The following document templates (tool kits) are provided totally complimentary, free of charge to use as a starting point for Process of Supplier Selection, Evaluation and Monitoring in IATF. As each business is different, additional documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new documents – Contact Us. We’re always looking for interesting new clients and projects.
1.0 Process Approach of Process of Supplier Selection, Evaluation and Monitoring.
2.0 Turtle Diagram of Process of Supplier Selection, Evaluation and Monitoring.
3.0 Supplier Performance Rating
| MONTH: | ||||||||||||
| S.No | Supplier Name | Total Qty Supplied | Total Qty Received (QR) | Total Qty Accepted (QA) | Quality Rating QA/QRx100 | Delivery Rating DR=Quantity Received in a specific time/Quantity Scheduled | Line Disruption due supplier fault (OR1) | Customer Notification/ Disruption /Field Return (OR2) | Premium Freight Rating (OR3) | Other Rating OR= (OR1+OR2+OR3)x20 | Quality System Audit Rating (QS ) | Supplier Performance |
| Prepared By: Supplier Performance in % = (0.50QR+ 0.20 DR + 0.15 OR+ 0.15 QS ) | ||||||||||||
4.0 Supplier Assessment Form
5.0 Supplier Registration form
| Date: | ||||||||||||
| Company Name: | Address: | Supplier No: | ||||||||||
| Phone: | 1. Contact Person: | Cell # | ||||||||||
| Fax: | 2. Contact Person: | Cell # | ||||||||||
| Email: | 3. Contact Person: | Cell # | ||||||||||
| Note: Failure to send the enclosures (documents of proof) will be treated as non-compliance in that area. Type: Manufacturing Unit Trading Ownership: Proprietorship Private Limted Limited For Manufacturing Units: Competency Matrix of the Workforce: | ||||||||||||
| Total No of Employees | SSC (10th) | HSC (12th) | Diploma | Graduate | Post Graduate | Years of Experience | ||||||
| Education Base | ||||||||||||
| Section | Up To 5 | 5-10 | 10-15 | 15-20 | 20-25 | > 25 | ||||||
| Total | ||||||||||||
| Manufacturing Capacity Total Production Capacity: Shifts/Day: Day / Night / Both Manufacturing Facilities Available: (Attach Separate Sheet, if reqd. ) Financial Strength Turnover of the Company (In Lacs): Are there any Expansion Plans: (Attach Separate Sheet, if reqd. ) Quality System Do you have a Third Party Certified Quality Management System? Yes No If yes, which certification? ISO 9001:2015 IATF16949 : 2016 ISO14001:2015 (Please enclose a copy of your certificate)? If no, do you have plans for any of the Certifications ? Yes No (If yes, please enclose activity time-plan for Certification) Customer Dependency (Indicate following data for top 5 customers) | ||||||||||||
| Customer Name | Location | % Turnover | # of years associated with them | |||||||||
| SUPPLIER REGISTRATION FORM | Page 2 of 2 | |||||
| Environment & Safety The unit is registered under Factory Act? Yes No If yes, Reg. # List the applicable Legal Requirement/Standard/Code of Practices: Number of Prosecutions, if any: No. of Reportable Accidents / Fatalities: Major Minor Are you aware of all existing and impending legislation influencing your business with us. (Please Attach the list). Under which category, does your Products/Processing Activities fall under the preview of Pollution Control Boards? Red Green Please indicate your Source of Energy: Electricity/ Captive Generation / Both Inspection & Testing Facilities | ||||||
| Give details of all Inspection & Testing Facilities available: ( Equipment name, year of mfg, LC, range, supplier, cal frequency, calibrated from etc ) | ||||||
| Equipment Name | Least Count | Range | Supplier | Calibration Frequency | Calibration From (Internal / External) | |
| Company Rubber Stamp (Stamp below): Authorized Signatory: Designation: Date & Place: | ||||||
6.0 List of Approved Supplier
| S. No. | Name | Approved for Part No. / Description | Address | Contact Person | Phone No. | |
| Mobile No. | Landline No. | |||||
| Prepared By | Approved By | |||||
7.0 WORK INSTRUCTION FOR CALCULATING SUPPLIER RATING
1.0 PURPOSE:
To generate instructions for calculating supplier rating to improve the performance & to ensure Customer Satisfaction.
2.0 SCOPE:
Applicable to all raw material / job work suppliers.
QUALITY RATING (QR)-
- QR=QA/QRX100
- QA=Quantity Accepted
- QR=Quantity Received
- Qty accepted under deviation/ After Rework/ Rejected at Incoming
- Stage shall be treated as Rejection.
DELIVERY RATING (DR)-
- DR=QT/QSX100
- QT=Quantity Received In Specific Time
- QS=Quantity Scheduled
OTHER ISSUE RATING (OR)-
- OR= (OR1+OR2+OR3+QR4) X20
- OR1=Internal Line Disruption due To Supplier Fault
MARKS
- None during Period 2
- Once during Period 1
- More than Once During Period 0
OR2=Customer disruption/Field/Customer return due to supplier Fault
MARKS
- None during Period 1
- Once or More during Period 0
OR3 =Premium Fright Rating
MARKS
- None during Period 1
- Once During Period 0
OR4 = Stock updation on weekly Basis by supplier end
MARKS
- Stock update on weekly basis 1
- Stock not update on weekly basis 0
QUALITY SYSTEM RATING (QS)-
The score achieved by the supplier during the Quality System audit would get the 0.15 weightage.
SUPPLIER PERFORMANCE IN %= (0.50QR+0.20DR+0.15OR+0.15QS)
CATEGORIZATION OF SUPPLIER–
- SPR- ABOVE 90 – CATEGORY ‘’OUTSTANDING’’
- SPR-> 80 < 90 – CATEGORY ‘’EXCELLENT’’
- SPR-> 70 < 80 – CATEGORY ‘’GOOD’’
- SPR-> 60 < 70 – CATEGORY ‘’SATISFACTORY’’
- SPR- < 60 – CATEGORY ‘’UNSATISFACTORY’’
- If Supplier Is categorized as ‘’Satisfactory’’ Inform to supplier to Improve and closely Monitor the Vendor Performance.
- If Supplier Is Categorised as ‘’Unsatisfactory’’ Send Two Month Notice cum-Warning Letter
- to supplier and monitor the supplies.
- If after two months No Improvement are evident, Disqualify the same and delete from ‘’List of Approved Supplier’’
.
