
ISO 45001:2018 Checklist |
Clause 4: Context of the organization |
4.1 Understanding the organization and its context |
Has the organization determined external and internal issues that are relevant to your purpose and that affected its ability to achieve the intended outcomes of your OH &S management system? |
4.2 Understanding the needs and expectations of workers and other interested parties |
Has the organization determined the interested parties other then workers that are relevant to the OH&S Management System? |
Has the organization determined the the needs and expectation i.e the requirements of the workers and other interested parties relevant to the OH &S Management System? |
Has the organization determined which of these needs and expectations becomes its legal requirements and other requirements? |
4.3 Determining the scope of the OH & S management system |
Has the organization established the boundaries and applicability of the OH &S management system to establish its scope? |
When determining the scope of the OH &S management system has the organization considered the external and internal issues referred to clause 4.1 and also considered the legal and other requirements in clause 4.2? |
While determining the scope, has the organization taken into account the planned or preformed work-related activities? |
While determining the scope, has the organization determined the activities, products and services within its control or influence which can impact its OH&S performance? |
Is the organization’s scope maintained as a Documented Information? |
4.4 OH &S management system |
Have the organization established, implemented maintained and continually improved it’s OH&S management system, including the processes needed and their interactions, in accordance with the requirements of ISO 45001:2018? |
Clause 5 Leadership |
5.1 Leadership and commitment |
Does the top management demonstrate leadership and commitment by taking overall responsibility and accountability for the prevention of work-related injuries and ill-health as well as the provision of safe and healthy workplace and activities? |
Has the top management ensured that the OH & S policy and OH & S objective are established and are compatible with the strategic direction of the organization? |
Has the organization integrated the requirements of OH & S Management System into the business processes? |
Is the top management ensuring that the resources needed to establish, implement, maintain and improve the OH & S Management System are available? |
Is the importance of the effective OH&S Management and conforming to OH & S Management System requirements communicated? |
Does the top management ensure that the OH & S Management System is achieving its intended results? |
Does the top Management developing, leading and promoting a culture in organization that supports the intended outcomes of the OH & S Management System? |
Does the Top Management direct and supports the persons to contribute to the effectiveness of the OH & S Management System? |
Is Top Management ensuring and promoting continual improvements? |
Is Top Management supporting other relevant management roles to demonstrate their leadership as it applies to their area of responsibilities? |
Does the Top Management protect the workers from reprisals when reporting incidents, hazards, risk and opportunities? |
Is Top Management ensuring the establishment and implementation of process for consultation and participation of Workers? |
Is Top Management supporting the establishment and functioning of health and safety committees? |
5.2 Policy |
Has top Management established, implemented and maintained an OH &S Policy that is appropriate to the purpose, size and context of the organization, and to the specific nature of its OH&S risk and opportunities? |
Does the OH&S policy include a commitment to provide a safe and healthy working conditions for the prevention of work-related injuries and ill-health? |
Does the OH&S policy provide the framework for setting OH&S objective? |
Does the OH&S policy include a commitment to eliminate Hazards and reduce OH&S risk? |
Does the OH&S policy include a commitment to fulfill its legal requirements and other requirements? |
Does the OH&S policy include the commitment to continual improvement of the OH & S Management System? |
Does the OH&S policy include the commitment to consultation and participation of workers and where they exit to the workers representative? |
Is the OH&S policy available as documented information, communicated within the organisation , available to interested parties as appropriate ? |
Is the OH&S policy relevant and appropriate? |
5.3 Organizational roles, responsibilities and authorities |
Has the Top management ensured that the responsibilities and authorities for relevant roles are assigned and communicated at all levels within the organization? |
Has the Top management ensured that the workers at each level of the organization assumes responsibility for those aspects of the OH&S Management system over which they have control? |
Has top management assigned the responsibility and authority for ensuring that the OH&S management system conforms to the requirements of ISO 45001:2018? |
Has top management assigned the responsibility and authority for reporting on the performance of the OH&S management system to top management? |
5.4 Consultation and Participation of workers |
Has the organization implemented , established and maintained processes for the consultation and participation of workers at all applicable levels and functions and where they exit the workers representative in the development, planning , implementation, performance evaluation and action for improvement of the OH&S management system? |
Does the organization provide mechanisms, time, training and resources necessary for consultation and participation? |
Does the organization provide timely access to clear, understandable and relevant information about the OH&S management system? |
