procedures: – Develop and implement procedures to protect products in the event of emergencies (e.g., fire, natural disasters).

16. Records Retention:

a. Record Keeping: – Maintain records related to preservation activities for a specified period, as required by applicable regulations.

17. Documentation:

a. Document Control: – Ensure that this procedure is controlled, and the latest revision is accessible to all relevant personnel.

18. Auditing:

a. Internal Audits: – Conduct internal audits to verify compliance with this preservation procedure.

19. Review and Improvement:

a. Continuous Improvement: – Continuously monitor and review the effectiveness of this procedure and make necessary improvements.

20. Communication:

a. Communication: – Communicate any changes or updates to this procedure to all relevant personnel.

21. Training and Competence:

a. Training Programs: – Ensure personnel are trained and competent in implementing this preservation procedure.

22. Review and Approval:

a. Procedure Review: – This procedure shall be reviewed and approved by [Designated Authority] on a periodic basis.

23. Revision History:

a. Document Revision: – Maintain a revision history to track changes made to this procedure.