ISO 45001:2018 Clause 9.3 Management review

Top management shall review the organization’s OH&S management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness.
The management review shall include consideration of:

1. the status of actions from previous management reviews;
2. changes in external and internal issues that are relevant to the OH&S management system, including:
   • the needs and expectations of interested parties;
   • legal requirements and other requirements;
   • risks and opportunities;
3. the extent to which the OH&S policy and the OH&S objectives have been met;
4. information on the OH&S performance, including trends in:
   • incidents, nonconformities, corrective actions and continual improvement;
   • monitoring and measurement results;
   • results of evaluation of compliance with legal requirements and other requirements;
   • audit results;
   • consultation and participation of workers;
   • risks and opportunities;
5. adequacy of resources for maintaining an effective OH&S management system;
6. relevant communication(s) with interested parties;
7. opportunities for continual improvement.

The outputs of the management review shall include decisions related to:

• the continuing suitability, adequacy and effectiveness of the OH&S management system in achieving its intended outcomes;
• continual improvement opportunities;
• any need for changes to the OH&S management system;
• resources needed;
• actions, if needed;
• opportunities to improve integration of the OH&S management system with other business processes;
• any implications for the strategic direction of the organization.

Top management shall communicate the relevant outputs of management reviews to workers, and, where they exist, workers’ representatives.
The organization shall retain documented information as evidence of the results of management reviews.

As per Annex A (Guidance on the use of ISO 45001:2018 standard) of ISO 45001:2018 standard it further explains

The terms used in relation to management review should be understood as follows:

1. “suitability” refers to how the OH&S management system fits the organization, its operation, its culture and business systems;
2. “adequacy” refers to whether the OH&S management system is implemented appropriately;
3. “effectiveness” refers to whether the OH&S management system is achieving the intended outcome.

The management review topics listed in 9.3 a) to g) need not be addressed all at once; the organization should determine when and how the management review topics are addressed.

1) Top management shall review the organization’s OH&S management system, at planned intervals

Top management plays a crucial role in ensuring the effectiveness of an organization’s Occupational Health and Safety (OH&S) management system. To review the OH&S management system at planned intervals, top management should follow a structured process. Here are the key steps and considerations:

1. Establish a Review Schedule: Determine the frequency at which the OH&S management system will be reviewed. This may be specified by relevant standards or regulations, but it should also take into account the organization’s specific needs and risks.
2. Define the Review Objectives: Clearly define the objectives and scope of the management system review. What aspects of OH&S performance and compliance are to be assessed during the review?
3. Assemble the Review Team: Select a cross-functional team of individuals with expertise in occupational health and safety, including representatives from different departments and levels of the organization.
4. Prepare Documentation: Gather relevant documents and data, including incident reports, risk assessments, audit findings, and performance metrics related to OH&S.
5. Conduct the Review:
   • Hold a structured review meeting or series of meetings with the assembled team.
   • Review the organization’s OH&S policy, objectives, and targets.
   • Evaluate the effectiveness of the management system in achieving these objectives and targets.
   • Assess the adequacy of resources allocated to OH&S.
   • Review any relevant legal and regulatory changes.
   • Analyze incidents, near-misses, and non-conformities, and identify trends.
   • Evaluate the effectiveness of corrective and preventive actions taken.
   • Consider feedback from employees and other stakeholders.
   • Discuss opportunities for improvement.
6. Determine Action Items: Based on the review findings, identify action items, including corrective actions, preventive actions, and opportunities for improvement. Assign responsibilities and set deadlines for these actions.
7. Document the Review: Document the results of the review, including findings, actions, and decisions made during the review process. This documentation is important for maintaining a record of OH&S system performance and demonstrating compliance.
8. Communicate the Results: Share the results of the management system review with relevant stakeholders, including employees, senior management, and any external parties as required by regulations or standards.
9. Implement Improvement Actions: Ensure that the identified corrective and preventive actions are carried out effectively to address any deficiencies or areas for improvement in the OH&S management system.
10. Monitor Progress: Continuously monitor the progress of improvement actions and track performance against OH&S objectives and targets.
11. Review and Adjust the Management System: Use the results of the management system review to make necessary adjustments to OH&S policies, procedures, and objectives.
12. Continual Improvement: Emphasize the importance of continual improvement in OH&S performance and regularly revisit the review process to ensure that the management system remains effective and aligned with organizational goals.

By following these steps, top management can effectively review and improve the organization’s OH&S management system, contributing to the well-being and safety of employees and compliance with legal and regulatory requirements. The planned interval for reviewing an organization’s Occupational Health and Safety (OHS) management system should be determined based on several factors, including regulatory requirements, organizational context, risk factors, and the organization’s specific needs and objectives. Here are some considerations to help determine the appropriate review interval:

1. Regulatory Requirements: Check if there are any legal or regulatory requirements in your jurisdiction that specify the frequency of OHS management system reviews. Some standards or regulations may mandate annual or biennial reviews.
2. Organizational Context: Consider the size and complexity of your organization. Larger organizations with more extensive OHS risks and activities may require more frequent reviews.
3. Risk Factors: Assess the nature and severity of OHS risks within your organization. High-risk industries or workplaces with a history of accidents or incidents may necessitate more frequent reviews.
4. Performance Trends: Monitor the performance of your OHS management system over time. If you observe significant changes or issues, consider more frequent reviews to address them promptly.
5. Objectives and Targets: Align the review interval with the timeframe for achieving OHS objectives and targets. If your organization has short-term goals, more frequent reviews may be beneficial.
6. Organizational Change: Consider the rate of organizational change. Major changes in operations, processes, or organizational structure may warrant more frequent reviews to ensure OHS remains integrated effectively.
7. Stakeholder Expectations: Take into account the expectations of stakeholders, including employees, management, customers, and regulatory authorities. Frequent reviews can demonstrate a commitment to safety.
8. Continuous Improvement: Emphasize the principle of continual improvement. Regular reviews can help identify opportunities for improvement and track progress.

As a general guideline, many organizations choose to conduct a comprehensive review of their OHS management system at least annually. This annual review can serve as a baseline, and additional reviews or assessments can be conducted more frequently as needed, especially if there are significant changes in circumstances or if issues arise that require immediate attention. Ultimately, the review interval should be flexible and adaptable to the organization’s unique situation. Regular communication with stakeholders, monitoring of OHS performance indicators, and a commitment to continuous improvement will help ensure that the chosen review interval remains appropriate and effective in maintaining a safe and healthy workplace.