Does the organization determine and remove obstacles or barriers to participation and minimize those that cannot be removed? |
Does the consultation of non-managerial workers emphasize on determining the needs and expectations of interested parties? |
Does the consultation of non-managerial workers emphasize on establishing the OH&S policy? |
Does the consultation of non-managerial workers emphasize on assigning organizational roles, responsibilities and authorities, as applicable? |
Does the consultation of non-managerial workers emphasize on determining how to fulfill legal requirements and other requirements? |
Does the consultation of non-managerial workers emphasize on establishing OH&S objectives and planning to achieve them? |
Does the consultation of non-managerial workers emphasize on determining applicable controls for outsourcing, procurement and contractors? |
Does the consultation of non-managerial workers emphasize on determining what needs to be monitored, measured and evaluated? |
Does the consultation of non-managerial workers emphasize on planning, establishing, implementing and maintaining an audit program? |
Does the consultation of non-managerial workers emphasize on ensuring continual improvement? |
Does the participation of non-managerial workers determine the mechanisms for their consultation and participation? |
Does the participation of non-managerial workers identify hazards and assessing risks and opportunities? |
Does the participation of non-managerial workers determine actions to eliminate hazards and reduce OH&S risks? |
Does the participation of non-managerial workers determine competence requirements, training needs, training and evaluating training? |
Does the participation of non-managerial workers determine what needs to be communicated and how this will be done? |
Does the participation of non-managerial workers determine control measures and their effective implementation and use? |
Does the participation of non-managerial workers emphasize on investigating incidents and nonconformities and determining corrective actions? |
6 Planning |
6.1 Actions to address risks and opportunities |
6.1.1 General |
When planning for the OH&S management system, have the organization considered the issues referred to in 4.1, the requirements referred to in 4.2, the scope of the OH&S management system and determined the risks and opportunities related to environmental aspects, compliance obligation that needs to be addressed to give assurance that the OH&S management system can achieve its intended outcomes? |
When planning for the OH&S management system, have the organization considered to prevent or reduce undesired effects, and to achieve Continual improvement? |
When determining the risks and opportunities for the OH&S management system and its intended outcomes that need to be addressed, has the organization taken into account hazards, OH&S risks and other risks, OH&S opportunities and other opportunities, legal requirements and other requirements? |
Has the Organization determined and assessed the risks and opportunities that are relevant to the intended outcomes of the OH&S management system associated with changes in the organization, its processes or the OH&S management system? In case of planned changes , was this assessment undertaken before the changes was implemented? |
Does the organization maintain documented information on risks and opportunities? |
Does the organization maintain documented information on the processes and actions needed to determine and address its risks and opportunities to the extent necessary to have confidence that they are carried out as planned? |
6.1.2 Hazard identification and assessment of risks and opportunities |
6.1.2.1 Hazard identification |
Has organisation established, implemented and maintained a processes for hazard identification that is ongoing and proactive.? |
While determining the hazards, has the organization taken into account how work is organized, social factors (including workload, work hours, victimization, harassment and bullying), leadership and the culture in the organization? |
While determining the hazards, has the organization taken into account routine and non-routine activities and situations like infrastructure, equipment, materials, substances and the physical conditions of the workplace? |
While determining the hazards, has the organization taken into account routine and non-routine activities and situations like product and service design, research, development, testing, production, assembly, construction, service delivery, maintenance and disposal; |
While determining the hazards, has the organization taken into account human factors and how the work is performed? |
While determining the hazards, has the organization taken into account past relevant incidents, internal or external to the organization, including emergencies, and their causes? |
While determining the hazards, has the organization taken into account potential emergency situations? |
While determining the hazards, has the organization taken into account of those people with access to the workplace and their activities, including workers, contractors, visitors and other persons? |
While determining the hazards, has the organization taken into account those people in the vicinity of the workplace who can be affected by the activities of the organization? |
While determining the hazards, has the organization taken into account those workers at a location not under the direct control of the organization? |
While determining the hazards, has the organization taken into account the design of work areas, processes, installations, machinery/ equipment, operating procedures and work organization, including their adaptation to the needs and capabilities of the workers involved? |
While determining the hazards, has the organization taken into account situations occurring in the vicinity of the workplace caused by work-related activities under the control of the organization? |
