ISO 45001:2018 Clause 8.1.4.2 Contractors

ISO 9001:2018 Requirements

The organization shall coordinate its procurement process(es) with its contractors, in order to identify hazards and to assess and control the OH&S risks arising from:

1. the contractors’ activities and operations that impact the organization;
2. the organization’s activities and operations that impact the contractors’ workers;
3. the contractors’ activities and operations that impact other interested parties in the workplace.

The organization shall ensure that the requirements of its OH&S management system are met by contractors and their workers. The organization’s procurement process(es) shall define and apply occupational health and safety criteria for the selection of contractors.
NOTE It can be helpful to include the occupational health and safety criteria for the selection of contractors in the contractual documents.

As per Annex A (Guidance on the use of ISO 45001:2018 standard) of ISO 45001:2018 standard it further explains

The need for coordination recognizes that some contractors (i.e. external providers) possess specialized knowledge, skills, methods and means. Examples of contractor activities and operations include maintenance, construction, operations, security, cleaning and a number of other functions. Contractors can also include consultants or specialists in administrative, accounting and other functions. Assignment of activities to contractors does not eliminate the organization’s responsibility for the occupational health and safety of workers. An organization can achieve coordination of its contractors’ activities through the use of contracts that clearly define the responsibilities of the parties involved. An organization can use a variety of tools for ensuring contractors’ OH&S performance in the workplace (e.g. contract award mechanisms or pre-qualification criteria which consider past health and safety performance, safety training, or health and safety capabilities, as well as direct contract requirements). When coordinating with contractors, the organization should give consideration to the reporting of hazards between itself and its contractors, controlling worker access to hazardous areas, and procedures to follow in emergencies. The organization should specify how the contractor will coordinate its activities with the organization’s own OH&S management system processes (e.g. those used for controlling entry, for confined space entry, exposure assessment and process safety management) and for the reporting of incidents. The organization should verify that contractors are capable of performing their tasks before being allowed to proceed with their work; for example, by verifying that:
a) OH&S performance records are satisfactory;
b) qualification, experience and competence criteria for workers are specified and have been met
(e.g. through training);
c) resources, equipment and work preparations are adequate and ready for the work to proceed.

1) The organization shall coordinate its procurement process(es) with its contractors, in order to identify hazards and to assess and control the OH&S risks

Coordinating with contractors to identify hazards and assess and control Occupational Health and Safety (OH&S) risks is a critical aspect of ensuring a safe and healthy workplace. Here are the key steps and considerations for effectively managing contractor-related OH&S risks:

• Before engaging any contractors, thoroughly assess the scope of work and identify potential OH&S hazards associated with the project or services they will provide.
• Choose contractors based not only on cost and qualifications but also on their demonstrated commitment to safety. Evaluate their safety records and OH&S management systems.
• Clearly define OH&S requirements and expectations in the contract or agreement with the contractor. This should include compliance with relevant regulations, safety standards, and adherence to your organization’s OH&S policies.
• Conduct a pre-work meeting with the contractor to discuss OH&S requirements, risk assessments, and safety plans for the project. Ensure that both parties have a shared understanding of safety expectations.
• Collaboratively identify and assess potential hazards associated with the contractor’s work. Consider the specific tasks, equipment, materials, and work environment involved.
• Conduct a risk assessment to evaluate the severity and likelihood of potential OH&S risks. Prioritize risks for mitigation.
• Develop and agree upon control measures to mitigate identified risks. This may include implementing safety procedures, providing personal protective equipment (PPE), or instituting safety training.
• Ensure that contractors and their employees receive adequate training on OH&S requirements, procedures, and emergency response plans.
• Require contractors to provide safety documentation, such as safety plans, risk assessments, safety data sheets (SDS) for hazardous materials, and incident reporting procedures.
• Establish clear procedures for reporting and investigating incidents or near misses involving contractors. Ensure that contractors are aware of these procedures.
• Monitor contractor compliance with OH&S requirements throughout the project’s duration. Conduct regular inspections or audits, if necessary.
• Collaborate on emergency response plans and procedures to ensure a coordinated response in case of accidents, fires, or other emergencies.
• Maintain records of all OH&S-related communications, assessments, and incidents involving contractors.
• After project completion, evaluate the contractor’s OH&S performance, including their adherence to safety requirements, incident reports, and corrective actions taken.
• Provide feedback to contractors on their OH&S performance and collaborate on continuous improvement efforts.
• Conduct a post-project review to identify lessons learned and best practices. Use this information to improve future contractor coordination.
• Maintain open lines of communication and collaboration with contractors even after the project is completed. Foster a culture of safety in all contractor relationships.