2) Management review of OH&S management system is done to ensure its continuing suitability, adequacy and effectiveness

The management review of an Occupational Health and Safety (OH&S) management system is conducted to ensure its continuing suitability, adequacy, and effectiveness. This review process is a fundamental element of managing health and safety within an organization and helps in achieving the following objectives:

1. Suitability: Management reviews assess whether the OH&S management system is still suitable for the organization’s needs and objectives. It ensures that the system remains aligned with the organization’s goals, values, and strategic direction.
2. Adequacy: The review evaluates whether the OH&S management system is adequate to address the identified risks and hazards within the organization. It examines whether the system’s components, such as policies, procedures, resources, and controls, are sufficient to manage health and safety effectively.
3. Effectiveness: Management reviews determine the effectiveness of the OH&S management system in achieving its intended outcomes. This includes assessing whether the system has been successful in preventing incidents, injuries, illnesses, and near-misses.

During the management review, top management typically evaluates various aspects of the OH&S management system, including:

• Compliance with relevant legal and regulatory requirements.
• The performance of key OH&S objectives and targets.
• Analysis of incident reports, near-misses, and non-conformities.
• Effectiveness of corrective and preventive actions.
• Adequacy of resources and support for the OH&S program.
• Feedback from employees, stakeholders, and interested parties.
• Evaluation of the OH&S policy and the organization’s commitment to safety.

Based on the findings of the management review, corrective actions and improvements are identified and implemented as necessary. The outcomes of the review help ensure that the organization’s OH&S management system remains up-to-date, responsive to changing circumstances, and capable of continuously improving health and safety performance.The management review process is not just a compliance requirement but a strategic tool that empowers top management to make informed decisions regarding the organization’s commitment to health and safety, resource allocation, and overall business performance. It reinforces the importance of a proactive approach to preventing workplace accidents, injuries, and illnesses.

3) The management review shall include consideration of the status of actions from previous management reviews

Including the status of actions from previous management reviews is a crucial component of the input to the current management review of an Occupational Health and Safety (OH&S) management system. This information provides valuable insights into the organization’s progress in addressing identified issues, implementing improvements, and ensuring the ongoing effectiveness of the OH&S management system. It allows top management to track the progress of corrective and preventive actions (CAPAs) that were identified in previous reviews. This helps ensure that these actions are not forgotten and are being carried out effectively. By reviewing the status of previous actions, it holds responsible individuals and departments accountable for completing assigned tasks and meeting deadlines. This accountability encourages a culture of responsibility for safety. It supports the principle of continual improvement by assessing whether the actions taken have resulted in positive changes and whether further actions or adjustments are needed. It helps identify any persistent issues or trends in incident reports, near-misses, or non-conformities that may indicate underlying systemic problems. Addressing these issues can reduce future risks. Reviewing the status of previous actions informs decisions about the allocation of resources (financial, human, and other resources) to address safety-related issues effectively. Having a record of previous actions and their outcomes provides documented evidence of the organization’s commitment to safety and its proactive approach to managing OH&S risks. To ensure the effectiveness of this aspect of the management review, organizations should maintain a well-organized record-keeping system that tracks the status of all actions resulting from previous reviews. This system should include details such as the action item, responsible party, deadline, progress updates, and outcomes.During the management review meeting, top management should review and discuss the status of these actions and consider whether any further actions or adjustments are necessary to improve the OH&S management system. This iterative process helps organizations stay focused on safety and continually enhance their OH&S performance.

4) The management review shall include consideration of changes in external and internal issues that are relevant to the OH&S management system

Including changes in both external and internal issues that are relevant to the Occupational Health and Safety (OH&S) management system is a crucial component of the input to the management review process. Here’s why it’s important to consider these changes:

1. Risk Assessment and Management: Identifying changes in external and internal issues helps in assessing the potential risks and opportunities associated with the OH&S management system. Understanding these issues allows organizations to proactively manage risks, prevent incidents, and capitalize on opportunities for improvement.
2. Legal and Regulatory Compliance: External issues often include changes in laws, regulations, and industry standards related to occupational health and safety. Monitoring these changes ensures that the organization remains compliant with legal requirements, minimizing the risk of legal issues, fines, and penalties.
3. Adaptation to Changing Conditions: The business environment is constantly evolving. External and internal issues can lead to shifts in the organization’s operations, structure, and culture. Awareness of these changes helps the OH&S management system adapt and remain effective in addressing new challenges.
4. Stakeholder Expectations: Organizations have various stakeholders, including employees, customers, suppliers, investors, and the community. Understanding the concerns and expectations of these stakeholders regarding safety is essential for maintaining trust, reputation, and social responsibility.
5. Continuous Improvement: Keeping an eye on external and internal issues ensures that the organization is committed to continuous improvement in OH&S performance. By addressing emerging risks and opportunities, the management system becomes more effective over time.
6. Resource Allocation: Knowledge of internal issues, such as changes in resources, organizational structure, or processes, helps in allocating resources effectively to support the OH&S management system. Proper resource allocation is essential for ensuring the system’s adequacy and effectiveness.
7. Data-Driven Decision-Making: Incorporating relevant data on external and internal issues provides a basis for data-driven decision-making during the management review process. This improves the quality of decisions and actions taken to enhance OH&S performance.
8. Safety Culture: Understanding internal issues, including workplace culture, employee feedback, and incident data, enables organizations to foster a culture of safety. It helps in addressing any cultural challenges or gaps that may exist.
9. Proactive Risk Mitigation: By addressing potential risks and issues before they escalate, organizations can prevent accidents, injuries, and illnesses. This proactive approach to risk mitigation is a fundamental principle of effective OH&S management.
10. Demonstration of Commitment: Demonstrating a commitment to monitoring and addressing external and internal issues shows stakeholders, including employees and regulatory authorities, that the organization takes safety seriously and is dedicated to creating a safe work environment.

Needs and Expectations of Interested Parties:

• Identifying the needs and expectations of interested parties, which can include employees, customers, suppliers, regulatory agencies, and the community, is crucial. Understanding these needs and expectations allows the organization to align its OH&S management system with stakeholder concerns and priorities.
• For example, employees may expect a safe and healthy work environment, while customers may expect products or services that are produced with a focus on worker safety. By addressing these expectations, the organization can enhance its reputation and maintain stakeholder trust.