While determining the hazards, has the organization taken into account situations not controlled by the organization and occurring in the vicinity of the workplace that can cause injury and ill health to persons in the workplace? |
While determining the hazards, has the organization taken into account actual or proposed changes in organization, operations, processes, activities and the OH&S management system? |
While determining the hazards, has the organization taken into account changes in knowledge of, and information about, hazards? |
6.1.2.2 Assessment of OH&S risks and other risks to the OH&S management system |
Has organisation established, implemented and maintained processes to assess OH&S risks from the identified hazards, while taking into account the effectiveness of existing controls? |
Has organisation established, implemented and maintained a processes to determine and assess the other risks related to the establishment, implementation, operation and maintenance of the OH&S management system? |
Are the organization’s methodologies and criteria for the assessment of OH&S risks defined with respect to their scope, nature and timing to ensure they are proactive rather than reactive and are used in a systematic way? |
Does the organization maintain documented information on the methodologies and criteria? |
6.1.2.3 Assessment of OH&S opportunities and other opportunities for the OH&S management system |
Has organisation established, implemented and maintained processes to assess OH&S opportunities to enhance OH&S performance, while taking into account planned changes to the organization, its policies, its processes or its activities ? |
Has organisation established, implemented and maintained processes to assess opportunities to adapt work, work organization and work environment to workers? |
Has organisation established, implemented and maintained processes to assess opportunities to eliminate hazards and reduce OH&S risks? |
Has organisation established, implemented and maintained processes to assess other opportunities for improving the OH&S management system? |
6.1.3 Determination of legal requirements and other requirements |
Has the organization determined and have access to up-to-date legal requirements and other requirements that are applicable to its hazards, OH&S risks and OH&S management system? |
Has the organization determined how these legal requirements and other requirements apply to the organization and what needs to be communicated? |
Has the organization taken into account legal requirements and other requirements into account when establishing, implementing, maintaining and continually improving its OH&S management system? |
Are legal requirements and other requirements maintained and retained as documented information and is updated to reflect any changes? |
6.1.4 Planning Action |
Has the organization plan action to address risks and opportunities, legal requirements and other requirements, prepare for and respond to emergency situations ? |
How does the organization integrate and implement the actions into its OH&S management system processes or other business processes? |
How does the organization take into account the hierarchy of controls and outputs from the OH&S management system when planning to take action? |
How does the organization evaluate the effectiveness of its action? |
Have technological options, Financial, operational and business requirement been taken into account by the organization? |
6.2 OH&S objectives and planning to achieve them |
6.2.1 OH&S Objectives |
Has the organization established OH&S objectives at relevant functions and levels in order to maintain and continually improve the OH&S management system and OH&S performance? |
Are the OH&S objectives consistent with the OH&S policy? |
Are OH&S objective measurable ( if applicable) or capable of performance evaluation and monitored? |
Are OH&S objectives communicated and updated as required? |
Does the organization takes into account applicable requirements, the results of the assessment of risks and opportunities and the results of consultation with workers and, where they exist, workers’ representatives ? |
6.2.2 Planning Actions to Achieve OH&S Objectives |
For planning to achieve the OH&S objectives does the organization determines what will be done, what resources are required, who will be responsible, when will it be completed and how are the result to be evaluated including indicators monitoring ? |
Have the organization considered how actions to achieve your OH&S objectives can be integrated into your business processes? |
Does the organization maintain and retain documented information on the OH&S objectives and plans to achieve them? |
7 Support |
7.1 Resources |
Has the organization determined and provided the resources needed for the establishment, implementing, maintaining and continual improvement of the OH&S management system? |
7.2 Competence |
Does the organization determine the necessary competence of workers that affects or can affect its OH&S performance? |
Does the organization ensure that these workers are competent (including the ability to identify hazards) on the basis of appropriate education, training or experience? |
Does the organization take applicable actions to acquire and maintain the necessary competence and evaluate the effectiveness of action taken? |
Does the organization retain the appropriate documented information as evidence of competence? |
7.3 Awareness |
How does the organization ensure that the Workers are aware of the OH&S policy and OH&S objectives? |
How does the organization ensure that the Workers are aware of their contribution to the effectiveness of the OH&S management system, including the benefits of improved OH&S performance? |
How does the organization ensure that the Workers are aware of the implications and potential consequences of not conforming to the OH&S management system requirements? |
