Procedure for Hazard Identification, Risk Assessment, And Determining Controls


To establish, implement & maintain a documented procedure for ongoing identification of the hazards, assessment of risks, and determination of necessary control measures.

2.0 SCOPE:

Applicable for the activities, process, products & services covered under the scope of EHS Management System at XXX.


EHS MR & CFT Members.


4.1 Hazard – source or situation with a potential for harm in terms of human injury or ill health, or a combination of these.

4.2 Risk – the combination of the likelihood and consequence(s) of a specified hazardous event occurring.

4.3 Normal – Is a condition/situation, which occurs whenever the activity/ service is carried out according to the planned arrangement. This may happen during routine activity. Note: Planned arrangements are defined in the control plans, process sheets, work instructions, do’s and don’ts, etc. Eg: Noise generation while machining operations.

4.4 Abnormal – Is a condition/ situation, which occurs due to deviation from planned arrangements. This may happen during a non-routine activity. Eg: Finger entrapment between tools in Machining operation & Potential risk of electrocution due to the short circuit while carrying out electrical maintenance.

4.5 Emergency – Is an undesirable situation resulting from unforeseen and uncontrollable events leading or having the potential to lead to intolerable consequences. Eg: Fire in FO Storage area.

4.6 Routine – Daily activities/ Services carried out in the plant.

4.7 Non-routine – Occasional activities/ services carried out in the plant. These generally support activities comprising A/c maintenance, hydrostatic testing of pressure vessel, etc

4.8 Visitor – Is any person visiting the company and is not involved in carrying out any of the routine or non-routine activity. Eg. Suppliers, Vendors, consultants, auditors, neighbors and the legal authorities.

4.9 Risk assessment – Overall process of estimating the magnitude of risk and deciding whether the risk is tolerable or not.

4.10Acceptable risk – Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy.

4.11 Site – A work area, the organizational unit that falls under the scope of the XXX EHSMS and within which an EHSMS is being implemented.

 5.0 Introduction:

This procedure is designed for the identification of hazard, risk assessment and defining the necessary applicable controls methods. While defining, the organization has referred to the complexity of the operations, suitability of the methodologies of risk assessment, workplace conditions, and expert guidance.

The risk assessment process is based on the following steps:



6.1 Hazard Identification:

6.1.1 Responsibility:CFT

6.1.2 Activity

The OHS risks shall be identified through Cross Functional Team (CFT) and the following points shall be considered:

  • Adverse conditions – routine / non-routine / emergency
  • Past, present and future situations.
  • Maintenance, purchasing activities.
  • Human factors such as fatigue, stress, abnormal
  • Working postures, ergonomics, etc.
  • Housekeeping
  • Material handling
  • Working on different premises
  • Working in a hazardous area having chemical fire/explosion hazards.
  • Risks on account of statutory/legal requirement.

     Note: – All these considerations shall apply to normal /abnormal/emergency conditions in which a risk may be present.

6.2 Risk  Assessment

6.2.1 Responsibility:CFT

6.2.2 Activity

  • At least once in six month, the CFT members shall identify the possible loss, exposures to worker, material & equipment through brainstorming, task observation.
  • Analysis, physical visit to the work area and conducting GRA especially for new/modified activities.

Note: – Identification of risks based on other factors like accidents, incidents, and reports of planned inspections/task observation / critical task analysis / Safety Audit / Internal and External Audits shall also be done.

6.3 Occupational Health & Risk Evaluation

6.3.1 Responsibility: CFT and EHS MR

6.3.2 Activity

Evaluate the risks for loss exposures identified through the above means, in HIRA through giving severity and probability ratings, which shall be recorded in the HIRA format to arrive at Risk Level for each loss exposure / Risk identified.  Follow the methodology of HIRA activities covered in relevant work instruction.

  • For the identified Risks, indicate the Risk Controls proposed for implementation with details of responsibilities.
  • All the risks with risk Level of 3 and above shall be taken as significant risks and for these, where appropriate, Work Instructions / Occupational Health & Safety Management Programmers (OHSMP) shall be prepared to detail time frame, responsibilities and the actions to be taken to achieve the set objectives and targets.  The above programs shall be approved by EOHS MR

6.4 Impact Evaluation Guidelines


The planning committee shall ensure that the OH&S risk and determined controls are taken into account when identifying, Matrix, the EHS CFT will tally HIRA considered and rank them for their severity.

1DiscomfortPerson feels Discomfort
2First aid.First aid is required
3Absence less then 3 daysMinor injury / Health problem  leading to Hospitalization
4Absence more than 3 days  Hospitalization)Major injury / Health Problem leading to Hospitalization
5CatastrophicPermanent disability PD /or  Death

 Probability due to injury, first aid, incident/accident, exposure of chemical, etc. it comes to the rating scale, the CFT should consider normal operating conditions, abnormal conditions (i.e. shut down & startup) as well as the risk associated with reasonably foreseeable or emergency situations.

1ImprobableThe accident will never happen
2Remote / RareThe accident will happen with warning
3Likely with warningThe accident will happen with warning
4Likely without warningThe accident will happen without warning
5Probable / CertainVery Risky situation and accident or Health Problem will definitely happen.
10 to 4Insignificant
25 to 8Tolerable
39 to 12Moderate
413 to 16Significant
517 to 25Intolerable

Establish the Level of Significance

Level of significance can be determined by using the following formula

Significant Risk Level (RL) = (Severity x Probability)

Significant Risk Level (RL): Highest possible rating is 25 & above 12 as criteria for significance. The RL rating above 12 considered as significant Risk.

► If Severity & Probability Scale – 5 are considered as significant aspect.

► Injury, First aid, ill health, and Legal requirements are considered a significant aspect in spite of their score rating.

 CFT shall review and make the corresponding changes in HIRA half yearly or as and when needed to determine other aspects that can still be considered in setting objectives, program, operational controls and new rating of previously identified significant risk.


S.No.Document /Record DescriptionReference No.
1HIRA RegisterEHS-RG-03
2Legal RegisterEHS-RG-01
3List of Significant RiskEHS-ML-13

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