ISO 45001:2018 Clause 6.2 OH&S objectives and planning to achieve them

6.2.1 OH&S objectives

The organization shall establish OH&S objectives at relevant functions and levels in order to maintain and continually improve the OH&S management system and OH&S performance.
The OH&S objectives shall:
a) be consistent with the OH&S policy;
b) be measurable (if practicable) or capable of performance evaluation;
c) take into account:
1) applicable requirements;
2) the results of the assessment of risks and opportunities (see 6.1.2.2 and 6.1.2.3);
3) the results of consultation with workers (see 5.4) and, where they exist, workers’
representatives;
d) be monitored;
e) be communicated;
f) be updated as appropriate.

6.2.2 Planning to achieve OH&S objectives

When planning how to achieve its OH&S objectives, the organization shall determine:
a) what will be done;
b) what resources will be required;
c) who will be responsible;
d) when it will be completed;
e) how the results will be evaluated, including indicators for monitoring;
f) how the actions to achieve OH&S objectives will be integrated into the organization’s business processes.
The organization shall maintain and retain documented information on the OH&S objectives and plans to achieve them.

As per Annex A (Guidance on the use of ISO 45001:2018 standard) of ISO 45001:2018 standard it further explains

A.6.2.1 OH&S objectives
Objectives are established to maintain and improve OH&S performance. The objectives should be linked to risks and opportunities and performance criteria which the organization has identified as being necessary for the achievement of the intended outcomes of the OH&S management system. OH&S objectives can be integrated with other business objectives and should be set at relevant functions and levels. Objectives can be strategic, tactical or operational:
a) strategic objectives can be set to improve the overall performance of the OH&S management system (e.g. to eliminate noise exposure);
b) tactical objectives can be set at facility, project or process level (e.g. to reduce noise at source);
c) operational objectives can be set at the activity level (e.g. the enclosure of individual machines to
reduce noise).

The measurement of OH&S objectives can be qualitative or quantitative. Qualitative measures can be approximations, such as those obtained from surveys, interviews and observations. The organization is not required to establish OH&S objectives for every risk and opportunity it determines.
A.6.2.2 Planning to achieve OH&S objectives
The organization can plan to achieve objectives individually or collectively. Plans can be developed for multiple objectives where necessary. The organization should examine the resources required (e.g. financial, human, equipment, infrastructure) to achieve its objectives. When practicable, each objective should be associated with an indicator which can be strategic, tactical or operational.

1) Establishment of OH&S objectives

In the context of ISO 45001, OH&S objectives refer to specific goals and targets related to occupational health and safety. These objectives are intended to help organizations enhance their OH&S performance and reduce workplace risks and hazards. Here are some key points related to establishing OH&S objectives in accordance with ISO 45001:

• Begin by understanding the internal and external context of your organization. Consider factors such as your industry, the nature of your work, the size of your workforce, and the regulatory environment. This understanding will help you set relevant and meaningful objectives.
• Ensure that you are aware of and in compliance with all relevant OH&S laws, regulations, and standards in your industry and location. These requirements will provide a baseline for your objectives.
• Perform a thorough risk assessment of your workplace. Identify hazards, assess risks, and prioritize them based on their severity and likelihood. This assessment will help you determine where to focus your efforts.
• Involve employees, safety representatives, and other relevant stakeholders in the process of setting OH&S objectives. Gather their input and insights to ensure that objectives are practical and achievable.
• OH&S objectives should be SMART: Specific, Measurable, Achievable, Relevant, and Time-bound. Each objective should be clear, quantifiable, realistic, and have a specific timeframe for achievement. For example, “Reduce the number of workplace accidents by 20% within the next year.”
• Ensure that your OH&S objectives align with your organization’s OH&S policy. Objectives should support the broader goals and commitments outlined in the policy.
• Given the results of your risk assessment and the input from stakeholders, prioritize the most critical OH&S objectives. Focus on areas where there are significant risks and opportunities for improvement.
• Clearly define who within your organization is responsible for each OH&S objective. Assign ownership and accountability to individuals or teams.
• Identify key performance indicators (KPIs) and metrics that will be used to measure progress toward each objective. These metrics should provide data to track and evaluate performance.
• Develop processes and systems for monitoring and measuring progress toward the objectives. Ensure that data is collected regularly and accurately.
• Document the OH&S objectives, including details like the specific objective, responsible parties, KPIs, and timeframes. Communicate the objectives to all relevant employees and stakeholders to ensure everyone is aware of the organization’s safety goals.
• Develop action plans or initiatives to achieve each objective. Specify the steps, resources, and timelines needed to reach the goals.
• Conduct regular reviews and assessments of progress toward the OH&S objectives. Evaluate the effectiveness of your actions and interventions.
• Based on the progress reviews, make necessary adjustments to action plans and strategies. Continually seek opportunities for improvement and adapt as needed to achieve your objectives.
• Recognize and celebrate achievements when objectives are met or milestones are reached. This helps motivate employees and reinforces the importance of workplace safety.
• Keep records of your OH&S objectives, progress, and achievements. Be prepared to report on your performance to internal and external stakeholders as needed.

Here are some examples of SMART OH&S objectives:

1. Reduce the Lost Time Injury Frequency Rate (LTIFR) by 15% within the next 12 months.
   • This objective focuses on reducing workplace injuries that result in lost workdays, thereby enhancing employee safety.
2. Conduct monthly safety training sessions for all employees and achieve a 100% attendance rate by the end of the year.
   • This objective emphasizes employee training and ensures that all employees receive essential safety education.
3. Implement a Near Miss Reporting System and aim to receive at least 50 near miss reports per month within the next six months.
   • This objective encourages employees to report near misses, which can help identify potential hazards before accidents occur.
4. Reduce the number of slips, trips, and falls in the workplace by 20% within the next quarter by implementing improved signage and floor maintenance procedures.
   • This objective addresses a specific safety issue (slips, trips, and falls) and outlines actions to reduce incidents.
5. Achieve a 100% compliance rate with all relevant OH&S regulations and standards during the annual audit.
   • This objective focuses on legal compliance and ensures that the organization adheres to all applicable safety requirements.
6. Reduce ergonomic-related complaints by 25% within six months by providing ergonomic assessments and workstation improvements.
   • This objective addresses the specific issue of ergonomic risks and aims to improve employee comfort and health.
7. Conduct monthly safety inspections in all departments and ensure that 100% of identified hazards are addressed within two weeks of discovery.
   • This objective emphasizes regular safety inspections and prompt hazard correction.
8. Achieve a 90% reduction in employee exposure to hazardous chemicals by implementing safer handling procedures and equipment over the next year.
   • This objective focuses on reducing employee exposure to hazardous substances, which can lead to long-term health issues.
9. Establish and regularly update emergency response plans for all potential workplace emergencies, including fires, chemical spills, and natural disasters.
   • This objective ensures that the organization is prepared to respond effectively to various types of emergencies.
10. Promote a safety culture by conducting quarterly safety awareness campaigns, involving all employees, and achieving a 95% participation rate.
    • This objective emphasizes the importance of fostering a safety-oriented mindset among employees.
11. Implement a “Stop Work” policy empowering employees to halt work if they identify unsafe conditions, and ensure that all reports are addressed promptly and effectively.
    • This objective encourages a culture of safety and empowers employees to take proactive measures to prevent accidents.

2) Establish OH&S objectives at relevant functions and levels

Establishing Occupational Health and Safety (OH&S) objectives at relevant functions and levels within an organization is crucial for several important reasons:

1. When OH&S objectives are set at various functions and levels, they can be aligned with the broader organizational goals and strategies. This ensures that health and safety considerations are integrated into the overall business objectives, making them more effective and relevant.
2. Different functions within an organization may face unique occupational health and safety risks and challenges. Setting specific objectives at these levels allows for targeted risk mitigation efforts. For example, manufacturing, logistics, and office environments may have different safety concerns, and objectives can be tailored accordingly.
3. Establishing objectives at relevant functions and levels assigns ownership and accountability for OH&S performance. When employees and teams have specific objectives to meet, they are more likely to take ownership of safety-related tasks and activities.
4. Involving employees at various levels in the establishment of OH&S objectives promotes greater employee engagement and participation in safety initiatives. When employees have a say in setting objectives, they are more likely to be committed to achieving them.
5. OH&S objectives at different levels encourage communication and collaboration among different parts of the organization. Departments and teams can share best practices and lessons learned, leading to improved overall safety performance.
6. With objectives set at relevant functions and levels, organizations can tailor their safety interventions and programs to address specific needs. For instance, training programs can be customized to address the unique risks associated with each department or role.
7. Setting objectives at different levels allows organizations to allocate resources more efficiently. Resources can be directed where they are needed most to achieve specific safety objectives, rather than adopting a one-size-fits-all approach.
8. OH&S objectives at various functions and levels support a culture of continuous improvement. Regular reviews of performance against these objectives lead to ongoing enhancements in safety practices and processes.
9. Different functions may be subject to different legal and regulatory requirements related to occupational health and safety. Setting objectives at relevant levels helps ensure compliance with specific regulations and standards applicable to those areas.
10. Having objectives at various levels enables organizations to measure progress and performance more effectively. Key performance indicators (KPIs) can be established to track safety metrics and assess whether objectives are being met.
11. Employees and teams are often motivated by clear objectives and the opportunity for recognition. Meeting safety objectives can be celebrated and recognized, reinforcing the importance of safety throughout the organization.

In summary, establishing OH&S objectives at relevant functions and levels is a strategic approach that promotes a safer workplace, enhances organizational alignment, and ensures that safety considerations are integrated into all aspects of the business. It also fosters a culture of safety and continuous improvement, ultimately leading to better overall OH&S performance.

3) OH&S objective shall be established to maintain and continually improve the OH&S management system and OH&S performance

Occupational Health and Safety (OH&S) objectives play a significant role in maintaining and continually improving the OH&S management system and overall OH&S performance within an organization. Here’s how OH&S objectives contribute to continuous improvement:

1. OH&S objectives provide clear, specific, and measurable goals related to safety and health performance. These objectives set a direction for improvement efforts and serve as targets for the organization to work towards.
2. By setting objectives, organizations identify and prioritize key areas for improvement. This helps in allocating resources and efforts where they are needed most, addressing the most significant safety risks and concerns.
3. OH&S objectives often target specific hazards or high-risk areas. Achieving these objectives involves implementing measures to reduce or eliminate these risks, leading to a safer work environment.
4. Objectives are accompanied by key performance indicators (KPIs) and metrics that enable organizations to track progress. Regular monitoring and measurement of performance provide insights into whether safety improvements are being realized.
5. The process of setting and working towards OH&S objectives encourages organizations to collect data and feedback. This information can be used to identify trends, patterns, and areas where further improvement is necessary. Lessons learned from achieving or not achieving objectives can be applied to future initiatives.
6. OH&S objectives are typically reviewed periodically to assess progress and relevance. This review process ensures that objectives remain aligned with organizational goals and that they adapt to changing circumstances, new risks, or emerging best practices.
7. Involving employees in the development and achievement of OH&S objectives fosters a culture of safety and engagement. When employees are part of the process, they are more likely to contribute ideas for improvement and take ownership of safety initiatives.
8. OH&S objectives often include compliance with legal and regulatory requirements. Meeting these objectives ensures that the organization remains in good standing with authorities, avoiding potential legal issues and penalties.
9. Setting and achieving OH&S objectives demonstrates the organization’s commitment to safety to employees, stakeholders, and the public. It enhances the organization’s reputation and can attract and retain talent.
10. Organizations can use their OH&S objectives to benchmark their performance against industry standards and best practices. This can lead to the adoption of more effective safety measures and approaches.
11. OH&S objectives require organizations to document their plans and actions, enhancing accountability. This documentation ensures that responsibilities are clear and that actions are carried out as intended.
12. Pursuing OH&S objectives requires leadership support and a culture that values safety. Continuously striving to meet objectives sets a positive tone from the top, reinforcing the importance of safety throughout the organization.
13. OH&S objectives promote a sustainable approach to safety. Continuous improvement efforts ensure that safety measures and practices are not stagnant but evolve to address new challenges and changing circumstances.