How does the organization ensure that the Workers are aware of incidents and the outcomes of investigations that are relevant to them? |
How does the organization ensure that the Workers are aware of hazards, OH&S risks and actions determined that are relevant to them? |
How does the organization ensure that the Workers have the ability to remove themselves from work situations that they consider present an imminent and serious danger to their life or health, as well as the arrangements for protecting them from undue consequences for doing so? |
7.4 Communication |
7.4.1 General |
How does the organization determine the internal and external communications relevant to the OH&S management system, including on what it will communicate, when to communicate, how to communicate, with whom to communicate internally among the various levels and functions of the organization, among contractors and visitors to the workplace, and among other interested parties? |
When considering its communication needs , how does the organization take into account diversity aspects (e.g. gender, language, culture, literacy, disability)? |
When considering its communication needs how does the organization ensure that the views of external interested parties are considered? |
When establishing its communication processes has the organization taken account its legal requirements and other requirements? |
When establishing its communication processes has the organization taken account of the information communicated is consistent with information generated within the OH&S management system and reliable? |
How does the organization responds to relevant communications on its OH&S management system? |
Does the organization retain the appropriate documented information as evidence of communication as appropriate? |
7.4.2 Internal communication |
How does the organization ensures that information is communicated internally relevant to the OH&S management system among the various levels and functions of the organization, including changes to the OH&S management system, as appropriate ? |
How does the organization ensures its communication processes enable worker to contribute to continual improvement? |
7.4.3 External Communication |
How does the organization ensure that its external information is communicated as established by its communication process and also as required by the organization’s legal and other requirements? |
7.5 Documented Information |
7.5.1 General |
Does the organization’s OH&S Management System include documents required by ISO 45001:2018 and documents determined by the organization necessary for the effectiveness of the OH&S Management System? |
7.5.2 Creating and updating |
While creating and updating documented information, does the organization ensure it is appropriate in terms of identification descriptions? |
While creating and updating documented information does the organization ensure that it is in proper format and in the correct media? |
While creating and updating documented information, does the organization ensure that there is appropriate review and approval for suitability and adequacy? |
7.5.3 Control of documented information |
How does the organization control its documented information to ensure that it is available and suitable for use, whenever it is needed? |
How is the documented information adequately protected? |
How is the distribution, access, retrieval and use of documented information adequately controlled? |
How is the documented properly stored and adequately preserved and it is legible? |
How is there control of changes (e.g. version control)? |
Are adequate control in place for retention and disposition? |
How are external origin documented information necessary for planning and operation of OH&S Management System appropriately identified and controlled? |
8 Operations |
8.1 Operation planning and control |
8.1.1 General |
How does the organization plan, implement, control and maintain the processes needed to meet the requirements of the OH&S management system and to implement the actions determined in Clause 6, by establishing criteria for the processes? |
How does the organization implemented control of the processes in accordance with the criteria? |
How does the organization maintaining and retaining documented information to the extent necessary to have confidence that the processes have been carried out as planned? |
How does the organization adapt work to workers? |
At multi-employer workplaces, How does the organization coordinate the relevant parts of the OH&S management system with the other organizations? |
8.1.2 Eliminating hazards and reducing OH&S risks |
Has the organization established, implemented and maintained processes for the elimination of hazards and reduction of OH&S risks using the following hierarchy of controls: a) eliminate the hazard. b) substitute with less hazardous process, operations, materials or equipment. c) use engineering controls and reorganization of work. d) use administration controls, including training. e) use adequate personal protective equipment. |
8.1.3 Management of change |
Has the organization established processes for the implementation and control of planned temporary and permanent changes that impact performance including new products, services and processes, or changes to existing products, services and processes, including workplace locations and surroundings, working organization, working conditions, Equipment, work force? |
Has the organization established processes for the implementation and control of planned temporary and permanent changes that impact performance including changes to legal requirements and other requirements? |
Has the organization established processes for the implementation and control of planned temporary and permanent changes that impact performance including changes to knowledge or information about hazards and OH&S risks? |
Has the organization established processes for the implementation and control of planned temporary and permanent changes that impact performance including developments in Knowledge and technology? |