Legal Requirements and Other Requirements:

• Compliance with legal requirements and other applicable requirements is a fundamental aspect of an effective OH&S management system. This includes local, national, and international regulations, standards, and industry-specific requirements.
• The management review should assess the organization’s compliance with these obligations and identify any gaps or areas of non-conformity that need attention. Ensuring compliance helps prevent legal issues and demonstrates the organization’s commitment to following best practices.

Risks and Opportunities:

• Identifying and assessing OH&S risks and opportunities is essential for effective risk management. This includes risks related to workplace hazards, human factors, process failures, and external factors.
• Opportunities for improvement should also be considered, such as implementing new technologies or practices that can enhance safety performance.
• By understanding and addressing risks and opportunities, the organization can take proactive measures to prevent incidents and continuously improve its OH&S management system.

5) The management review shall include consideration of the extent to which the OH&S policy and the OH&S objectives have been met;

Including an assessment of the extent to which the Occupational Health and Safety (OH&S) policy and OH&S objectives have been met is a fundamental component of the input to the management review of an OH&S management system. Here’s why this is important:

1. Performance Evaluation: Evaluating the extent to which the OH&S policy and objectives have been met provides a clear picture of the performance of the OH&S management system. It helps determine whether the organization is achieving its safety-related goals and commitments.
2. Accountability: Assessing the achievement of objectives holds responsible parties accountable for their roles in implementing the OH&S policy and driving safety improvements. This accountability encourages a culture of ownership and responsibility for safety.
3. Continuous Improvement: Monitoring progress toward meeting OH&S objectives enables the organization to identify areas where improvement is needed. This information serves as a basis for developing corrective actions and adjusting strategies to enhance safety performance continually.
4. Alignment with Strategy: The OH&S policy and objectives should be aligned with the organization’s broader strategic goals. Assessing their achievement ensures that safety remains integrated into the overall business strategy.
5. Transparency and Communication: Reporting on the extent to which OH&S objectives have been met promotes transparency and open communication within the organization. It allows for sharing successes, lessons learned, and areas where additional efforts are required.
6. Demonstrating Commitment: Demonstrating that the organization is actively pursuing and achieving its OH&S objectives reinforces the commitment to safety. This commitment is important for building trust among employees, stakeholders, and regulatory authorities.
7. Resource Allocation: By assessing whether OH&S objectives have been met, the organization can evaluate whether the allocated resources (financial, human, and time) are effectively supporting safety initiatives. Adjustments can be made as needed to ensure adequate resources are available.
8. Risk Management: Understanding the extent to which OH&S objectives have been met can help identify areas where safety risks may persist. This insight allows for targeted risk management efforts in areas of non-achievement.
9. Data-Driven Decision-Making: The evaluation of OH&S objectives provides data that informs decision-making during the management review process. Data-driven decisions are more likely to lead to effective actions for improving safety.
10. Regulatory Compliance: Achieving OH&S objectives can contribute to regulatory compliance, as objectives often align with legal and regulatory requirements. This can help the organization avoid legal issues and penalties.

Incorporating an assessment of the OH&S policy and objectives into the management review process is integral to the continuous improvement of the OH&S management system. It ensures that the organization remains focused on safety, tracks progress, and takes corrective actions to achieve its safety-related goals.

6) The management review shall include consideration of information on the OH&S performance, including trends in incidents, nonconformities, corrective actions and continual improvement; monitoring and measurement results; results of evaluation of compliance with legal requirements and other requirements; audit results; consultation and participation of workers; risks and opportunities;

By including these components in the management review input, organizations can comprehensively evaluate their OH&S performance, identify areas for improvement, and make informed decisions to enhance safety. This data-driven approach helps organizations maintain a proactive stance toward safety, prevent incidents, and continually improve their OH&S management systems.

1. Incidents, Nonconformities, Corrective Actions, and Continual Improvement:
   • Monitoring incidents and nonconformities provides insight into the safety performance of the organization.
   • Corrective actions show how effectively issues are addressed to prevent recurrence.
   • Trends in these areas highlight areas for improvement and the effectiveness of the OH&S management system.
2. Monitoring and Measurement Results:
   • Measurement results related to OH&S performance, such as injury rates, near-miss reports, and safety observations, provide quantitative data for evaluating safety outcomes.
   • These results help identify trends and measure progress toward safety objectives and targets.
3. Results of Evaluation of Compliance with Legal Requirements and Other Requirements:
   • Demonstrating compliance with legal and other requirements is essential for avoiding legal issues and maintaining regulatory adherence.
   • Non-compliance can lead to legal and financial consequences, making this information vital for decision-making.
4. Audit Results:
   • Audit results provide an independent assessment of the effectiveness of the OH&S management system and its alignment with established procedures and standards.
   • They highlight areas where corrective actions or improvements are needed.
5. Consultation and Participation of Workers:
   • Involving workers in OH&S processes is essential for identifying hazards, implementing controls, and promoting a safety culture.
   • Feedback from workers can reveal valuable insights into potential safety issues.
6. Risks and Opportunities:
   • Identifying and assessing risks and opportunities are crucial for proactive risk management and continuous improvement in safety.
   • Understanding potential risks allows for the development of mitigation strategies, while recognizing opportunities can lead to enhanced safety practices.

7) The management review shall include consideration of the adequacy of resources for maintaining an effective OH&S management system

Assessing the adequacy of resources for maintaining an effective Occupational Health and Safety (OH&S) management system is a crucial element to include in the input to the management review process. Here are key reasons why this is important:

1. Resource Allocation: Evaluating the adequacy of resources ensures that the necessary resources, such as personnel, budget, time, and technology, are allocated to support the OH&S management system. This includes resources for risk assessment, training, incident response, and continual improvement efforts.
2. System Sustainability: Adequate resources are essential for sustaining the OH&S management system over the long term. Without sufficient resources, the system may become ineffective, leading to safety lapses and increased risks.
3. Compliance with Legal Requirements: Many legal and regulatory requirements mandate that organizations allocate appropriate resources to maintain a safe workplace. Ensuring resource adequacy helps maintain compliance with these legal obligations.
4. Effective Risk Management: Adequate resources are necessary for conducting comprehensive risk assessments and implementing controls to manage OH&S risks effectively. Inadequate resources can lead to unaddressed risks and increased incident potential.
5. Proactive Improvement: Sufficient resources enable organizations to proactively identify areas for improvement and invest in safety initiatives that prevent incidents rather than react to them.
6. Worker Engagement: Workers need adequate resources, including training and equipment, to perform their jobs safely. Ensuring resource adequacy enhances worker engagement in safety practices and promotes a strong safety culture.
7. Performance Metrics: Resource allocation and adequacy can be measured and tracked as key performance indicators (KPIs) in the management review process. Monitoring resource-related metrics allows organizations to make data-driven decisions.
8. Preventing Burnout: Overburdened employees can experience burnout, which can negatively impact safety performance. Adequate staffing and resources help prevent burnout and maintain employee well-being.
9. Budgeting and Planning: Resource assessments inform budgeting and strategic planning processes. Organizations can allocate funds and resources more effectively when they have a clear understanding of their OH&S needs.
10. Demonstrating Commitment: Adequate resource allocation demonstrates a commitment to safety from top management and the organization as a whole. This commitment is important for fostering a safety-conscious culture.

Including an assessment of resource adequacy in the management review input ensures that the OH&S management system is well-supported and sustainable. It helps organizations make informed decisions about resource allocation, prevent safety incidents, comply with legal requirements, and continually improve their safety performance.

8) The management review shall include consideration of relevant communication(s) with interested parties

Including relevant communication with interested parties in the input to the management review of an Occupational Health and Safety (OH&S) management system is an important and valuable practice. Here’s why this inclusion is important:

1. Transparency: Communicating with interested parties, including employees, customers, suppliers, and regulatory authorities, fosters transparency in the organization’s OH&S efforts. It demonstrates a commitment to open and honest communication regarding safety.
2. Stakeholder Engagement: Communication with interested parties encourages engagement and feedback. Engaged stakeholders are more likely to provide valuable insights, identify potential safety issues, and contribute to safety improvement efforts.
3. Expectation Management: It helps manage the expectations of stakeholders regarding safety. Clear and regular communication ensures that stakeholders are aware of the organization’s safety goals, policies, and performance.
4. Crisis and Emergency Communication: Effective communication plans and practices are crucial during crisis situations or emergencies. Being prepared to communicate with interested parties during such times can mitigate potential harm and maintain trust.
5. Regulatory Compliance: Legal and regulatory requirements may mandate specific communication obligations with interested parties. Ensuring compliance with these requirements is essential to avoid legal issues.
6. Reputation Management: Positive and transparent communication with interested parties can help protect and enhance the organization’s reputation, especially in situations where safety issues or incidents may occur.
7. Continuous Improvement: Feedback received through communication channels can highlight areas for improvement in the OH&S management system. It provides data for making informed decisions about safety enhancements.
8. Conflict Resolution: In situations where safety-related conflicts arise with interested parties (e.g., employees, community members), effective communication can help resolve issues amicably and prevent escalation.
9. Training and Awareness: Communication is essential for promoting safety awareness and training. It ensures that all stakeholders, including employees, are well-informed about safety procedures, hazards, and best practices.
10. Record Keeping: Documenting communication with interested parties provides a historical record that can be referenced during audits, investigations, and management reviews. It demonstrates the organization’s commitment to record-keeping and accountability.

Incorporating relevant communication with interested parties into the management review input ensures that the organization’s OH&S management system is aligned with stakeholder expectations, responsive to feedback, and adaptable to changing circumstances. It also reinforces a culture of safety and collaboration within the organization and its broader community.

9) The management review shall include consideration of opportunities for continual improvement.

Including opportunities for continual improvement in the input to the management review of an Occupational Health and Safety (OH&S) management system is a critical component. Here’s why this is important:

1. Continuous Improvement Culture: Identifying opportunities for continual improvement reinforces a culture of ongoing enhancement in safety practices within the organization. It encourages a mindset of always seeking ways to make the workplace safer.
2. Proactive Risk Management: Recognizing and acting on improvement opportunities can help prevent incidents before they occur. Proactive risk management is a key goal of any effective OH&S management system.
3. Optimizing Resources: Continual improvement initiatives often focus on optimizing resource allocation and effectiveness. This ensures that resources are used efficiently to achieve the best safety outcomes.
4. Feedback Integration: Continual improvement is informed by feedback from various sources, including employees, incident reports, audits, and stakeholder input. Integrating this feedback into the management review process allows for data-driven decisions.
5. Adaptation to Change: The identification of improvement opportunities helps the organization adapt to changing circumstances, whether they are related to operations, technology, or external factors.
6. Risk Reduction: Implementing improvements can reduce existing risks and prevent new ones from emerging. This can result in fewer incidents, near-misses, and non-conformities.
7. Enhanced Performance: Continual improvement leads to enhanced OH&S performance, which can have positive effects on productivity, employee morale, and the organization’s reputation.
8. Regulatory Compliance: Demonstrating a commitment to continual improvement can help organizations remain compliant with evolving legal and regulatory requirements related to safety.
9. Resource Allocation: Assessing improvement opportunities helps organizations allocate resources effectively to address safety-related challenges and capitalize on areas for enhancement.
10. Benchmarking and Best Practices: Continual improvement often involves benchmarking against industry best practices and standards. It ensures that the organization stays competitive in terms of safety performance.
11. Documentation and Accountability: Incorporating improvement opportunities into the management review process establishes a record of the organization’s commitment to safety enhancement and accountability for ongoing progress.
12. Long-Term Success: Sustainable success in OH&S management depends on the organization’s ability to adapt and improve continuously. Identifying and acting on improvement opportunities is essential for long-term success.

By including opportunities for continual improvement in the management review input, organizations can actively seek ways to enhance their OH&S management system, prevent safety incidents, and continually strive for excellence in workplace safety. This process is essential for ensuring the ongoing effectiveness of the OH&S management system.