In summary, OH&S objectives serve as a roadmap for organizations to maintain and continually improve their OH&S management system and safety performance. They drive focused efforts, data-driven decision-making, and a commitment to creating and maintaining a safe and healthy workplace for employees and stakeholders. Regularly reviewing and adjusting these objectives is essential to adapt to changing conditions and maintain a strong safety culture.

4) The OH&S objectives shall be consistent with the OH&S policy

OH&S objectives should be consistent with the organization’s OH&S policy. This alignment ensures that the objectives are in harmony with the overarching principles, commitments, and values outlined in the policy. Here’s why this consistency is essential:

1. When OH&S objectives align with the OH&S policy, it demonstrates a clear and unified commitment from top management to employees and stakeholders. It reinforces the organization’s dedication to creating a safe and healthy workplace.
2. OH&S objectives provide specific, actionable goals that help translate the broad statements in the policy into practical actions. This alignment ensures that efforts are directed toward achieving the policy’s objectives.
3. The OH&S policy sets the framework for the organization’s OH&S efforts, defining its goals and principles. The objectives, in turn, provide a more detailed and measurable framework for implementing the policy effectively.
4. Consistency between the policy and objectives helps avoid confusion. Employees and stakeholders can better understand how the organization’s commitment to safety is translated into tangible actions and improvements.
5. When objectives are consistent with the policy, it is easier to hold individuals and teams accountable for achieving those objectives. Everyone can clearly see how their work ties back to the overarching OH&S goals.
6. Employees are more likely to engage with and support OH&S initiatives when they see that the objectives are in line with the organization’s stated values and priorities.
7. When objectives align with the policy, it simplifies communication about OH&S matters. Employees and stakeholders can refer to the policy and objectives as a unified framework for understanding and discussing safety issues.
8. Consistent alignment ensures that OH&S objectives are continually reviewed and updated in a way that reflects the evolving priorities and commitments outlined in the policy. This promotes a culture of continuous improvement in safety.

5) The OH&S objectives shall be measurable (if practicable) or capable of performance evaluation

Occupational Health and Safety (OH&S) objectives should be measurable and capable of performance evaluation. This is a fundamental requirement for effective OH&S management systems, and it serves several important purposes:

1. Measurable objectives provide a clear basis for assessing whether progress is being made toward achieving OH&S goals. Without measurable criteria, it would be challenging to determine whether the objectives have been met.
2. Measurable objectives rely on data and performance indicators to track progress. This data enables organizations to make informed decisions about OH&S improvements, allocate resources efficiently, and identify areas that require further attention.
3. Measurable objectives assign responsibility and accountability for their achievement. When objectives have clear performance indicators, it’s easier to determine who is responsible for tracking progress and taking corrective actions if necessary.
4. Performance evaluation of measurable objectives is a key driver of continuous improvement. By analyzing data and results, organizations can identify trends, patterns, and areas where additional measures are needed to enhance OH&S performance.
5. Measurable objectives allow organizations to compare their performance against industry benchmarks, best practices, and internal historical data. This benchmarking helps organizations set realistic and achievable goals.
6. Measurable objectives help organizations identify and manage OH&S risks effectively. When an objective is tied to a specific risk reduction target, it becomes easier to assess whether the risk has been adequately addressed.
7. Clear and measurable objectives facilitate communication within the organization. Employees, management, and stakeholders can easily understand the objectives and track progress without ambiguity.
8. Measurable objectives support the verification of compliance with OH&S regulations and standards. Regulatory bodies often require organizations to demonstrate that they have measurable objectives in place to ensure compliance.
9. Measurable objectives provide a sense of achievement when they are met. This can motivate employees and teams to actively participate in safety initiatives and work toward achieving the objectives.
10. Transparency in OH&S performance is essential for building trust among employees, stakeholders, and regulatory authorities. Measurable objectives and performance evaluations contribute to this transparency.
11. Organizations can allocate resources more effectively when they have measurable objectives. They can determine which initiatives are yielding the best results and adjust resource allocation accordingly.
12. Measurable objectives and performance evaluations provide documentation of safety efforts. This documentation can be valuable in audits, inspections, and reporting to regulatory authorities.

6) The OH&S objectives shall take into account applicable requirements

Occupational Health and Safety (OH&S) objectives must take into account the applicable OH&S requirements. This is a fundamental principle of OH&S management systems and is essential for ensuring that an organization complies with relevant laws, regulations, and standards while working to improve its safety performance. Here’s why considering applicable OH&S requirements when setting objectives is critical:

1. OH&S requirements, including laws and regulations, specify the minimum standards for workplace safety. By incorporating these requirements into OH&S objectives, organizations ensure that they are operating within the bounds of the law.
2. OH&S requirements often identify specific hazards and risks that need to be addressed. Setting objectives that align with these requirements helps organizations prioritize risk reduction efforts and protect employees from known dangers.
3. Many OH&S requirements are designed to prevent accidents, injuries, and illnesses. By aligning objectives with these requirements, organizations take proactive steps to prevent incidents before they occur.
4. Compliance with OH&S requirements often involves reporting certain incidents or data to regulatory authorities. Setting objectives related to reporting and data collection ensures that the organization is prepared to meet these obligations.
5. Customers, clients, investors, and other stakeholders may expect organizations to adhere to OH&S requirements. Demonstrating alignment with these requirements can enhance an organization’s reputation and relationships with stakeholders.
6. Compliance with OH&S requirements builds credibility and trust among employees, customers, regulators, and the public. Meeting or exceeding these requirements reinforces the organization’s commitment to safety.
7. Non-compliance with OH&S requirements can lead to legal and financial consequences, reputational damage, and operational disruptions. Aligning objectives with these requirements helps mitigate the risk of non-compliance.
8. Considering OH&S requirements when setting objectives ensures that safety initiatives are comprehensive and address all relevant aspects of workplace safety. This holistic approach leads to a more effective OH&S management system.
9. Setting objectives that align with OH&S requirements encourages organizations to continuously review and update their safety practices and procedures to remain in compliance with changing regulations.
10. Objectives tied to OH&S requirements often require the collection and maintenance of specific records and documentation. This ensures that the organization has a complete and accurate record of its safety efforts, which can be crucial in audits and inspections.