Does the organization review the consequences of unintended changes, taking action to mitigate any adverse effects, as necessary? |
8.1.4 Procurement |
8.1.4.1 General |
Has the organization established, implemented and maintained processes to control the procurement of products and services in order to ensure their conformity to its OH&S management system? |
8.1.4.2 Contractors |
Does the organization coordinate its procurement processes with its contractors, in order to identify hazards and assess and control the OH&S risks arising from the contractors’ activities and operations that impact the organization? |
Does the organization coordinate its procurement processes with its contractors, in order to identify hazards and assess and control the OH&S risks arising from the organization’s activities and operations that impact the contractors workers? |
Does the organization coordinate its procurement processes with its contractors, in order to identify hazards and assess and control the OH&S risks arising from the contractors’ activities and operations that impact other interested parties in the workplace? |
How does the organization ensure that the requirements of its OH&S management system are met by contractors and their workers? |
Do the organizations procurement processes define and apply occupational health and safety criteria for the selection of contractors? |
8.1.4.3 Outsourcing |
How does the organization ensure outsourced functions and processes are controlled? |
Does the organization ensure that its outsourcing arrangements are consistent with legal requirements and other requirements and with achieving the intended outcomes of the OH&S management system? |
Has the type and degree of control to be applied to these functions and processes been defined within the OH&S management system? |
8.2 Emergency Preparedness and Response |
Has the organization established, implemented and maintained processes needed to prepare for and respond to potential emergency situations identified in clause 6.1.2.1? |
How does the organization establish planned response to emergency situations including provision of first aid? |
How does the organization providing training for the planned response? |
How does the organization periodically testing and exercising the planned response capability? |
How does the organization evaluating performance and as necessary, revising the planned response, including after testing and in particular after the occurrence of an emergency situation? |
How does the organization communicating and providing relevant information to all workers on their duties and responsibilities? |
How does the organization communicating relevant information to contractors, visitors, emergency response services, government authorities, and as appropriate local community? |
How does the organization taking into account the needs and capabilities of all relevant interested parties and ensuring their involvement, as appropriate, in the development of the planned response? |
Has the organization maintained documented information on the process and on the plans for responding to potential emergency situations? |
9. Performance evaluation |
9.1 Monitoring, measurement, analysis, and evaluation |
9.1.1 General |
How does the organization monitor, measure, analyze, and evaluate its performance? |
How does the organization monitor and measure the extent to which legal requirements and other requirements are met?? |
How does the organization monitor and measure its activities and operations related to identified hazards, risks, and opportunities? |
How does the organization monitor and measure progress towards achieving OH&S objective? |
How does the organization monitor and measure effectiveness of operational and other controls? |
How does your organization determine the methods for monitoring, measurement, analysis and performance evaluation needed to ensure valid results? |
How does your organization determine the criteria against which the organization will evaluate its OH&S performance? |
How does your organization determine when the monitoring and measuring shall be performed? |
How does your organization determine when the results from monitoring and measurement shall be analyzed and evaluated and communicated? |
How does your organization evaluate the performance and the effectiveness of the OH&S management system? |
How does the organization ensure that monitoring and measuring equipment is calibrated or verified as applicable, and used and maintained as appropriate? |
In what form does your organization retain appropriate documented information as evidence of the monitoring, measurement, analysis and performance evaluation and maintenance, calibration or verification of measuring equipment? |
9.1.2 Evaluation of Result |
How does your organization establish implement and maintain processes for evaluating compliance with legal and other requirements? |
Have the organization determined the frequency that compliance will be evaluated? |
Have the organization evaluated compliance and take action if needed? |
Have the organization maintained knowledge and understanding of its compliance status with legal requirements and other requirements? |
Have the organization retain documented information as evidence of the compliance evaluation results? |
9.2 Internal Audit |
9.2.1 General |
Does the organization conduct internal audits at planned intervals to provide information on whether the OH&S Management system conforms to its own requirement for OH&S Management system including policy and objectives, ISO 45001:2018 requirements and including policy and objectives? is effectively implemented and maintained ? |
9.2.2 Internal audit program |
Did the organization plan, establish, implement, and maintain an audit program? |
Did the audit program include the frequency, methods, responsibilities, planning requirements, and reporting of its internal audit? |
