Example of documentation template for HR process in IATF

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The following document templates (tool kits) are provided totally complimentary, free of charge to use as a starting point for HR process in IATF. As each business is different, additional documents or revisions would be required to meet your organization’s specific needs, requirements, context, risk profile, etc. ​​If after reading through all of these documents, you feel like you still need a consulting partner to help you develop your new documents – Contact Us. We’re always looking for interesting new clients and projects.

1) Process Approach of Employee Motivation

2. Process Approach of Training

3. Turtle Diagram for Employee Motivation and Training

3) Induction Program

 Date:Induction Programme  
All concerned HOD are requested to attend the new joinee for their Induction Training as per schedule given below:-
Name: 
Designation :
  S.N0  Department  TopicPerson to be contacted  Date  TimeSign of induction authority  Remarks if any
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
Prepared by:Approved by:

4) Employee Satisfaction Assessment Form

  .                                                                                SATISFACTION ASSESMENT FORM
DESIGNATION:( Mgr /Engineer/Operator) PERIOD UNDER REVIEW
1.0Please put (  X  )  in appropriate Box
 DescriptionRATINGRemarks
1 (low)2345 (high)
1.1Knowledge & support provided by Head of Deptt. (HOD)      
1.2Attitude of HOD towards me      
1.3Freedom to take initiatives      
1.4Recognition of my initiatives & work      
1.5Authority to carry out the responsibilities      
1.6Approach of HOD in case of mistakes      
1.7Training and Awareness about : Organizational Goals : Quality Systems   : Related Job      
     
     
     
1.8Motivation by management for innovation and Continual improvement      
1.9Awareness about the appraisal system & its effectiveness      
1.10FeeI to share my views without any fear      
1.11Freely sharing of information with in the organization/team      
1.12Job security in the organization      
1.13Salary paid on specified/fixed date      
1.14Cleaneless of the wash rooms      
1.15Implementation of statutory and regulatory requirments      
2.0    Answer the following      
2.1Are you aware of your departmental objectives? Can you name at least one 
2.2What was the major achievement of your Deptt. during last year ? 
2.3What are the major issues which affect the performance of your Deptt. ? 
2.4What are your major Responsibilities ? 
2.5How many suggestions you have made in the last one year ? 
2.6How do you rate your efficiency on a scale of 1-100 ? 
2.7Do you think efficiency can be improved  ? If yes, how ? 
2.8How many KAIZENS you have implemented during the last one year 

5) Annual Training Calendar (Internal)

 
        S.NO  ANNUAL TRAINING CALENDAR (INTERNAL/ External)
  TRAINING TOPICS  DEPTT.  FACULTY VENUEPL. VS ACH.  Total no to be TrainedPositionMonth
  Managers  Engineers  Supervisors  Operators    4    5    6    7    8    9    10    11    12    1    2    3
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
      PL.                 
  ACH.                 
  Prepared by:   Approved by:
 

6) Kaizen Suggestion slip

    DATE :
KAIZEN SUGGESTION SLIP
Suggested By :Deptt /MF :-Desgination :
Suggestion Detail :

























Accepted /Not AcceptedSign HOD  Sign Co- Ordinator

7) Kaizen Sheet

ProductivityQualityCostDeliverySafetyMethodEnergy
Kaizen  Theme :





Idea Originator:
Team Member’s :
Department:
Effectiveness (Y/N)
Problem Status :Results / Benefits :  Before Improvement :
Problem Analysis :Standardization :




After Improvement :




Why :.
Why ;
Root Cause :.Action taken :
Idea to Eliminate Root Cause :


Horizontal Deployment:


8) Training Attendance Sheet

TRAINING ATTENDANCE SHEET
  Faculty Name & Sign:
    S.No.    Participant Name    Date    Topic    Duration    Signature
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
PREPARED BYApproved By:

9) Training Feedback Form

Date:  TRAINING FEEDBACK FORM
TRAINING TOPIC : DATE TRAINING FACULTY:
PLEASE TICK THE APPROPRIATE
S.NOTITLETO GREAT EXTENTAVERAGETO SOME EXTENTNOT EFFECTIVELY
1.0Was the training useful ?    
2.0Was the training topic appropriate ?    
3.0How was the Presentation given by the faculty ?    
4.0Was the faculty able to commuicate properly ?    
5.0Were you given an opportunity to discuss yours problems?    
6.0Please give yours observation on duration of training programmeToo LongGoodAverageShort
    
7.0Name the topic which you feel needed greater stress/elaboration 
8.0Your’s comments on overall impact of Programme. 
  
9What suggestions do you have for improving the program? 
  
  Name of Participant
  Signature
  Deptt.

10) Training History Card

Name:Age:Qualification:Department:
Joining Date:Total Work Exp (in yrs):Date:from
S. NoCourse AttendedDateDurationFaculty/ Training AgencyRemarks
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      

11) Training Effectiveness Evaluation Form (Managment)

Training TopicE.CodeNameTrg. DateDurationVenueInt./Ext.Conducted by
        
Training Objectives / Purpose
 
Comments by Faculty
  Class Room Evaluation by Faculty ( Marks obtained or observation if any ) 
    To be filled by TraineeWere you given a chance to implement the learning of the training on job?YesNoSignatature of Trainee  Remarks
Please list down at least 2 projects/Areas in which you have used the learning?
   