When establishing OH&S objectives, organizations should conduct a thorough review of the applicable OH&S requirements that pertain to their industry and location. This review should inform the selection of objectives and the development of strategies to meet them. Additionally, organizations should regularly monitor changes in OH&S requirements and adjust their objectives and practices accordingly to maintain compliance and safety.

7) The OH&S objectives shall take into account the results of the assessment of risks and opportunities

Occupational Health and Safety (OH&S) objectives should take into account the results of the assessment of OH&S risks and opportunities. This is a fundamental principle of OH&S management systems, as outlined in ISO 45001:2018, and it plays a crucial role in ensuring that an organization’s safety objectives are both relevant and effective. Here’s why considering the results of the risk and opportunity assessment is essential:

1. The assessment of OH&S risks and opportunities helps organizations identify which hazards and risks are most significant and require immediate attention. By aligning objectives with the results of this assessment, organizations prioritize actions that address the most critical safety concerns.
2. Setting objectives based on identified risks and opportunities allows organizations to proactively manage and mitigate potential workplace hazards. This proactive approach helps prevent accidents and incidents before they occur.
3. By considering the results of the risk and opportunity assessment, organizations can allocate resources more effectively. They can focus resources on areas where the greatest risks exist or where the potential for improvement is the highest.
4. Objectives linked to risk and opportunity assessment results support a culture of continuous improvement. Organizations can monitor progress in reducing identified risks and maximizing opportunities for OH&S enhancement.
5. Integrating risk and opportunity assessment results into objectives ensures that safety objectives align with the organization’s broader strategic goals and priorities. This alignment strengthens the overall business case for OH&S.
6. When employees see that objectives are based on a comprehensive assessment of risks and opportunities, they are more likely to engage in safety initiatives. This involvement can lead to better safety outcomes.
7. Addressing identified risks and opportunities often aligns with regulatory requirements for OH&S management. By setting objectives that reflect these requirements, organizations ensure compliance with relevant laws and standards.
8. Objectives tied to risk and opportunity assessment results provide clear benchmarks for performance monitoring. Organizations can measure progress in mitigating risks and capitalizing on opportunities.
9. Relying on the results of the assessment ensures that OH&S objectives are grounded in data and evidence. This data-driven approach helps organizations make informed decisions about safety initiatives.
10. : Objectives based on risk and opportunity assessment results provide documentation of the organization’s commitment to safety and its efforts to manage OH&S risks effectively. This documentation is valuable in audits and reporting.

When establishing OH&S objectives, organizations should conduct a thorough assessment of OH&S risks and opportunities within their specific context. This assessment should consider internal and external factors that may impact safety, such as changes in technology, work processes, legal requirements, and stakeholder expectations. By integrating the results of this assessment into their objectives, organizations can create a more robust and tailored OH&S management system that leads to improved safety performance.

8) The OH&S objectives shall take into account the results of consultation with workers and, where they exist, workers’ representatives

Occupational Health and Safety (OH&S) objectives should take into account the results of consultation with workers and, where they exist, workers’ representatives. Involving employees and their representatives in the establishment of OH&S objectives is not only a best practice but also a requirement in many OH&S management systems standards, such as ISO 45001:2018. Here’s why this consultation is essential:

1. Workers are often the individuals most familiar with the daily safety challenges and hazards in their specific job roles. Consulting with workers and their representatives ensures that their valuable insights and expertise are considered when setting safety objectives.
2. Workers can provide practical input on the feasibility and attainability of safety objectives. Their feedback can help ensure that objectives are both ambitious and achievable within the workplace.
3. Involving workers in the process of setting objectives fosters a sense of ownership and commitment to safety. When employees have a say in defining the objectives, they are more likely to be engaged in achieving them.
4. Engaging workers in consultation promotes a safety culture where employees actively participate in safety initiatives, report hazards, and take responsibility for their own safety and the safety of their colleagues.
5. Workers can help identify specific safety priorities that may not be apparent to management. Their perspective can shed light on emerging risks and areas requiring immediate attention.
6. Consultation with workers and their representatives creates an ongoing feedback loop. Workers can report on the effectiveness of safety measures and suggest improvements, contributing to continuous improvement efforts.
7. In some jurisdictions, regulatory requirements mandate worker involvement in OH&S decision-making processes. Consulting with workers and their representatives ensures legal compliance.
8. The consultation process encourages open and transparent communication between workers, management, and their representatives regarding safety matters. This communication can lead to better collaboration and understanding.
9. Involving workers and their representatives demonstrates trust and respect for their perspectives and contributions. It fosters a positive working environment and mutual respect between all parties.
10. In situations where there may be differences of opinion regarding safety priorities or objectives, consultation provides a forum for discussion and resolution, helping to avoid conflicts.
11. In many countries, workers’ representatives have legal rights and protections related to their involvement in OH&S matters. Respecting these rights is important for legal compliance and ethical considerations.

When consulting with workers and their representatives, organizations should ensure that the process is meaningful, inclusive, and respectful of diverse viewpoints. It’s also important to provide feedback to workers on how their input influenced the establishment of OH&S objectives. This transparent communication reinforces the organization’s commitment to safety and employee well-being.