Does the audit program take into consideration the environmental importance of the process concerned, changes affecting the organization, and the results of previous audits? |
Did the organization define the audit criteria and scope of each audit? |
Does the organization ensure that the audit is conducted by the auditors to ensure objectivity and impartiality of the audit process? |
Does the organization ensure that the results of the audits are reported to relevant management, workers and where they exist, workers representatives, and other relevant interested parties? |
Does the organization take action to address nonconformity and continually improve its OH&S audit programme and the audit results? |
Does the retain documented information as evidence of the implementation of the audit program and the audit results ? |
9.3 Management review |
Does the Top Management review the organization OH&S Management system at planned intervals to ensure its continuing suitability, adequacy and effectiveness? |
Does the review take into consideration the status of actions from previous management reviews? |
Are the changes in external and internal issues relevant to OH&S Management system considered? |
Are the changes in the needs and expectations of interested parties including legal and other requirements considered? |
Are the changes in the risk and opportunities considered? |
Does the review take into consideration the extent to which OH&S policy and objectives have been met? |
Does the review take into consideration the the OH&S performance on Consultation and participation of workers, Risks and opportunities? |
Does the review take into consideration the OH&S performance including the trends in incidents, nonconformity and corrective actions, monitoring and measurement results, results of evaluation of compliance with legal requirements other requirements and the audit results? |
Does the review take into consideration the adequacy of resources for maintaining an effective OH&S system? |
Does the review takes into consideration relevant communications from interested parties? |
Does the review take into consideration the opportunities for continual improvement? |
Do the outputs of the management review include decisions and actions related to the continuing suitability, adequacy, and effectiveness in achieving the intended outcomes? |
Does the output take includes decisions related to continual improvement opportunities? |
Does the output decisions related to resources needed and any need for changes to the OH&S management system? |
Does the output includes actions needed? |
Does the output includes opportunities to improve integration of the OH&S management system with other business processes? |
How are the relevant outputs from management review communicated to workers and where they exist workers representatives? |
Does the organization retain documented information as evidence of the result of the management review? |
10 Improvement |
10.1 General |
How do you determine and select opportunities for improvement and implement any necessary actions to achieve intended outcomes of your OH&S management system? |
10.2 Incident, Nonconformity and corrective action |
Has the organization has established, implemented and maintained processes for reporting, investigating and taking action to determine and manage incidents and nonconformity? |
When any nonconformity occurs, does the organization react in a timely manner to take action to control, correct it and deal with its consequences? |
When any nonconformity occurs, does the organization evaluate, with the participation of workers and the involvement of other relevant interested parties, the need for corrective action to eliminate the root cause of the incident or nonconformity, in order that it does not recur or occur elsewhere, |
How does the organization investigate the incident or review the nonconformity? |
How does the organization determine the causes of the incident or nonconformity? |
How does the organization determine if similar incidents have occurred, if nonconformities exist, or if could potentially occur? |
How does the organization review existing assessments of OH&S risks and other risks, as appropriate? |
How does the organization determine and implement any action needed, including corrective action, in accordance with the hierarchy of controls and the management of change? |
How does the organization assess OH&S risks and that relate to new or changed hazards, prior to taking action? |
How does the organization review the effectiveness of any action taken, including corrective action? |
How does the organization make changes to the OH&S management system, if necessary? |
Does your organization take corrective actions appropriate to the effects or potential effects of the incidents or nonconformities encountered? |
In what form does your organization retain documented information evidence of the nature of the incidents or nonconformities and any subsequent actions taken? |
In what form does your organization retain documented information evidence of the results of any action and corrective action including their effectiveness? |
How is this information communicated to relevant workers and, where applicable, workers representatives, and other interested parties? |
10.3 Continual improvement |
How does your organization continually improve the suitability, adequacy and effectiveness of the OH&S management system? |
How does your organization enhance OH&S performance? |
How does your organization promote a culture that supports the OH&S management system? |
How does your organization promote the participation of workers in implementing actions for continual improvement of the OH&S management system? |
How does your organization communicating the results of continual improvement workers and if appropriate workers representatives? |
How does your organization maintain and retain documented information as evidence of continual improvement? |
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