10) The outputs of the management review shall include decisions related to the continuing suitability, adequacy and effectiveness of the OH&S management system in achieving its intended outcomes

decisions related to the continuing suitability, adequacy, and effectiveness of the Occupational Health and Safety (OH&S) management system in achieving its intended outcomes are a fundamental and central output of the management review process. Let’s delve into why these decisions are crucial:

1. Performance Assessment: These decisions are based on a thorough assessment of the OH&S management system’s performance. They consider whether the system is achieving its intended outcomes, which typically involve reducing workplace incidents, injuries, and illnesses.
2. Alignment with Objectives: Decisions regarding suitability, adequacy, and effectiveness are directly linked to the organization’s OH&S objectives and targets. These decisions help determine whether the objectives are being met and whether adjustments are necessary to stay on track.
3. Continual Improvement: Assessing the effectiveness of the OH&S management system informs decisions about where improvements are needed. These decisions drive continual improvement efforts to enhance safety performance over time.
4. Risk Management: Adequacy and effectiveness decisions also relate to risk management. They help identify and address areas where safety risks may persist, ensuring that the organization’s risk mitigation efforts are adequate.
5. Resource Allocation: These decisions can impact the allocation of resources (e.g., personnel, budget, training) to support the OH&S management system. Adequate resources are essential for achieving intended outcomes.
6. Compliance and Legal Obligations: Ensuring that the OH&S management system is suitable and effective is often a legal requirement. These decisions help maintain compliance with OH&S regulations and standards.
7. Documentation and Accountability: Documenting decisions related to suitability, adequacy, and effectiveness reinforces accountability within the organization. It provides a record of the organization’s commitment to safety and improvement.
8. Communication: These decisions are essential for communicating the results of the management review to relevant stakeholders, including employees, management, and regulatory authorities. Clear communication ensures alignment and understanding.
9. Strategic Direction: Decisions about the OH&S management system’s adequacy and effectiveness may have implications for the organization’s strategic direction. They can influence the organization’s safety priorities and goals.
10. Continuous Improvement: Continual assessment and decisions in this regard promote a culture of continuous improvement in safety. They encourage proactive efforts to prevent incidents and improve safety practices.

In summary, decisions related to the continuing suitability, adequacy, and effectiveness of the OH&S management system are pivotal for ensuring that the organization remains committed to its safety objectives, meets regulatory requirements, allocates resources effectively, and continually enhances safety performance. These decisions guide the organization in achieving its intended outcomes for occupational health and safety.

11) The outputs of the management review shall include decisions related to continual improvement opportunities

Decisions related to continual improvement opportunities are a crucial output of the management review process for an Occupational Health and Safety (OH&S) management system. Here’s why these decisions are important:

1. Enhanced Safety Performance: Identifying and acting on improvement opportunities is key to enhancing safety performance. These opportunities help organizations address weaknesses, prevent incidents, and reduce occupational health and safety risks.
2. Prevention of Recurrence: Continual improvement decisions aim to prevent the recurrence of incidents, non-conformities, and other safety issues. This proactive approach minimizes the likelihood of incidents happening again.
3. Data-Driven Decision-Making: Improvement opportunities are often based on data and evidence from incident reports, near-misses, audits, performance metrics, and stakeholder feedback. This data-driven approach ensures that decisions are well-informed.
4. Resource Allocation: Decisions regarding improvement opportunities may involve allocating resources (e.g., personnel, budget, training) to address identified issues effectively. Proper resource allocation is essential for successful improvement initiatives.
5. Prioritization: Not all improvement opportunities are of equal importance. Decision-making helps prioritize opportunities based on their potential impact on safety and the organization’s objectives.
6. Continuous Learning: The process of identifying and acting on improvement opportunities fosters a culture of continuous learning within the organization. It encourages employees at all levels to contribute ideas for safety enhancement.
7. Compliance and Best Practices: Some improvement opportunities may be linked to compliance with legal requirements or industry best practices. Addressing these opportunities helps maintain regulatory adherence and industry competitiveness.
8. Competitive Advantage: By continually improving safety practices and outcomes, organizations can gain a competitive advantage. This can attract customers, investors, and employees who value a commitment to safety.
9. Demonstrating Commitment: Taking action on improvement opportunities demonstrates the organization’s commitment to safety and its employees. This commitment can boost morale and trust among stakeholders.
10. Innovation: Improvement opportunities often lead to innovative solutions for safety challenges. Encouraging innovation in safety practices can result in more effective and efficient processes.
11. Documentation: Documenting decisions related to improvement opportunities provides a record of the organization’s commitment to safety and ongoing efforts to enhance it. This documentation can be valuable for audits and regulatory compliance.
12. Communication: Effective communication of improvement decisions ensures that relevant stakeholders, including employees, are aware of the organization’s commitment to safety enhancement and can actively contribute to improvement initiatives.

Incorporating continual improvement decisions into the management review process ensures that the OH&S management system remains dynamic, responsive to changing circumstances, and focused on achieving higher levels of safety performance. It is a core element of a proactive approach to occupational health and safety.

12) The outputs of the management review shall include decisions related to any need for changes to the OH&S management system

Decisions related to any need for changes to the Occupational Health and Safety (OH&S) management system are a crucial output of the management review process. Here’s why these decisions are important:

1. Continuous Improvement: Decisions regarding changes to the OH&S management system are fundamental to the principle of continuous improvement. They ensure that the system evolves and adapts to emerging risks, challenges, and opportunities.
2. Alignment with Objectives: Decisions on changes consider whether the current system aligns with OH&S objectives, targets, and the organization’s strategic goals. If misalignment is identified, changes may be necessary to realign the system with the organization’s mission.
3. Risk Management: Changes may be needed to address newly identified risks or changing risk profiles. Proactive risk management involves adapting the OH&S management system to mitigate emerging risks effectively.
4. Legal and Regulatory Compliance: Changes may be required to ensure that the OH&S management system remains compliant with evolving legal and regulatory requirements. Non-compliance can lead to legal issues and penalties.
5. Resource Allocation: If resources allocated to the OH&S management system are insufficient or misallocated, decisions may involve adjustments to resource allocation to support the system effectively.
6. Lessons Learned: Decisions on changes often incorporate lessons learned from incidents, near-misses, audits, and other safety-related experiences. These lessons help prevent similar incidents in the future.
7. Technology and Innovation: Advances in technology and innovative safety practices may necessitate changes to the OH&S management system. Embracing new tools and approaches can enhance safety outcomes.
8. Employee Input: Involving employees in the decision-making process regarding changes to the system can lead to more effective and accepted changes. Employees often have valuable insights into safety improvements.
9. Performance Metrics: Performance data and metrics are considered when deciding on changes. If performance indicators suggest a need for improvement, changes may be implemented to address deficiencies.
10. Documentation and Record Keeping: Decisions related to changes should be well-documented. Documentation provides a historical record and helps ensure that changes are tracked and implemented consistently.
11. Communication: Communicating decisions on changes to relevant stakeholders, including employees and management, is essential. Clear communication ensures alignment and understanding of the rationale behind changes.
12. Implementation Plans: Decisions related to changes should include plans for implementation, timelines, and responsibilities. This ensures that changes are executed effectively and efficiently.
13. Monitoring and Review: Changes should be monitored and reviewed to assess their effectiveness. This feedback loop ensures that changes achieve their intended objectives and may lead to further adjustments.