9) The OH&S objectives shall be be monitored

Occupational Health and Safety (OH&S) objectives must be monitored as part of an effective OH&S management system. Monitoring OH&S objectives is a critical process that ensures that progress toward achieving safety goals is tracked and evaluated regularly. Here are key reasons why monitoring OH&S objectives is essential:

1. Monitoring allows organizations to assess the progress being made toward achieving their OH&S objectives. It helps answer questions like whether the organization is on track to meet its safety targets.
2. Monitoring provides a basis for measuring OH&S performance against established objectives. It involves collecting data and performance indicators related to safety, allowing for quantitative assessment.
3. By regularly monitoring OH&S objectives, organizations can detect issues or deviations from the intended course early on. This enables timely corrective action to address potential problems and prevent incidents.
4. Monitoring generates data and information that can be used for informed decision-making. It helps organizations identify trends, patterns, and areas that require attention.
5. Monitoring assigns responsibility and accountability for achieving OH&S objectives. When progress is tracked, it becomes clear who is responsible for taking corrective actions if the objectives are not being met.
6. Organizations can allocate resources more effectively by monitoring. They can adjust resource allocation based on the progress made toward objectives and focus efforts where they are needed most.
7. Monitoring supports a culture of continuous improvement. Organizations can analyze data and performance results to identify areas where safety measures and processes can be enhanced.
8. Regular monitoring results in the documentation of safety efforts and progress. This documentation can be valuable for internal reporting, audits, and communication with stakeholders.
9. Monitoring ensures that the organization remains in compliance with OH&S requirements and standards. It provides evidence of adherence to regulations and commitment to safety.
10. Monitoring enables organizations to conduct regular performance reviews related to OH&S objectives. These reviews can be used to evaluate the effectiveness of safety initiatives and make necessary adjustments.
11. Regular monitoring supports transparent communication within the organization. Employees and stakeholders can stay informed about safety performance and objectives.
12. Monitoring results provide feedback that can be used for organizational learning. Lessons learned from progress tracking can inform future safety initiatives.
13. Monitoring and recognizing progress toward OH&S objectives can motivate employees and teams. Acknowledging achievements reinforces the importance of safety and encourages continued efforts.

Monitoring OH&S objectives typically involves the collection of relevant data, analysis of that data, and reporting on the findings. It should be carried out systematically and consistently to ensure that safety objectives are met and that the workplace remains safe and healthy for all employees and stakeholders.

10) OH&S objective shall be communicated

Occupational Health and Safety (OH&S) objectives must be communicated effectively within an organization. Communication of OH&S objectives is a critical step in ensuring that everyone within the organization understands and aligns with the safety goals and priorities. Here are key reasons why communicating OH&S objectives is essential:

1. Communication ensures that all employees and relevant stakeholders are aware of the OH&S objectives. Awareness is the first step in engaging individuals in safety initiatives.
2. Communicating objectives helps align everyone within the organization with the same safety goals and priorities. It ensures that safety efforts are consistent across all functions and levels.
3. Clear communication of OH&S objectives helps employees and stakeholders understand the importance of safety and how their roles contribute to achieving safety goals.
4. Communicating objectives and recognizing achievements can motivate employees and teams to actively participate in safety initiatives and work toward achieving the objectives.
5. When individuals know the OH&S objectives, they are more likely to take ownership of safety-related tasks and actions. They understand that safety is a collective responsibility.
6. Transparent communication about safety objectives fosters trust within the organization. Employees and stakeholders appreciate open and honest communication regarding safety matters.
7. Effective communication ensures that employees are aware of and understand safety policies and standards, promoting compliance with safety regulations and requirements.
8. Communication channels provide mechanisms for employees to report safety concerns, hazards, and incidents. Open lines of communication support the reporting of safety issues.
9. Communication is essential for conveying information related to safety training and education programs. Employees need to know how to stay safe in their roles.
10. In the event of emergencies or crisis situations, well-established communication channels are crucial for relaying safety instructions and information.
11. : Communication extends to external stakeholders, such as contractors, suppliers, and regulatory authorities. Informing these parties about safety objectives and initiatives is important for collaboration and compliance.
12. Communication helps maintain a culture of continuous improvement in safety. Feedback and suggestions from employees and stakeholders can lead to refinements in safety practices.

Effective communication of OH&S objectives involves various methods and channels, including written documents, training sessions, safety meetings, posters, digital communications, and regular updates. It’s important to tailor the communication approach to the specific needs and preferences of the audience.Additionally, organizations should encourage open and two-way communication, where employees and stakeholders can provide feedback, ask questions, and report safety concerns without fear of reprisal. This open dialogue supports a culture of safety and helps organizations achieve their OH&S objectives more effectively.

11) OH&S objective shall be updated as appropriate

Occupational Health and Safety (OH&S) objectives should be updated as appropriate. Regularly reviewing and, if necessary, revising OH&S objectives is a fundamental component of an effective OH&S management system. Here are several key reasons why updating OH&S objectives is important:

1. The workplace environment is dynamic, and new risks and opportunities may emerge over time. Updating objectives allows organizations to respond to changing circumstances and evolving OH&S challenges.
2. OH&S objectives should support a culture of continuous improvement. Regular updates enable organizations to set new, more ambitious objectives, building on past achievements and lessons learned.
3. OH&S objectives should remain aligned with the broader goals and strategic direction of the organization. Updates may be necessary to ensure that safety objectives are consistent with the organization’s evolving priorities.
4. As new OH&S risks are identified or existing risks change, objectives may need to be updated to address these risks effectively. This ensures that safety measures remain current and relevant.
5. OH&S regulations and standards may change over time. Organizations need to review and update objectives to ensure that they remain in compliance with the latest legal requirements.
6. Feedback from employees, stakeholders, and performance monitoring may reveal opportunities for improvement. Updating objectives based on this feedback allows organizations to address areas where safety measures can be enhanced.
7. Objectives may need to be updated to reallocate resources to areas of greater priority or need. This ensures that resources are effectively deployed to achieve safety goals.
8. Over time, the organization’s safety priorities may shift. Updating objectives helps maintain a clear focus on the most critical safety issues and aligns efforts accordingly.
9. Regularly setting and updating objectives can motivate and engage employees. Employees are more likely to stay engaged when they see that the organization is committed to ongoing improvement in safety.
10. Updated objectives provide documentation of the organization’s commitment to safety and its efforts to manage OH&S risks. This documentation can be valuable for audits, reporting, and compliance verification.

When updating OH&S objectives, organizations should follow a systematic process that includes:

1. Review the existing objectives and assess their effectiveness in light of changing circumstances and new information.
2. Engage with employees, workers’ representatives, and relevant stakeholders to gather input and insights regarding the need for updates.
3. Reassess OH&S risks and opportunities to determine whether changes are warranted.
4. If updates are deemed necessary, set new objectives that reflect the current safety priorities and align with the organization’s goals.
5. Communicate the updated objectives to all relevant parties to ensure everyone is aware of the changes.
6. Implement action plans and initiatives to achieve the updated objectives.
7. Continuously monitor progress toward the updated objectives and adjust strategies as needed.
8. Maintain documentation of the updated objectives and the rationale behind the changes.