Review by Dept. Head
Has the employee been able to implement the learning on the job? If yes, please explain how, if no then why?
1st Review Ratings2nd Review Ratings        Remarks 
  Date:  Date:
Signatature of  Immediate Supervisor 
Signatature of  Dept Head 
For HR Use
Overall Rating Signatature of  HR  Head 
Further evaluation required / Retraining Yes No 
Note:
The ratings would be based on five points scale namely, 1=Poor, 2=Average, 3=Good, 4=Very Good and 5=Outstanding1st Review will be done at the end of the one month from the date of training, 2nd review shall be done after 6 monthsThis evaluation format to be used only for staff level employees.
Prepared by:                                                                                                                                                                                                                                            Approved by:

11A) Training Effectiveness Evaluation Form (General)

Training Effectiveness Evaluation Form.
    Training Topic:   Trg.Date:
    Evaluation Date:   Trg.Faculty:
    Name:  
    Code:  
    Department:  
Effectiveness check
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
    Overall Rating:       HOD SIG :
    The ratings would be based on five point scale namely,1=Poor(20%-40%),2=Average(41%-50%),3=Good(51%-60%),4=Very good(61%-80%),and 5=Outstanding(81%-90%)
  For HR use only
  Further Evaluation Required/Retraining: 
NOTE1.Effectiveness will be find out within 3 month from the date of training.
2.Retraining is requried if overall rating is below 60%

12) On Job Training

  DATE                                                                                             TOPIC
  S.No.  Participant Name  Existing/New employee  DEPTTSIGNATURE OF PARTICIPANT  REMARKS OF TRAINER
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
SIGNATURE OF TRAINER 

13) Job Description Format

Job Details
  Job Title   Department 
Reporting to Grade 
Jobs Reporting Into Location/Unit 
  No. of Reportees (Direct & Indirect) 
Job Objective
 
  Primary Responsibilities
¢
¢
¢
¢
¢
¢
¢
Key Result Areas (KRAs) & Key Performance Indicators (KPIs)
 
    
  
  
  
Key Interfaces
InternalExternal
¢¢
  Desired Qualifications, Experience & Competencies
  Desired Qualifications 
  Desired Experience 
  Knowledge & Skills 
    Competencies 
  PREPARED BY:  APPROVED BY:

14) Action for Motivation/ Improvement

  FUNCTION / DEPARTMENT:
S.NO.IMPROVEMENT AREAACTION PLANNED /REQUIREDRESPONSIBILITYTARGET DATESTATUS
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
  PREPARED BY  APPROVED BY

16) Skill Matrix

17.0 Competence Matrix

DEPTT:   
DOC.REF.DEPTT/COMPETENCE MATRIXDATE:
REVISION:00:Page :   1   of   1
Sr. No.Level of PersonnelEducational QualificationExperience RequiredSkill Required (If any)Remarks
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
        
      

18.0 Responsibility Matrix

                                 RESPONSIBILITY MATRIX
DEPTT:              
DOC.REF.DEPTT/RESPONSIBILITY MATRIX  DATE:
`REVISION:00:Page :   1   of   1
S.NO.Name of PersonDesignationResponsibility
    
    
    
    
    
    
    
    
    
    
    
    

Published by Pretesh Biswas

Pretesh Biswas has wealth of qualifications and experience in providing results-oriented solutions for your system development, training or auditing needs. He has helped dozens of organizations in implementing effective management systems to a number of standards. He provide a unique blend of specialized knowledge, experience, tools and interactive skills to help you develop systems that not only get certified, but also contribute to the bottom line. He has taught literally hundreds of students over the past 5 years. He has experience in training at hundreds of organizations in several industry sectors. His training is unique in that which can be customized as to your management system and activities and deliver them at your facility. This greatly accelerates the learning curve and application of the knowledge acquired. He is now ex-Certification body lead auditor now working as consultancy auditor. He has performed hundreds of audits in several industry sectors. As consultancy auditor, he not just report findings, but provide value-added service in recommending appropriate solutions. Experience Consultancy: He has helped over 100 clients in a wide variety of industries achieve ISO 9001,14001,27001,20000, OHSAS 18001 and TS 16949 certification. Industries include automotive, metal stamping and screw machine, fabrication, machining, assembly, Forging electrostatic and chrome plating, heat-treating, coatings, glass, plastic and rubber products, electrical and electronic equipment, assemblies & components, batteries, computer hardware and software, printing, placement and Security help, warehousing and distribution, repair facilities, consumer credit counseling agencies, banks, call centers, etc. Training: He has delivered public and on-site quality management training to over 1000 students. Courses include ISO/TS -RAB approved Lead Auditor, Internal Auditing, Implementation, Documentation, as well as customized ISO/TS courses, PPAP, FMEA, APQP and Control Plans. Auditing: He has conducted over 100 third party registration and surveillance audits and dozens of gap, internal and pre-assessment audits to ISO/QS/TS Standards, in the manufacturing and service sectors. Other services: He has provided business planning, restructuring, asset management, systems and process streamlining services to a variety of manufacturing and service clients such as printing, plastics, automotive, transportation and custom brokerage, warehousing and distribution, electrical and electronics, trading, equipment leasing, etc. Education & professional certification: Pretesh Biswas has held IRCA certified Lead Auditor for ISO 9001,14001 and 27001. He holds a Bachelor of Engineering degree in Mechanical Engineering and is a MBA in Systems and Marketing. Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care. He is also certified in Six Sigma Black belt .

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