Incorporating decisions on changes into the management review process ensures that the OH&S management system remains dynamic, responsive, and effective in addressing safety challenges. It reinforces the organization’s commitment to continual improvement in occupational health and safety.

13) The outputs of the management review shall include decisions related to resources needed

Decisions related to the resources needed are a critical output of the management review process for an Occupational Health and Safety (OH&S) management system. Here’s why these decisions are important:

1. Resource Allocation: Decisions about resources needed involve assessing whether the current allocation of resources (e.g., personnel, budget, equipment, training) is sufficient to support the OH&S management system effectively. This ensures that the system operates smoothly.
2. Performance Enhancement: Adequate resources are essential for achieving and maintaining high levels of safety performance. Resource decisions aim to provide the necessary support for safety initiatives, risk management, and compliance efforts.
3. Proactive Risk Management: Resource needs should align with the organization’s risk profile. Identifying and allocating resources for addressing high-priority risks helps prevent incidents and reduces the potential for harm.
4. Compliance with Legal Requirements: Resource decisions should ensure that the OH&S management system remains compliant with legal and regulatory requirements. Adequate resources are often mandated to maintain a safe workplace.
5. Efficiency and Effectiveness: Resource allocation decisions aim to optimize resource usage for OH&S activities. Ensuring that resources are allocated efficiently maximizes the effectiveness of safety initiatives.
6. Training and Skill Development: Adequate resources for training and skill development are vital for ensuring that employees have the knowledge and competencies to work safely. This is especially important for high-risk industries.
7. Technology and Tools: Modern OH&S management often relies on technology and tools for data collection, analysis, and reporting. Decisions about resources may involve investments in technology to enhance safety efforts.
8. Employee Engagement: Providing resources for employee involvement and engagement in safety programs, such as safety committees and hazard reporting systems, is important for a strong safety culture.
9. Budget Planning: Decisions regarding resource needs are central to budget planning. Organizations can allocate budget resources more effectively when they have a clear understanding of OH&S requirements.
10. Documentation and Record Keeping: Resource decisions should be documented to provide transparency and accountability. This documentation is important for demonstrating commitment to safety and for audits.
11. Communication: Effective communication of resource decisions is essential for ensuring that relevant stakeholders, including employees and management, are aware of resource allocations and their role in supporting safety.
12. Sustainability: Ensuring that resources are available over the long term is crucial for the sustainability of the OH&S management system. This includes addressing resource needs in succession planning.
13. Monitoring and Review: Resource decisions should be regularly reviewed and adjusted as needed to reflect changing circumstances, emerging risks, and evolving safety priorities.

Incorporating decisions related to resources needed into the management review process ensures that the OH&S management system is adequately supported, can effectively address safety challenges, and remains aligned with the organization’s commitment to occupational health and safety. It also helps prevent resource constraints from hindering safety efforts.

14) The outputs of the management review shall include decisions related to any actions needed

Decisions related to any actions needed are a crucial output of the management review process for an Occupational Health and Safety (OH&S) management system. Here’s why these decisions are important:

1. Corrective Actions: Identifying actions needed often involves addressing corrective actions to rectify non-conformities, deficiencies, or areas of non-compliance with OH&S requirements. Corrective actions prevent the recurrence of incidents and safety issues.
2. Preventive Actions: Actions may be needed to prevent potential safety issues and risks from occurring in the future. These actions are proactive measures to enhance safety.
3. Continuous Improvement: Decisions on actions needed support the organization’s commitment to continuous improvement in OH&S. They promote a culture of ongoing enhancement in safety practices.
4. Incident Prevention: Actions can be taken to address root causes of incidents and near-misses. By addressing these root causes, the organization reduces the likelihood of similar incidents happening again.
5. Resource Allocation: Actions often involve allocating resources (e.g., personnel, budget, training) to support safety initiatives and improvement efforts effectively.
6. Compliance: Actions may be needed to ensure compliance with legal and regulatory requirements related to OH&S. Non-compliance can lead to legal issues and penalties.
7. Employee Engagement: Actions can involve engaging employees in safety initiatives, such as safety training, participation in safety committees, and hazard reporting programs.
8. Performance Enhancement: Actions are designed to enhance OH&S performance by addressing identified weaknesses and gaps in the management system.
9. Documentation and Accountability: Actions should be well-documented to provide transparency and accountability. Documentation includes details about what actions will be taken, who is responsible, and timelines.
10. Communication: Effective communication of actions needed ensures that relevant stakeholders, including employees and management, are aware of their roles and responsibilities in implementing the actions.
11. Monitoring and Review: Actions should be monitored and reviewed to assess their effectiveness. This feedback loop ensures that actions achieve their intended objectives and may lead to further adjustments.
12. Integration with Other Business Processes: Actions may involve changes to integrate the OH&S management system more effectively with other business processes, promoting a holistic approach to safety.
13. Documentation and Record Keeping: Actions and their outcomes should be documented to maintain a record of the organization’s commitment to safety improvement and to provide a basis for audit and regulatory compliance.
14. Budget Planning: Decisions about actions often affect budget planning. Allocating resources to support actions should be considered in the budgeting process.
15. Employee Training: Actions may involve training programs to enhance employee knowledge and skills related to safety.
16. Emergency Preparedness: Actions related to emergency response and preparedness ensure that the organization is ready to address safety incidents effectively.

Incorporating decisions related to actions needed into the management review process ensures that the organization is proactive in addressing safety issues, committed to improvement, and responsive to changing circumstances. It helps prevent safety incidents and reinforces a culture of safety and accountability.