By regularly reviewing and updating OH&S objectives, organizations can stay proactive in managing safety, adapt to changing conditions, and maintain a strong commitment to the well-being of their employees and stakeholders.

12) When planning how to achieve its OH&S objectives, the organization shall determine what will be done; what resources will be required; who will be responsible; when it will be completed;

When an organization plans how to achieve its Occupational Health and Safety (OH&S) objectives, it should consider the following key elements:

1. What will be done: This involves defining the specific actions, tasks, and measures that need to be implemented to work toward achieving the OH&S objectives. These actions should be clear, actionable, and aligned with the objectives.
2. What resources will be required: Identifying the necessary resources is essential for the successful execution of the planned actions. Resources may include personnel, equipment, materials, training, budget, and time.
3. Who will be responsible: Assigning responsibility ensures that individuals or teams are accountable for carrying out the planned actions. Each task or action should have a designated person or group responsible for its execution.
4. When it will be completed: Establishing timelines and deadlines is crucial for managing and tracking progress toward the objectives. Clearly defining when each action or task should be completed helps ensure timely achievement of the objectives.

These elements help organizations create a detailed and actionable plan for achieving their OH&S objectives. A well-structured plan facilitates effective implementation, monitoring, and evaluation of progress, ultimately contributing to improved workplace safety and health.

13) The organization to determine how the results will be evaluated, including indicators for monitoring

Evaluating the results of Occupational Health and Safety (OH&S) objectives is a critical step in assessing the effectiveness of an organization’s OH&S management system. To effectively evaluate these results, organizations should establish key performance indicators (KPIs) and monitoring indicators that align with their OH&S objectives. Here’s how this process works:

1. Establishing KPIs: Key Performance Indicators are specific, measurable metrics that provide a clear picture of how well an organization is progressing toward its OH&S objectives. These KPIs should be directly related to the objectives and should be defined in a way that allows for quantitative measurement. Examples of OH&S KPIs might include:
   • Lost Time Injury Frequency Rate (LTIFR): Measures the number of lost time injuries per million hours worked.
   • Near Miss Reporting Rate: Tracks the number of near misses reported over a specific period.
   • Compliance with Regulatory Requirements: Measures the organization’s compliance rate with OH&S laws and regulations.
   • Safety Training Completion Rate: Calculates the percentage of employees who have completed required safety training.
2. Setting Monitoring Indicators: Monitoring indicators are specific data points or observations that are collected regularly to track progress. These indicators are typically more detailed than KPIs and help organizations detect trends, emerging issues, or areas requiring immediate attention. Examples of OH&S monitoring indicators might include:
   • Daily inspection reports of safety equipment and work areas.
   • Monthly reports on the number and types of safety incidents.
   • Quarterly assessments of safety culture and employee perceptions.
   • Real-time monitoring of air quality in areas where hazardous substances are used.
3. Collecting Data: Organizations should collect data related to the established KPIs and monitoring indicators. This data may come from incident reports, inspections, employee surveys, equipment sensors, and other relevant sources.
4. Analysis: Analyzing the collected data is crucial to understanding trends and identifying areas that require improvement. Data analysis can help organizations determine whether they are on track to achieve their OH&S objectives.
5. Comparison: Organizations should compare the data with the established KPIs and objectives. This comparison helps assess whether the organization is meeting its targets or if adjustments are needed.
6. Reporting: Regular reporting on the results of the evaluation should be conducted to keep stakeholders informed. Reports should include both quantitative data (KPIs) and qualitative information (observations from monitoring indicators).
7. Action and Improvement: Based on the results of the evaluation, organizations should take action to address any identified issues or opportunities for improvement. This may involve revising safety procedures, increasing training efforts, or implementing new safety measures.
8. Continuous Review: The process of evaluating OH&S objectives should be continuous. Organizations should regularly review their KPIs and monitoring indicators, updating them as needed to align with changing objectives and priorities.

By establishing KPIs and monitoring indicators and consistently evaluating the results, organizations can gain insights into their OH&S performance, make informed decisions, and continuously improve their safety management systems to create safer and healthier workplaces.

14) The Organization should determine how the actions to achieve OH&S objectives will be integrated into the organization’s business processes

Integrating the actions to achieve Occupational Health and Safety (OH&S) objectives into an organization’s business processes is a best practice for ensuring that safety is an inherent part of the organization’s operations. This integration helps create a culture of safety and ensures that safety considerations are woven into every aspect of the business. Here’s why it’s important and how it can be achieved:

Importance of Integration:

1. Seamless Implementation: Integrating safety actions into business processes ensures that safety measures are seamlessly incorporated into daily operations. It becomes the natural way of doing business.
2. Consistency: When safety actions are part of business processes, they are consistently applied across all functions and levels of the organization, reducing the risk of oversights or inconsistencies.
3. Efficiency: Integrating safety actions can improve efficiency by streamlining safety-related tasks and reducing duplication of efforts. Safety becomes an inherent part of productivity.
4. Resource Optimization: By aligning safety actions with business processes, organizations can allocate resources more efficiently to support both safety and operational goals.
5. Risk Reduction: Integrating safety actions helps identify and address safety risks in real time, reducing the potential for incidents and accidents.
6. Employee Engagement: When safety is integrated into daily processes, employees are more likely to engage in safety initiatives because it becomes a natural part of their work.

