Example of Emergency Preparedness Plan-EMS

1.0 EMERGENCY

An emergency is a situation, which may lead to or cause large-scale damage or destruction to environment within or outside the factory. Sometimes the Emergency results in uncontrollable situations and leads to disaster. Such an unexpected severe situation may be too great for the normal workforce in the area within the plant. In any industry, an emergency can arise at any moment and this depends on the type of

• Environment impacts
• Structure
• Raw Materials
• Machines / Plant
• Nearby Industries etc.

4.0  EMERGENCY MANAGEMENT & KEY PERSONS                                        

During an emergency situation, it is generally seen that chaos and confusion rules leading to more damage. In Emergency Management, just like in normal operations where there are managers, engineers, supervisors, operators, etc., who are assigned specific tasks to run the business, similarly during an emergency also there are persons with specific duties. These persons are known as ‘Key Personnel’.

Following are the persons who are responsible to face the emergencies.

NAME	DESIGNATION	CONTACT NO

If required external help in case of an Emergency will be sought from appropriate sources. The required assistance from the probable sources has already been informed and consent obtained for the same.

5.0 FIRE/ EXPLOSION  

1.) Preparation for a fire incident

• Prepare and maintain an up to date list of chemical / dangerous goods and chemical wastes indicating their location on a site map
• Maintain up-to-date copies of all MSDS Sheets for chemicals stored on site
• Store readily accessible copies of (i) and (ii) above in an area of the unlikely to be affected by fire.  The information should be used to ensure fire-fighting activities are undertaken safely and with minimum impact to the environment.
• Check that licensed contractors regularly maintain fire-fighting equipment.
• Ensure that sandbags are maintained and readily accessible
• Maintain periodic drill fire fighting procedures

2) During and Incident

• Follow “Fire Procedure”, alert the emergency services.  Brief Fire Service Department in all aspects of the incident and where appropriate provide the Chemical / DG list, MSDS sheets and site map.
• Ensure sandbags are available to the emergency services, to prevent the contamination of the storm water drains / foul sewer, inform the emergency services of their availability for use should tome / urgency of the situation permit.

3) After the Incident

• Following the steps outlined in the procedure of Waste Management, to contain and dispose of liquid and solid chemical waste
• Investigate the causes of the incident and prepare a report describing any environmental impacts which have resulted and how they have been mitigated.
• Amend this environmental instruction and the emergency plan based on the findings described in the report if necessary.

6.0 Rainstorms and typhoons

Wastewater potentially contaminated with chemicals after typhoons:

• Contain wastewater (with sand bags, etc) to prevent from entering water treatment facilities, drainage systems or watercourses
• Pump the wastewater into a suitable container and dispose of as chemical wastes according to EI-03 Waste Management.
• The EMR / DEMR will then determine if other parties (e.g. Environmental Department, neighboring communities) need to be informed.

7.0 SOLID WASTES:

• Contain (and if necessary, treat) the waste containment to minimize drainage into sewerage system
• The EMR shall determine if the wastes are chemical waste and dispose of in accordance to EI for Waste Management
• The EMR will then determine if other parties (e.g. EPD, neighboring communities) need to be informed.

8.0 Major Chemical / Untreated Wastewater / Diesel Spillage     

• Contain the spill to minimize drainage into sewerage system
• Inform the Production Manager / EMR immediately.
• The Production Manager / EMR or his / her delegate shall arrange for appropriate removal and disposal of the chemicals / untreated wastewater / diesel by authorized collectors, and determine if other parties (e.g. EPD, FSD, neighboring communities) need to be informed.

9.0 Accidental Release of Toxic Gas

• Terminate the source of toxic gas emission and contain the toxic gas to minimize the emission into atmosphere whenever applicable and practicable.
• Inform the Production Manager / EMR immediately.
• The Production Manager / EMR or his / her delegate shall arrange for appropriate cleanup by skilled professionals, and determine if other parties (e.g. EPD, FSD, neighboring communities) need to be informed.

10.0 Shut Down of Wastewater Treatment Plant

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• For emergency situation, resulting in shutdown of plant, it shall inform the Production Manager.
• The Production Manager shall determine if stop of production is necessary, and action shall be taken in accordance with the operation manual of wastewater treatment plant and contact the contractor for repair immediately.
• Inform EMR and EMR shall inform Environment Dept if untreated wastewater is discharged to drainage.

11.0 Spillage of Hazardous Materials

• Ensure that any spillage of chemical should apply sand / sawdust to absorb the spilled chemical, in order to control the spilled area. To wear protective clothing and appropriate equipment to handle any chemical spillage situation.
• After cleaning, any used absorbent (e.g. sand / sawdust) should be treated as chemical waste material.
• Record the occurrence of chemical spillage in the accident report, in order to discuss the preventive action for future.
• Arrange at least once a year of chemical spillage drill.

12.0 Details of liaison arrangement between the Organization:

All the organizations involved in assisting during the emergency were contacted and apprised of the details of the plant, like process; hazardous material handled; likely emergency incidents; steps taken to avoid/reduce risk mitigation methods, resource availability, etc. The details are as follows:

 12.1 POLICE

Sr.No	Name of Police Station	Tel.No

12.2  FIRE BRIGADE STATION

SR. no	Fire Station	Tel no

12.3 HOSPITALS AND DOCTORS

Sr.No	Name of Hospital	Tel No

13.0  UPDATING THE PLAN

As and when required, this ‘On–Site Emergency Plan’ will be updated and informed to all. If necessary, after each drill the plan will be thoroughly reviewed to take account of shortcomings.