15) The outputs of the management review shall include decisions related to opportunities to improve integration of the OH&S management system with other business processes

Decisions related to opportunities to improve the integration of the Occupational Health and Safety (OH&S) management system with other business processes are essential outputs of the management review process. Here’s why these decisions are important:

1. Holistic Approach to Safety: Integration decisions promote a holistic approach to safety, ensuring that safety considerations are embedded throughout all aspects of the organization’s operations and decision-making processes.
2. Efficiency and Effectiveness: Integrated processes are often more efficient and effective. Decisions to improve integration help streamline workflows, reduce duplication, and optimize resource allocation.
3. Risk Management: Integrated systems allow for a more comprehensive approach to risk management. Decisions may involve aligning risk assessments and mitigation strategies across various processes to address safety risks effectively.
4. Data Sharing: Improved integration facilitates the sharing of relevant safety data and information across departments. This enhances visibility into safety performance and enables data-driven decision-making.
5. Compliance: Ensuring that the OH&S management system is integrated with other business processes helps maintain compliance with legal and regulatory requirements. Decisions may involve aligning processes with OH&S standards.
6. Resource Allocation: Decisions about integration often involve resource allocation to support the integration efforts. Adequate resources are necessary to implement integration effectively.
7. Consistency: Integration decisions aim to standardize safety practices and procedures across the organization, promoting consistency in safety-related activities and decision-making.
8. Communication: Effective communication is critical for integration. Decisions may involve improving communication channels to ensure that safety information flows seamlessly between departments.
9. Employee Engagement: Engaging employees in safety initiatives across various business processes is essential. Decisions may involve measures to promote employee involvement and commitment to safety.
10. Performance Metrics: Integration allows for the alignment of performance metrics with safety objectives. Decisions may involve selecting and tracking key performance indicators (KPIs) that reflect safety performance across the organization.
11. Training and Awareness: Integration often requires training and awareness programs to ensure that employees are well-informed about safety requirements and best practices.
12. Cross-Functional Collaboration: Integration decisions encourage cross-functional collaboration. They promote cooperation between departments to achieve common safety goals.
13. Documentation and Record Keeping: Decisions related to integration should be documented to provide a record of the organization’s commitment to safety and integration efforts. Documentation helps with accountability and audits.
14. Continuous Improvement: Integration is an ongoing process. Decisions should include plans for continuous improvement in integration efforts as the organization evolves.
15. Strategic Alignment: Integration decisions may have implications for the organization’s strategic direction. They can influence safety priorities and goals that align with the broader organizational strategy.

Incorporating decisions related to opportunities to improve integration of the OH&S management system with other business processes ensures that safety is an integral part of the organization’s operations. It promotes a culture of safety, enhances risk management, and supports the organization in achieving its safety objectives while optimizing overall business performance.

16) The outputs of the management review shall include decisions related to any implications for the strategic direction of the organization.

Decisions related to any implications for the strategic direction of the organization are a critical output of the management review process for an Occupational Health and Safety (OH&S) management system. Here’s why these decisions are important:

1. Alignment with Organizational Goals: Decisions about strategic direction ensure that the OH&S management system aligns with the broader goals and mission of the organization. Safety becomes an integral part of the organizational strategy.
2. Risk Mitigation: Identifying implications for strategic direction often involves assessing risks and opportunities related to safety. These decisions help the organization proactively manage risks and prevent incidents.
3. Competitive Advantage: An effective OH&S management system can provide a competitive advantage. Strategic decisions may involve leveraging safety performance as a selling point to attract customers, investors, and employees.
4. Compliance and Reputation: Ensuring that the OH&S management system aligns with strategic goals helps the organization remain compliant with legal and regulatory requirements. It also contributes to maintaining and enhancing the organization’s reputation.
5. Resource Allocation: Strategic decisions may involve allocating resources, including budget and personnel, to support safety initiatives and achieve safety-related strategic objectives.
6. Innovation: Safety considerations can drive innovation within the organization. Decisions about strategic direction may involve adopting new technologies and practices to enhance safety.
7. Employee Engagement: Aligning safety with strategic goals promotes employee engagement and commitment to safety initiatives. Engaged employees are more likely to contribute to a strong safety culture.
8. Performance Metrics: Strategic decisions often include the selection and tracking of key performance indicators (KPIs) that reflect safety performance. These metrics help assess progress toward strategic safety objectives.
9. Continuous Improvement: Decisions related to strategic implications support a culture of continuous improvement in safety. They encourage proactive efforts to prevent incidents and improve safety practices.
10. Sustainability: Ensuring that safety is integrated into the organization’s long-term strategic direction contributes to the sustainability of safety initiatives over time.
11. Change Management: If significant changes in strategic direction are necessary, organizations must manage these changes effectively to minimize disruptions and ensure a smooth transition.
12. Communication: Effective communication of strategic decisions related to safety is crucial for ensuring that all stakeholders, including employees and management, understand the organization’s commitment to safety as part of its strategic vision.
13. Leadership Commitment: Demonstrating leadership commitment to safety in strategic decisions sets an example for the entire organization and reinforces the importance of safety as a core value.

Incorporating decisions related to implications for the strategic direction of the organization ensures that safety is not viewed in isolation but is integrated into the organization’s broader vision and mission. It strengthens the organization’s commitment to safety as a fundamental element of its success and long-term sustainability.

17) Top management shall communicate the relevant outputs of management reviews to workers, and, where they exist, workers’ representatives.

It’s essential for top management to communicate the relevant outputs of management reviews to workers and, where they exist, workers’ representatives in an Occupational Health and Safety (OH&S) management system. Here’s why this communication is important:

1. Transparency: Sharing the outputs of management reviews demonstrates transparency in the organization’s safety practices and decision-making processes. Workers and their representatives are informed about the organization’s commitment to safety.
2. Employee Engagement: Involving workers in the communication of management review outputs fosters employee engagement and ownership of safety initiatives. Engaged employees are more likely to actively contribute to safety efforts.
3. Safety Awareness: Communicating the results of management reviews raises awareness among workers about safety performance, objectives, and areas for improvement. This knowledge helps workers make informed decisions related to their safety.
4. Feedback Loop: Communication provides a feedback loop, allowing workers to share their insights, concerns, and suggestions regarding safety. This two-way communication supports a culture of continuous improvement.
5. Risk Awareness: Workers become more aware of safety risks and hazards in their work environment when they have access to information from management reviews. This awareness contributes to safer work practices.
6. Employee Training: Communication may involve providing workers with training and resources to enhance their safety knowledge and skills.
7. Compliance: In some cases, legal and regulatory requirements mandate the communication of safety-related information to workers and their representatives. Compliance with these requirements is crucial.
8. Collaboration: Effective communication encourages collaboration between workers and management in addressing safety challenges and implementing improvement initiatives.
9. Worker Representation: In organizations where workers’ representatives exist, communication with these representatives ensures that workers’ voices are heard and that their interests are considered in safety-related decisions.
10. Safety Culture: Communication of management review outputs plays a pivotal role in shaping the organization’s safety culture. It reinforces the importance of safety as a shared value and responsibility.
11. Accountability: Communication holds both management and workers accountable for safety performance and improvement efforts. It reinforces the idea that safety is a collective responsibility.
12. Conflict Resolution: In situations where safety-related conflicts or concerns arise, effective communication can help resolve these issues amicably and prevent escalations.
13. Employee Morale: A commitment to safety and open communication about safety can boost employee morale. Workers feel valued when their safety is prioritized, which can have positive effects on overall job satisfaction.
14. Record Keeping: Communication serves as a record of safety-related discussions and actions taken. This documentation can be valuable for audits, compliance checks, and legal purposes.
15. Crisis Management: In the event of safety incidents or emergencies, prior communication about safety practices and procedures can help workers respond effectively and minimize harm.