The coordination with contractors in identifying hazards and assessing and controlling OH&S risks should be a proactive and collaborative effort to ensure the safety and well-being of all individuals involved in the work, including employees, contractors, and visitors.

2)The organization shall coordinate its procurement process(es) with its contractors, in order to identify hazards and to assess and control the OH&S risks arising from the contractors’ activities and operations that impact the organization

Controlling contractors’ activities and operations that impact an organization’s Occupational Health and Safety (OH&S) is a crucial responsibility to ensure a safe workplace. Here are steps and considerations for effectively controlling contractor activities related to OH&S:

1. Before engaging contractors, define the scope of work and identify how their activities may impact your organization’s OH&S.
2. Select contractors based on their OH&S performance and capabilities. Assess their safety records, OH&S management systems, and compliance with relevant regulations.
3. Clearly define OH&S requirements in contracts or agreements with contractors. Specify that they must comply with relevant OH&S laws, standards, and your organization’s OH&S policies.
4. Conduct a pre-work meeting to discuss OH&S requirements, expectations, and safety plans with the contractor. Ensure alignment on safety protocols.
5. Collaboratively identify potential hazards linked to the contractor’s work. Consider specific tasks, equipment, materials, and work environments.
6. Evaluate the severity and likelihood of potential OH&S risks associated with the contractor’s activities. Prioritize risks for mitigation.
7. Develop and agree upon control measures to mitigate identified risks. This may involve safety procedures, provision of personal protective equipment (PPE), or safety training.
8. Request contractors to provide OH&S documentation, including safety plans, risk assessments, safety data sheets (SDS) for hazardous materials, and incident reporting procedures.
9. Ensure that contractors and their employees receive training on OH&S requirements, procedures, and emergency response plans. Verify their understanding.
10. Establish procedures for contractors to report and investigate incidents or near misses. Ensure contractors understand and follow these procedures.
11. Continuously monitor contractor compliance with OH&S requirements throughout the project’s duration. Conduct regular inspections or audits, if needed.
12. Collaborate on emergency response plans and procedures to ensure a coordinated response in case of accidents, fires, or other emergencies.
13. Maintain records of all OH&S-related communications, assessments, incidents involving contractors, and corrective actions taken.
14. After project completion, evaluate the contractor’s OH&S performance, including their adherence to safety requirements, incident reports, and corrective actions.
15. Provide feedback to contractors on their OH&S performance and collaborate on continuous improvement efforts.
16. Conduct a post-project review to identify lessons learned and best practices. Use this information to improve future contractor control efforts.
17. Maintain open lines of communication and collaboration with contractors even after the project is completed. Foster a culture of safety in all contractor relationships.
18. Establish protocols for suspending or terminating contracts with contractors who consistently fail to meet OH&S requirements or pose a significant risk to safety.
19. Ensure that contractors comply with all applicable OH&S laws and regulations, and hold them accountable for any violations.

Effectively controlling contractors’ activities that impact your organization’s OH&S requires proactive planning, clear communication, and a commitment to continuous improvement in safety practices. It is essential to prioritize safety and create a culture of responsibility among contractors working with your organization.

