Example of documentation template for Information Technology Process in IATF

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The following document templates (tool kits) are provided totally complimentary, free of charge to use as a starting point for Information Technology Process in IATF. As each business is different, additional documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. ​​If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new documents – Contact Us. We’re always looking for interesting new clients and projects.

1.0 Process Approach for Information Technology Process

2.0 Turtle diagram of for Information Technology Process

1. Master list of IT assets

  MASTER LIST
Sr. No.NameUser_NameDepartmentI.P. AddressLocationConfigurationTypePurchase date
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
Prepared By:   Approved By:

2. Breakdown slip

Department :Date :
Equipment Name :Equipment No.:
STATUS BEFORE MAINTENANCE
Problem Observed/Condition of Equipment :  Breakdown Date:
  Breakdown Time:
    Signature of concerned dept.
STATUS AFTER MAINTENANCE
Handover Date :Equipment Status            Signature of concerned dept.
Handover Time :  GOOD  YES /  NO
  Total Breakdown Time :  TEMPORARY WORKING  YES /  NO
ANALYSIS
Immediate Action :  OCCURANCE
Repeat  YES / NO
First time  YES / NO
Root Cause :
Counter measure after determining root cause of breakdown :
MAINTENANCE COSTREMARKS
Replacement Part Cost(Rs.)  
Man power Cost(Rs.) 
Subcontractor  Cost(Rs.) 
TOTAL COST (Rs.) 
      Attended By                                                                               Sign (Incharge)
      Prepared By                                                                                                Approved by

3.0 IT Equipment History Card

EQUIPMENT NAME:Equipment No Equipment Make
SR. No.Problem Detail Location Breakdown Time Spare part Consummation Action Taken REMARKS
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       

4.0

PREVENTIVE MAINTENANCE SCHEDULE
Sr.No.Equipment nameEquipment IDPlan for Year xxxx-xx
AprMayJuneJulAugSepOctNovDecJanFebMar
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
    Prepared By:         Approved By:

4.0 PREVENTIVE MAINTENANCE SCHEDULE

Sr.No.Equipment nameEquipment IDPlan for Year xxxx-xx
AprMayJuneJulAugSepOctNovDecJanFebMar
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
    Prepared By:         Approved By:

5.0 List of critical spares

  S.NO.  Name of parts  Min.stock level  Max.Stock Level  Remarks
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
  PREPARED BY   Approved By

6.0 Preventive Maintenance checklist

Computer Name:                        Date:   Monthly (By I.T. Department)
Sr.No.Work To be DoneYesNo
1Scan through antivirus and update the latest  antivirus.  
2Clean the computer, telephone and other accessories.  
3Delete all unnecessary files from your computer.  
4Check the all cables connected with the computer.  
5Check the function of the computer related to network, outlook or any another software used by user.  
6Clear all temp file to cleaner software.  
7Run scandisk .  
8Clean and check every hardware as well as software.  
9Also verify the backup with master schedule backup.  
10Make restore point of the computer.  
11Make backup manually . Also take back up on CD or DVD.  
12Clean with blower  
  Prepared By:                                                                                                     Approved By:

Published by Pretesh Biswas

Pretesh Biswas has wealth of qualifications and experience in providing results-oriented solutions for your system development, training or auditing needs. He has helped dozens of organizations in implementing effective management systems to a number of standards. He provide a unique blend of specialized knowledge, experience, tools and interactive skills to help you develop systems that not only get certified, but also contribute to the bottom line. He has taught literally hundreds of students over the past 5 years. He has experience in training at hundreds of organizations in several industry sectors. His training is unique in that which can be customized as to your management system and activities and deliver them at your facility. This greatly accelerates the learning curve and application of the knowledge acquired. He is now ex-Certification body lead auditor now working as consultancy auditor. He has performed hundreds of audits in several industry sectors. As consultancy auditor, he not just report findings, but provide value-added service in recommending appropriate solutions. Experience Consultancy: He has helped over 100 clients in a wide variety of industries achieve ISO 9001,14001,27001,20000, OHSAS 18001 and TS 16949 certification. Industries include automotive, metal stamping and screw machine, fabrication, machining, assembly, Forging electrostatic and chrome plating, heat-treating, coatings, glass, plastic and rubber products, electrical and electronic equipment, assemblies & components, batteries, computer hardware and software, printing, placement and Security help, warehousing and distribution, repair facilities, consumer credit counseling agencies, banks, call centers, etc. Training: He has delivered public and on-site quality management training to over 1000 students. Courses include ISO/TS -RAB approved Lead Auditor, Internal Auditing, Implementation, Documentation, as well as customized ISO/TS courses, PPAP, FMEA, APQP and Control Plans. Auditing: He has conducted over 100 third party registration and surveillance audits and dozens of gap, internal and pre-assessment audits to ISO/QS/TS Standards, in the manufacturing and service sectors. Other services: He has provided business planning, restructuring, asset management, systems and process streamlining services to a variety of manufacturing and service clients such as printing, plastics, automotive, transportation and custom brokerage, warehousing and distribution, electrical and electronics, trading, equipment leasing, etc. Education & professional certification: Pretesh Biswas has held IRCA certified Lead Auditor for ISO 9001,14001 and 27001. He holds a Bachelor of Engineering degree in Mechanical Engineering and is a MBA in Systems and Marketing. Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care. He is also certified in Six Sigma Black belt .

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