Ways to Integrate Safety Actions into Business Processes:

1. Safety Policies and Procedures: Develop and document clear safety policies and procedures that are integrated into the organization’s broader policies and procedures.
2. Training and Education: Ensure that safety training and education are integrated into employee onboarding and ongoing development programs.
3. Risk Assessment: Incorporate regular risk assessments and hazard identification as part of project planning and decision-making processes.
4. Safety Metrics and Reporting: Include safety metrics and reporting as key performance indicators in management dashboards and reports.
5. Supply Chain and Procurement: Evaluate safety performance and compliance when selecting suppliers and contractors.
6. Emergency Preparedness: Integrate emergency response and evacuation plans into facility management and operations.
7. Continuous Improvement: Implement mechanisms for employees to provide feedback on safety concerns and suggestions for improvements as part of regular performance reviews and team meetings.
8. Change Management: Integrate safety considerations into change management processes to ensure that safety is not compromised during organizational changes or process updates.
9. Communication: Regularly communicate safety updates, reminders, and successes through existing communication channels, such as company meetings, newsletters, and digital platforms.
10. Leadership Commitment: Ensure that senior leadership demonstrates a strong commitment to safety by setting an example and actively participating in safety initiatives.

By integrating safety actions into business processes, organizations can create a safer and healthier workplace while also enhancing operational efficiency and sustainability. This approach reinforces the organization’s commitment to safety and makes it a fundamental aspect of its corporate culture.

Examples of Planning to achieve OH&S objectives

Objective 1: Reduce the Lost Time Injury Frequency Rate (LTIFR) by 15% within the next year.

Planning Activities:

1. Risk Assessment: Conduct a comprehensive risk assessment to identify the most common causes of injuries in the workplace.
2. Action Plans: Develop action plans that address the identified risks. For example:
   • Implement additional safety training programs.
   • Enhance personal protective equipment (PPE) usage.
   • Conduct regular safety inspections and audits.
3. Resource Allocation: Allocate budget and personnel to support the action plans. Ensure that adequate resources are available for training, inspections, and PPE procurement.
4. Timeline: Create a timeline for implementing each action plan, specifying start and end dates for each initiative.
5. Responsibilities: Assign clear responsibilities to individuals or teams for the execution of action plans.
6. Communication: Communicate the safety objectives and action plans to all employees and stakeholders, emphasizing the importance of their roles in achieving the objectives.
7. Monitoring and Reporting: Establish a system for ongoing monitoring and reporting of progress toward the LTIFR reduction goal.

Objective 2: Enhance Emergency Response Preparedness for Fire Incidents.

Planning Activities:

1. Risk Assessment: Identify potential fire hazards and evaluate their impact on employee safety.
2. Emergency Response Plan: Develop a comprehensive emergency response plan that includes evacuation procedures, fire extinguisher locations, and designated assembly points.
3. Training: Plan and conduct fire safety training for all employees, including proper evacuation procedures and fire extinguisher use.
4. Drills: Schedule regular fire drills to ensure that employees are familiar with emergency procedures.
5. Equipment and Facilities: Evaluate the need for additional firefighting equipment and ensure proper maintenance of existing equipment.
6. Communication: Establish a communication plan for alerting employees to fire incidents and providing guidance during emergencies.
7. Resources: Allocate funds for training, equipment maintenance, and fire safety signage.
8. Testing and Review: Develop a schedule for testing the effectiveness of the emergency response plan and making necessary improvements based on feedback and findings.

Objective 3: Reduce Workplace Ergonomic-Related Complaints by 20% in Six Months.

Planning Activities:

1. Ergonomic Assessment: Conduct ergonomic assessments of workstations to identify potential issues contributing to complaints.
2. Action Plans: Develop action plans based on ergonomic assessments. For example:
   • Provide ergonomic training to employees.
   • Adjust workstations and seating arrangements.
   • Implement a rotation schedule to reduce repetitive motions.
3. Resource Allocation: Allocate resources for ergonomic training, workstation adjustments, and any necessary equipment or tools.
4. Timeline: Set specific deadlines for completing action items within the action plans.
5. Responsibilities: Assign responsibility for each action item to individuals or teams.
6. Communication: Communicate the importance of ergonomic awareness and inform employees about the changes being made to improve ergonomics.
7. Monitoring: Establish a system for ongoing monitoring of complaints and ergonomic improvements.
8. Documentation: Maintain records of ergonomic assessments, action plans, and their outcomes.

15) The organization shall maintain and retain documented information on the OH&S objectives and plans to achieve them.

Documents:

1. OH&S Policy: The organization’s documented OH&S policy, which provides a framework for setting OH&S objectives.
2. Scope of the OH&S Management System: A document that defines the boundaries and applicability of the OH&S management system within the organization.
3. Risk and Opportunity Assessment: Documentation of the process used to identify, assess, and evaluate OH&S risks and opportunities. This includes documentation of criteria used for risk assessment.
4. OH&S Objectives: Documented OH&S objectives that are specific, measurable, achievable, relevant, and time-bound (SMART).
5. Action Plans: Documents outlining the actions, responsibilities, and timelines for achieving the OH&S objectives.
6. Change Management Procedure: A documented procedure for assessing and managing changes that could impact OH&S objectives and planning.
7. Legal and Other Requirements: Documentation of legal and regulatory requirements related to OH&S, as well as information on how the organization ensures compliance.
8. Communication Plan: A documented plan outlining how OH&S objectives and progress will be communicated to relevant stakeholders within and outside the organization.

Records:

1. Evidence of OH&S Objectives: Records demonstrating the establishment of OH&S objectives, including meeting minutes, approval records, or related documentation.
2. Evidence of Risk and Opportunity Assessment: Records of the OH&S risk and opportunity assessment process, including risk assessments, risk registers, and reports.
3. Action Plan Records: Records of action plans, including details of responsible parties, deadlines, and progress updates.
4. Monitoring and Measurement Records: Records of data and information collected to monitor and measure OH&S performance against established objectives. This includes data related to key performance indicators (KPIs) and monitoring indicators.
5. Management Review Records: Documentation of management reviews related to OH&S objectives and planning, including meeting minutes and action items.
6. Communication Records: Records of communication efforts related to OH&S objectives and planning, such as reports, emails, and correspondence.
7. Change Management Records: Records of changes made to the OH&S objectives, plans, or processes, along with documentation of how these changes were assessed and implemented.
8. Training Records: Records of training and awareness programs related to OH&S objectives and planning, including attendance records and training materials.
9. Evidence of Legal Compliance: Records demonstrating compliance with legal and other OH&S requirements, such as permits, licenses, and regulatory reports.
10. Records of Consultation: Records of consultations with workers and, where they exist, workers’ representatives regarding OH&S objectives and planning.