3) The organization shall coordinate its procurement process(es) with its contractors, in order to identify hazards and to assess and control the OH&S risks arising from the organization’s activities and operations that impact the contractors’ workers

Controlling an organization’s activities and operations that impact the workers of contractors is essential for ensuring the safety and well-being of everyone involved in a project. Here are steps and considerations for effectively controlling your organization’s activities in this regard:

• Before the project begins, conduct a thorough assessment of your organization’s activities and operations that may affect the safety and health of contractors’ workers.
• Collaboratively identify potential hazards and assess the associated OH&S risks linked to your organization’s activities. Consider factors such as equipment operation, environmental conditions, and shared workspaces.
• Develop and implement control measures to mitigate identified risks. This may involve safety procedures, the use of barriers or signage, and providing clear guidelines for interactions between your organization’s personnel and contractors’ workers.
• Ensure that your organization’s employees who may interact with contractors’ workers receive appropriate OH&S training. They should be aware of potential risks and know how to work safely alongside contractors
• Establish clear communication channels between your organization and the contractors. Share relevant OH&S information, safety plans, and any specific requirements for safe operations.
• Develop a unified incident reporting and response protocol that includes procedures for reporting accidents, near misses, and any unsafe conditions promptly. Collaborate with contractors to ensure consistency in reporting
• Collaborate on emergency response plans and procedures. Ensure that everyone knows their roles and responsibilities in case of an emergency
• Conduct regular safety meetings or toolbox talks involving your organization’s personnel and contractors’ workers. Address safety concerns, share best practices, and reinforce safety expectations.
• Maintain detailed records of OH&S communications, risk assessments, control measures, safety meetings, and incident reports involving contractors’ workers.
• Continuously monitor your organization’s compliance with OH&S requirements, especially those related to interactions with contractors. Ensure adherence to safety protocols and corrective actions when necessary.
• Evaluate your organization’s OH&S performance with respect to the impact on contractors’ workers. Assess adherence to safety requirements, incident reports, and corrective actions taken.
• Encourage feedback from contractors’ workers and your own employees regarding OH&S concerns. Use this input to drive continuous improvement in safety practices.
• After project completion, conduct a review to identify lessons learned and areas for improvement in how your organization interacts with contractors’ workers in terms of OH&S.
• Ensure that your organization complies with all applicable OH&S laws and regulations, including those related to interactions with contractors’ workers.
• Foster a collaborative and partnership-based approach with contractors to ensure a shared commitment to the safety and well-being of all workers involved in the project.

By controlling your organization’s activities and operations that impact contractors’ workers, you contribute to a safer work environment and strengthen relationships with contractors based on a shared commitment to occupational health and safety.

4) The organization shall coordinate its procurement process(es) with its contractors, in order to identify hazards and to assess and control the OH&S risks arising from the contractors’ activities and operations that impact other interested parties in the workplace.

Controlling contractors’ activities and operations that impact other interested parties in the workplace is crucial for maintaining a safe and harmonious environment. Interested parties may include employees, visitors, customers, neighboring businesses, or the public. Here are steps and considerations for effectively controlling contractors’ activities in this context:

• Before contracting work begins, conduct a comprehensive assessment of how the contractors’ activities may affect other interested parties within or near the workplace.
• Identify potential hazards and assess the associated OH&S risks linked to contractors’ activities that could impact other interested parties.
• Develop and implement control measures to mitigate identified risks. This may involve safety procedures, barriers, signage, or scheduling work during non-business hours to minimize disruption.
• Ensure that contractors and their workers receive appropriate OH&S training. They should be aware of potential risks and know how to work safely in a way that minimizes impacts on others.
• Establish clear and open communication channels between your organization, contractors, and other interested parties. Share relevant OH&S information, safety plans, and any specific requirements for minimizing impacts.
• Develop a unified incident reporting and response protocol that includes procedures for reporting accidents, near misses, and any unsafe conditions promptly. Collaborate with contractors to ensure consistent reporting and response.
• Collaborate on emergency response plans and procedures to ensure that everyone knows their roles and responsibilities in case of an emergency that could impact other interested parties.
• Conduct regular safety meetings or toolbox talks involving your organization, contractors, and other interested parties. Address safety concerns, share best practices, and reinforce safety expectations.
• Maintain detailed records of OH&S communications, risk assessments, control measures, safety meetings, incident reports, and any interactions that may impact other interested parties.
• Continuously monitor contractors’ compliance with OH&S requirements related to their impact on other interested parties. Ensure adherence to safety protocols and corrective actions when necessary.
• Evaluate contractors’ OH&S performance with regard to their impact on other interested parties. Assess adherence to safety requirements, incident reports, and corrective actions taken.
• Encourage feedback from other interested parties, contractors, and your organization’s employees regarding OH&S concerns and impacts. Use this input to drive continuous improvement in safety practices.
• After project completion, conduct a review to identify lessons learned and areas for improvement in how contractors’ activities impact other interested parties in terms of OH&S.
• Ensure that your organization and contractors comply with all applicable OH&S laws and regulations, especially those related to interactions with other interested parties.
• Foster a collaborative and partnership-based approach with contractors to ensure a shared commitment to the safety and well-being of all interested parties affected by the work.

By effectively controlling contractors’ activities and operations that impact other interested parties in the workplace, you contribute to a safe and harmonious work environment, protect the welfare of all parties involved, and ensure compliance with legal and regulatory requirements.

5) The organization shall ensure that the requirements of its OH&S management system are met by contractors and their workers.

Ensuring that the requirements of your Occupational Health and Safety (OH&S) management system are met by contractors and their workers is essential for maintaining a safe and compliant workplace. To achieve this, you can follow these steps:

• Clearly define the OH&S requirements and expectations within your organization’s OH&S management system. These requirements should encompass relevant laws, regulations, standards, and internal policies.
• Embed OH&S requirements and expectations into contracts, agreements, and procurement documents with contractors. Explicitly state that contractors and their workers must comply with your organization’s OH&S management system.
• Assess contractors based on their ability to meet your OH&S requirements. Select contractors who have a proven track record of adhering to safety standards and demonstrate a commitment to workplace safety.
• Before work begins, communicate the OH&S requirements and expectations to contractors. Hold pre-contract meetings to discuss safety plans, protocols, and roles and responsibilities.
• Ensure that contractors and their workers receive appropriate OH&S training and orientation specific to your organization’s requirements. Verify their understanding of safety procedures and protocols.
• Request and maintain documentation from contractors related to OH&S, such as safety plans, risk assessments, incident reports, and training records.
• Continuously monitor contractors’ compliance with your OH&S requirements throughout the project’s duration. Regularly review their adherence to safety protocols and corrective actions taken when necessary.
• Implement a unified incident reporting and response system that includes contractors. Encourage prompt reporting of accidents, near misses, and any unsafe conditions.
• Evaluate contractors’ OH&S performance to ensure they are meeting your organization’s requirements. Assess their adherence to safety standards, incident reports, and corrective actions taken.
• Encourage feedback from contractors and their workers regarding OH&S concerns and their ability to meet your organization’s requirements. Use this feedback to drive continuous improvement.
• Conduct a review after project completion to assess whether contractors and their workers successfully met your OH&S requirements. Identify areas for improvement and lessons learned.
• Ensure that your organization and contractors comply with all applicable OH&S laws and regulations, and hold them accountable for any violations.
• Foster a collaborative and partnership-based approach with contractors to ensure a shared commitment to the safety and well-being of all workers involved in the project.

By effectively communicating, monitoring, and verifying that contractors and their workers meet the requirements of your OH&S management system, you can help create a safer work environment, reduce risks, and ensure compliance with safety standards and regulations.

