Example of documentation template for Production process in IATF

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1.0 Process Approach of Production process

2.0 Turtle Diagram of Production process

3.0 COMMUNICATION MATRIX

  Company Name
DEPT;AS ON DATE:
  S.NO.  DESCRIPTION OF COMMUNIQUE  MODE OF COMMUNICATION  RESPONSIBILITY  FREQUENCY  COMMUNICATION RECD. FROM  COMMUNICATED TO
       
       
       
       
       
       
       
       
       
       

4.0 Cost of Poor Quality

Details of Costs for calculating Cost of Poor Quality
Cost of Raw MaterialsCost of Press Strokes / Machining / WeldingCost of BOP Parts
Sl. #  DescriptionPrice  DescriptionCost per Stroke  Description  Price
1      
2      
3      
4      
5      
6      
7      
8      
9      
10      
11      
12      
13      
14      
15      
16      
17      
  18      
Note: The above indicated costs are for Cost of Poor Quality Calculation purposes only. These are not actual costs.
Approved By:

DAILY DATA COLLECTION SHEET FOR COST OF POOR QULAITY         

DATE :-
Rejection CostRework Cost
      S. NO.      PART NAME    Failure Process NAME    Raw Material Cost Rs./Nos.      Process Cost (Rs.)      Total Cost (Rs.)      Reject Qty   ( No.)  Rejection  Rework    Rework Qty   ( No.)  Rework      Remarks
  Cost Of Poor Quality (Rs)  Process Cost (Rs)  Cost Of Poor Quality (Rs)
            
            
            
            
            
            
            
            

5.0 Engineering Change Request

    Part Name :    Date:
  Part Number/Drg Number :  Deptt: Name ;-
  Request to Dept.Name 
  S.No.  Existing Dimensions/Part  Changes Required  Reasons of changes  Remark If any
     
     
     
     
     
     
     
     
     
     
  REQUESTED BY    APPROVED BY

6.0 Daily Production Report

      Date      Shift (A/B)      Machine No      Operator      Part No      OperationProductionTime Losses      Remarks
    Plan Qty    Ok Qty    Rework    RejectionManMachineMaterialMethodMeasurement
  Short  Absent  leave  B/Down  Setting  Internal  External  Total Trails  Fixture B/D  Samples  Decision
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
                      
Prepared By :
Approved By:

7.0 Disposal Note cum Rework Data

Deptt.:-    Period :-
S.No.Part NameProdRej Pcs.PPM (Rej.)Nature of Rej.Root causeAction PlanRework Pcs.PPM (Rew.)Nature of Rework.Root causeAction PlanRemarks
              
              
              
              
              
              
              
              
              
              
              
              
              
              
              
              
Prepared By       Verify By    Approved by (DGM)       Approved by ( Director )

8.0 Competence Matrix

DEPTT:
DOC.REF.DEPTT/COMPETENCE MATRIXDATE:
REVISION:00:Page :   1   of   1
Sr. No.Level of PersonnelEducational QualificationExperience RequiredSkill Required (If any)Remarks
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      

 9.0 Identification and Monitoring of Work Environment

PROCESS NAME :

NAME OF DEPT :                                                                               

 HEAD OF DEPT:

AS ON DATE: 
REVISION NO.:  

Monitoring Details
NameDateSign
   
   
   
   
  S. No.Environmental ParametersControlling Means (If any)Resp. Qty.Goods ConditionsRemarks
    Reqd.Avail.OKNot OK 
A.TEMPERATURE       
         
         
B.LIGHTING       
         
         
C.NOISE       
         
D.HUMIDITY       
         
E.PERSONAL PROTECTIVE EQUIPMENTS         
1.MASK       
2.HELMATE       
3.APREN       
4.GLOVES       
5.GOGGLE       
6.SHOES       
7.EAR PLUG       
8.SHIELD       
         
F.HOUSE KEEPING       
         

NOTE: IN CASE, ANY OF WORK ENVIRONMENT PARAMETER IS NOT SUITABLE TO MEET PERFORMNACE INDICATORS, MAKE ACTION PLANS WITH TARGET DATE AND RESPONSIBILITY

(HOD)                                                                                                    (UNIT HEAD)

10.0 Identification and Motoring of Work Environment

PROCESS NAME :

NAME OF DEPT :                                                                                 DEPT. HEAD:

AS ON DATE: 
REVISION NO.:  


Monitoring Details
NameDateSign
   
   
   
   
  S. No.Environmental ParametersControlling Means (If any)Resp. Qty.Goods ConditionsRemarks
    Reqd.Avail.OKNot OK 
A.TEMPERATURE       
         
         
B.LIGHTING       
         
         
C.NOISE       
         
D.HUMIDITY       
         
E.PERSONAL PROTECTIVE EQUIPMENTS         
1.MASK       
2.HELMATE       
3.APREN       
4.GLOVES       
5.GOGGLE       
6.SHOES       
7.EAR PLUG       
8.SHIELD       
         
F.HOUSE KEEPING       
         

NOTE: IN CASE, ANY OF WORK ENVIRONMENT PARAMETER IS NOT SUITABLE TO MEET PERFORMNACE INDICATORS, MAKE ACTION PLANS WITH TARGET DATE AND RESPONSIBILITY

(HOD)                                                                                                    (UNIT HEAD)

11.0 CONTINGENCY PLAN

Department      :

As On Date:    /     /   

  S.No.    Stage    Type of Contingency    Action Required    Responsibility  
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     

Note :   All contingencies like Utility Failures; Heavy Absenteeism, Key Machine Failures; Field Returns (Warranties); non-availability of raw materials / tools / consumables be considered.

(Signature)

12 Responsibility Matrix

DEPTT:              
DOC.REF.DEPTT/RESPONSIBILITY MATRIX  DATE:
`REVISION:00:Page :   1   of   1
S.NO.Name of PersonDesignationResponsibility
    
    
    
    
    
    
    
    
    
    
    
    

13.0 WI FOR REJECTED MATERIAL DISPOSAL

  1. Shop HOD to prepare weekly rejection & rework material disposal note and handover to quality HOD.
  2. Quality HOD will examine all shop rejection & get it signed from DGM manufacturing and Director.
  3. Same signed disposal note to be handed over to dedicated person at scrap yard. Ownership of quantity verification is with HOD quality.
  4. The dedicated person will physically check the rejected quantity by counting as mentioned in disposal note and put in defined scrap area under lock and Key.
  5. If any mismatch observed in quantity, informed to DGM manufacturing.
  6. Only locked area rejection to be scrapped as parts/Assys. This is responsibility of security supervisor

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