Example of procedure for establishing OH&S objectives and planning to achieve them

Purpose: The purpose of this procedure is to establish a systematic process for defining, documenting, and planning the organization’s OH&S objectives and actions to achieve those objectives.

Scope: This procedure applies to all functions, activities, and levels within the organization.

Responsibilities:

• Top Management: Responsible for overall leadership and commitment to the establishment of OH&S objectives and the allocation of necessary resources.
• OH&S Management Representative (if applicable): Responsible for coordinating and overseeing the OH&S objectives and planning process.
• Department Heads and Supervisors: Responsible for identifying department-specific OH&S objectives and action plans.
• Employees: Responsible for actively participating in the OH&S objectives and planning process, providing input, and following established safety procedures.

Procedure Steps:

Step 1: Identification of OH&S Risks and Opportunities

• 1.1. Conduct a comprehensive OH&S risk and opportunity assessment, considering both internal and external factors that may affect the organization’s OH&S performance.
• 1.2. Document the results of the risk and opportunity assessment, including identified hazards, risks, opportunities, and their significance.

Step 2: Establishing OH&S Objectives

• 2.1. Based on the results of the risk and opportunity assessment, establish clear and measurable OH&S objectives. Ensure that these objectives are consistent with the organization’s OH&S policy.
• 2.2. OH&S objectives should be SMART (Specific, Measurable, Achievable, Relevant, Time-bound) and aligned with the organization’s strategic goals and legal requirements.
• 2.3. Ensure that OH&S objectives are documented, approved, and communicated to relevant personnel.

Step 3: Planning Actions to Achieve OH&S Objectives

3.1. Develop action plans for each OH&S objective, specifying:

• What actions will be taken: Clearly outline the specific tasks, activities, or projects required to achieve the objectives.
• Who will be responsible: Assign responsibility for each action or task to a specific individual or team.
• When it will be completed: Set realistic timelines and deadlines for each action.
• Resources required: Identify the resources (personnel, equipment, budget, etc.) needed to execute the actions effectively.

3.2. Ensure that action plans are documented, reviewed, and approved by the responsible parties.

Step 4: Integration into Business Processes

• 4.1. Integrate OH&S objectives and related action plans into relevant business processes and functions, such as production, procurement, maintenance, and HR.
• 4.2. Ensure that OH&S considerations are included in decision-making processes, project planning, and change management.

Step 5: Communication and Implementation

• 5.1. Communicate OH&S objectives and action plans to all relevant employees and stakeholders, ensuring that everyone is aware of their roles and responsibilities.
• 5.2. Implement the action plans according to the established timelines and monitor progress regularly.

Step 6: Performance Monitoring and Review

• 6.1. Monitor and measure OH&S performance against established objectives and KPIs, collecting relevant data and records.
• 6.2. Conduct regular management reviews to assess the effectiveness of OH&S objectives and planning, considering changes in context and performance data.

Step 7: Continuous Improvement

• 7.1. Identify areas for improvement through performance reviews, feedback, and evaluation of action plans.
• 7.2. Update OH&S objectives and action plans as needed to ensure alignment with changing circumstances and priorities.
• 7.3. Document and communicate improvements made as a result of this process.

Step 8: Documentation and Records

• 8.1. Maintain records of OH&S objectives, risk assessments, action plans, performance data, and management reviews as evidence of compliance with this procedure.
• 8.2. Ensure that relevant personnel have access to and can reference these records when needed.

Step 9: Review and Revision

Periodically review and update this procedure to ensure its effectiveness and alignment with ISO 45001 requirements and organizational changes.

Example of monitoring of OH&S objectives

Objective 1: Reduce the Lost Time Injury Frequency Rate (LTIFR) by 10% in the next year.

Monitoring and Measurement Activities:

1. Data Collection: Collect data on the number of lost time injuries (LTIs) each month.
2. Data Analysis: Calculate the LTIFR for each month using the formula: LTIFR = (Number of LTIs / Total Hours Worked) x 1,000,000.
3. Comparison to Target: Compare the calculated LTIFR for each month to the target reduction rate of 10%.
4. Root Cause Analysis: Investigate the causes of LTIs to identify trends and patterns.
5. Action Planning: Develop and implement action plans to address identified causes and prevent future LTIs.
6. Review of Action Plans: Assess the effectiveness of the action plans in reducing LTIs.
7. Communication: Communicate LTIFR trends, progress, and safety measures to employees and management.
8. Management Review: Present LTIFR data and progress reports in management review meetings.

Objective 2: Increase the percentage of employees completing annual safety training to 100%.

Monitoring and Measurement Activities:

1. Training Records: Maintain records of safety training completion for all employees.
2. Regular Audits: Conduct regular audits of training records to ensure accuracy and completeness.
3. Communication: Communicate training requirements and deadlines to employees.
4. Training Assessment: Assess the effectiveness of safety training programs through evaluations and feedback from participants.
5. Employee Surveys: Include questions related to safety training in employee satisfaction surveys.
6. Action Planning: Identify and address barriers to training completion, such as scheduling conflicts or resource limitations.
7. Documentation: Maintain documentation of training completion rates and actions taken to improve them.

Objective 3: Reduce the number of workplace ergonomic-related complaints by 20% within the next six months.

Monitoring and Measurement Activities:

1. Complaint Tracking: Maintain a record of all ergonomic-related complaints reported by employees.
2. Data Analysis: Analyze the frequency and nature of complaints over time.
3. Root Cause Analysis: Investigate the underlying causes of ergonomic-related complaints, such as poorly designed workstations.
4. Ergonomic Assessments: Conduct ergonomic assessments of workstations to identify potential issues.
5. Action Planning: Develop action plans to address identified ergonomic issues and improve workplace ergonomics.
6. Review of Action Plans: Evaluate the effectiveness of the action plans in reducing complaints.
7. Communication: Communicate the importance of ergonomic awareness and the availability of ergonomic assessments to employees.
8. Documentation: Maintain records of complaints, assessments, action plans, and outcomes.