The following document templates (tool kits) are provided totally complimentary, free of charge to use as a starting point for Process of customer complaint Handling in IATF. As each business is different, additional documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new documents – Contact Us. We’re always looking for interesting new clients and projects.
1.0 Process Approach of the process of Customer Complaint Handling.


2.0 Turtle Diagram of of the process of Customer Complaint Handling.

3.0 Customer Complaint Register
Sr. No. | CUSTOMER | NATURE OF COMPLAINT | DATES | STATUS | |||
Complaint Receipt | Forwarded to CFT | Action Taken | Closed / Date | Open | |||
4 CORRECTIVE & PREVENTIVE ACTION ( 8-DISCIPLINE REPORT)
Part Name | Model | ||||||||||||||||||
Part No. | Supplier part No. | ||||||||||||||||||
Drg. Ref. | Drg. Modification status | ||||||||||||||||||
Date | Feedback form | ||||||||||||||||||
(1) PROBLEM AWARENESS | |||||||||||||||||||
Problem Scope | Problem Severity | Problem Source % Defect | |||||||||||||||||
New | Safety | ||||||||||||||||||
Regulatory | |||||||||||||||||||
Functioonal | |||||||||||||||||||
Existing | Aesthetic | ||||||||||||||||||
Reliability | |||||||||||||||||||
Reopened | |||||||||||||||||||
Others | |||||||||||||||||||
(2) PROBLEM DEFINITION | |||||||||||||||||||
(3) CONTAINMENT ACTION / SHORT TERM ACTION | |||||||||||||||||||
NO. | Immediate Action Taken | Completion | Responsible | Date | |||||||||||||||
(4) ROOT CAUSES (ttached root cause analysis Sheet -Fish Bone, Brainstorming,Pareto analysis,Why-Why analysis etc.) | |||||||||||||||||||
(5) CORRECTIVE ACTIONS | VERIFICATION | DATE | METHOD | RESULTS | |||||||||||||||
TARGET | EFFECTIVE | ||||||||||||||||||
(6) PREVENTION | (6) VERIFICATION | DATE | METHOD | RESULTS | |||||||||||||||
RESPONSIBILITY | TARGET | EFFECTIVE | |||||||||||||||||
(7) REVIEW -DOCUMENTS / SYSTEM(Attach copies of all revised documents) | |||||||||||||||||||
No. | QMS DOCUMENT | IF YES | RESPONSIBLE | PLANNED DATE | ACTUAL DATE | STATUS | |||||||||||||
1 | Control Plan | ||||||||||||||||||
2 | Process sheet | ||||||||||||||||||
3 | Drawing / Process flow diagram | ||||||||||||||||||
4 | PFMEA / DFMEA / PPAP | ||||||||||||||||||
5 | Process Map | ||||||||||||||||||
6 | Acceptance Standard | ||||||||||||||||||
7 | PM checklist | ||||||||||||||||||
8 | Work Instruction / Calibration Plan | ||||||||||||||||||
(8) PROBLEM CLOSURE & SIGN-OFF | |||||||||||||||||||
PROBLEM PROGRESS SUMMARY | CLOSURE SIGN-OFF | ||||||||||||||||||
S.No. | Phase | Start date | End date | Team Member | Area | Sign-off | |||||||||||||
1 | Problem Definition | ||||||||||||||||||
2 | Containment action | ||||||||||||||||||
3 | Root cause analysis | ||||||||||||||||||
4 | Corrective action | ||||||||||||||||||
5 | Solution confirmation | ||||||||||||||||||
6 | Closure | ||||||||||||||||||
MANAGEMENT VERIFICATION & CLOSURE | |||||||||||||||||||
Sign | |||||||||||||||||||
Date | |||||||||||||||||||
Name | |||||||||||||||||||
Head | Manufacturing Chief | Quality Chief | Design chief | management Represntative | Plant Head |