By communicating the relevant outputs of management reviews to workers and their representatives, organizations reinforce their commitment to safety, promote a culture of safety awareness, and create an environment where employees are actively engaged in achieving safety objectives. This communication is a crucial component of a strong OH&S management system.

18) The organization shall retain documented information as evidence of the results of management reviews.

1. Management Review Meeting Minutes: Records of the minutes and outcomes of management review meetings, including decisions made, actions assigned, and follow-up activities.
2. OH&S Policy and Objectives: Documentation of the organization’s OH&S policy and objectives, which are typically reviewed during the management review process to ensure they remain relevant and aligned with the organization’s goals.
3. OH&S Management System Documentation: This includes the OH&S manual, documented processes and procedures, and any other documents that describe the OH&S management system.
4. Incident and Non-conformity Reports: Records of incidents, accidents, near-misses, and non-conformities, along with the associated investigations, corrective actions, and preventive actions.
5. Performance Data and Metrics: Data and records related to OH&S performance, including key performance indicators (KPIs), incident rates, injury and illness statistics, and other relevant metrics.
6. Internal and External Audit Reports: Records of internal and external OH&S audits, including findings, actions taken, and audit reports.
7. Legal and Regulatory Compliance Records: Documentation demonstrating compliance with applicable OH&S legal and regulatory requirements, including permits, licenses, and certificates.
8. Worker Participation and Consultation Records: Records of worker participation and consultation activities, including minutes of safety committee meetings and worker feedback.
9. Training and Competence Records: Documentation of OH&S training and competency assessments for employees, contractors, and other relevant personnel.
10. Documentation of Changes: Records related to changes in the OH&S management system, including change requests, change impact assessments, and approvals.
11. Records of Continual Improvement Initiatives: Documentation of continual improvement opportunities identified and actions taken to enhance the OH&S management system.
12. Communication with Interested Parties: Records of communication with interested parties, including workers, contractors, regulatory authorities, and other stakeholders related to OH&S matters.
13. Evidence of Worker Involvement: Records demonstrating worker involvement in OH&S activities, such as hazard reporting, safety suggestions, and participation in safety initiatives.
14. Review of Monitoring and Measurement Results: Records of monitoring and measurement results related to OH&S performance, including trends and analysis.
15. Records of Resources Allocated: Documentation of resources allocated to support the OH&S management system, including budgets, personnel, and equipment.
16. Reports from OH&S Function: Reports and recommendations from the OH&S function or personnel responsible for overseeing and implementing the OH&S management system.

Example of procedure for Management review of OHS Management system

Objective: To ensure the effectiveness, suitability, and adequacy of the OHS management system and to drive continual improvement in occupational health and safety performance.

Responsibilities:

• Top Management: Responsible for leading and participating in the management review process.
• OHS Management Representative (if applicable): Coordinates and facilitates the management review process.
• Management Team: Provides input, reviews relevant data, and participates in the management review meetings.

Procedure:

1. Frequency of Management Reviews:Management reviews shall be conducted at planned intervals, typically annually. However, the frequency can be adjusted based on organizational needs and risk factors.
2. Preparation for the Management Review:a. The OHS Management Representative (or designated responsible individual) shall initiate the management review process well in advance of the scheduled review date.b. The following documents and records shall be collected and prepared for the review:
   • Minutes and action items from the previous management review.
   • Incident and non-conformity reports, including corrective and preventive action documentation.
   • OH&S performance data, including KPIs, incident rates, and trends.
   • Internal and external audit reports.
   • Records of worker consultation and participation.
   • Legal and regulatory compliance records.
   • OH&S policy and objectives.
   • Documentation of changes to the OHS management system.
   • Any other relevant documents and reports.
3. Conducting the Management Review Meeting:a. The top management team shall convene for the management review meeting. The meeting may be held in person, virtually, or through a combination of methods.b. The OHS Management Representative (or designated facilitator) shall lead the meeting.c. The agenda for the management review meeting shall include, but not be limited to, the following topics:
   • Review of the OH&S policy and objectives.
   • Evaluation of OH&S performance, including trends and analysis.
   • Examination of incident and non-conformity reports and effectiveness of corrective and preventive actions.
   • Review of audit findings and compliance status.
   • Analysis of worker participation and consultation processes.
   • Assessment of resource allocation for the OHS management system.
   • Discussion of opportunities for improvement.
   • Consideration of any implications for the strategic direction of the organization.
   d. The management team shall review the collected data, reports, and documents, assess the current state of the OHS management system, and identify areas for improvement.e. Decisions and actions resulting from the management review meeting shall be documented in meeting minutes. These minutes shall include assigned responsibilities and target completion dates for any required actions.
4. Follow-Up Actions:
   • The OHS Management Representative (or designated responsible individual) shall ensure that follow-up actions from the management review are carried out according to the agreed-upon timelines.
   • Actions may include changes to the OHS management system, corrective actions, preventive actions, and continuous improvement initiatives.
5. Communication and Documentation:
   • The minutes of the management review meeting, including any decisions and actions, shall be communicated to all relevant stakeholders, including workers and workers’ representatives, if applicable.
   • All records and documentation related to the management review process shall be retained as per the organization’s document retention policy.
6. Continuous Improvement:
   • The organization shall continually assess and refine its management review process to enhance its effectiveness in driving OHS performance improvement.