6) The organization’s procurement process(es) shall define and apply occupational health and safety criteria for the selection of contractors

Applying occupational health and safety (OH&S) criteria for the selection of contractors is crucial to ensure that your organization works with contractors who prioritize workplace safety. Here are steps to help you apply OH&S criteria when selecting contractors:

1. Clearly define the OH&S criteria that contractors must meet to be eligible for selection. These criteria should align with your organization’s OH&S policies, legal requirements, and industry standards. Common OH&S criteria may include:
   • Compliance with relevant OH&S laws and regulations.
   • Safety performance history.
   • OH&S management system certifications (e.g., ISO 45001).
   • Commitment to continuous improvement in OH&S.
   • Adequate safety training and competency.
   • Availability and use of personal protective equipment (PPE).
   • Hazard identification and risk assessment capabilities.
   • Incident reporting and investigation procedures.
   • Emergency response preparedness.
2. Develop a pre-qualification questionnaire or checklist that contractors must complete during the selection process. This questionnaire should include questions related to the OH&S criteria you’ve defined. Contractors should provide evidence or documentation to support their responses.
3. Review the documentation provided by contractors, such as safety policies, OH&S management system documentation, safety records, incident reports, training records, and safety certifications. Verify the accuracy and completeness of the information.
4. Establish a scoring system or evaluation matrix to objectively assess contractors’ compliance with OH&S criteria. Assign scores to each criterion and calculate a total score for each contractor.
5. Conduct site visits or audits of the contractors’ facilities, if necessary. These visits can help verify the accuracy of the information provided and assess the contractors’ workplace safety practices firsthand.
6. Contact references provided by contractors to gather feedback on their OH&S performance and ability to meet safety requirements. Ask about their safety culture, incident history, and responsiveness to safety concerns.
7. Conduct interviews with key personnel from the contractor’s organization to discuss their approach to OH&S and to clarify any questions or concerns related to safety practices.
8. Conduct a risk assessment specific to the contractor’s scope of work. Evaluate potential OH&S risks associated with the contractor’s activities and assess their plans for risk mitigation.
9. Verify that the contractor is compliant with all relevant OH&S laws and regulations. Check for any previous violations or citations.
10. Based on the evaluation results, select contractors who meet the OH&S criteria and demonstrate a commitment to workplace safety. Document the selection process, including the rationale for choosing each contractor.
11. Once contractors are selected, establish a process for continuous monitoring of their OH&S performance throughout the duration of the contract. Ensure that they adhere to safety requirements and address any issues promptly.
12. Clearly state the OH&S requirements, responsibilities, and expectations in the contract or agreement with the selected contractors. Include clauses that outline consequences for non-compliance with OH&S criteria.

By applying these steps, your organization can systematically evaluate and select contractors who prioritize occupational health and safety. This approach helps create a safer work environment, reduces risks, and ensures that contractors align with your organization’s OH&S goals and policies.

It can be helpful to include the occupational health and safety criteria for the selection of contractors in the contractual documents.

Including occupational health and safety (OH&S) criteria for the selection of contractors in contractual documents is not only helpful but also a best practice. By explicitly outlining OH&S requirements and expectations in the contract, you establish a legally binding agreement that reinforces the importance of workplace safety. Here’s how you can incorporate OH&S criteria into your contractual documents:

1. Clearly Define OH&S Requirements: In the contract, clearly articulate the specific OH&S criteria that contractors must meet. Be specific about the OH&S standards, regulations, and policies that contractors are expected to comply with.
2. Compliance with Laws and Regulations: State that contractors are required to comply with all applicable OH&S laws, regulations, and industry standards. Specify any relevant standards or certifications (e.g., ISO 45001) that contractors must adhere to.
3. Safety Plans and Procedures: Require contractors to develop and submit OH&S plans and procedures related to their scope of work. These documents should outline how they will identify, assess, and mitigate workplace hazards.
4. Incident Reporting and Investigation: Include provisions for reporting and investigating OH&S incidents or accidents. Specify the reporting timeline and the process for addressing and resolving incidents.
5. Training and Competency: Require contractors to provide evidence of OH&S training for their employees. Specify the type of training required and the frequency of refresher courses.
6. Emergency Response Plans: If applicable, outline the requirements for contractors’ emergency response plans and their coordination with your organization’s emergency response procedures.
7. Safety Equipment and PPE: Specify the types of safety equipment and personal protective equipment (PPE) that contractors and their employees must use. Ensure that PPE meets safety standards.
8. Hazard Communication: Require contractors to provide clear hazard communication for any hazardous materials or substances they bring into the workplace. This may include safety data sheets (SDS) and labeling requirements.
9. Compliance Monitoring: Detail how your organization will monitor and assess the contractor’s compliance with OH&S requirements during the contract period. Specify the frequency of inspections or audits.
10. Performance Metrics: Establish key performance indicators (KPIs) related to OH&S for contractors to meet. These could include incident rates, compliance with safety protocols, and response times to address safety issues.
11. Consequences for Non-Compliance: Clearly state the consequences for contractors in case of non-compliance with OH&S criteria. These consequences may include contractual penalties, termination of the contract, or legal action.
12. Reporting and Documentation: Outline reporting requirements for OH&S-related matters, including incident reporting, regular safety performance reporting, and documentation retention.
13. Legal and Regulatory Compliance: Specify that contractors must promptly report any OH&S-related violations, citations, or regulatory non-compliance to your organization.
14. Insurance and Indemnification: Ensure that the contract includes provisions related to OH&S insurance coverage and indemnification in case of OH&S-related incidents.
15. Dispute Resolution: Include mechanisms for resolving OH&S-related disputes or disagreements between your organization and the contractor.
16. Review and Amendment: Outline how the OH&S requirements within the contract will be periodically reviewed, updated, or amended to reflect changes in regulations, standards, or project scope.

By incorporating OH&S criteria into your contractual documents, you establish a strong foundation for contractor accountability and reinforce the importance of safety throughout the duration of the contract. This proactive approach helps protect the well-being of all parties involved and ensures that OH&S standards are maintained.

Documented information Required:

1. Contractor Selection Criteria (Document):Document outlining the criteria and requirements used by the organization to select contractors. This should include considerations such as competence, capacity, track record, compliance, and alignment with quality objectives.
2. Contractor Evaluation and Approval Records (Records):Records of evaluations and approvals of contractors based on the selection criteria. This includes documentation of contractor assessments, audits, or inspections.
3. Contractor Contracts or Agreements (Documents):Copies of contracts, agreements, or purchase orders with contractors that specify the terms and conditions of the work to be performed. Contracts should include quality requirements, delivery schedules, performance expectations, and any applicable standards or specifications.
4. Quality Requirements for Contractors (Documents):Documented quality requirements that outline the organization’s expectations for contractors in terms of quality control, inspection, testing, reporting, and compliance with ISO 9001 or relevant standards
5. Records of Communication with Contractors (Records):Records of communication with contractors, including email correspondence, meeting minutes, and other forms of communication related to quality expectations, project updates, and issue resolution.
6. Contractor Performance Records (Records):Records of contractor performance evaluations, including any non-conformances, defects, or deviations from quality requirements. These records should demonstrate the contractor’s ability to meet quality standards.
7. Audit and Inspection Reports (Records):Records of audits or inspections conducted on contractors to verify their compliance with quality requirements and contractual obligations.
8. Non-Conformance Reports (Records):Records of non-conformances or quality issues identified in contractor-provided products or services, along with documented corrective actions taken to address these issues.
9. Corrective and Preventive Actions (Records):Records of corrective and preventive actions initiated as a result of issues identified during contractor evaluations, audits, or inspections.
10. Performance Monitoring and Metrics (Records): – Records of key performance indicators (KPIs) related to contractor performance, such as on-time delivery, defect rates, and customer satisfaction scores.
11. Records of Training and Competency Assessment (Records): – Records of any training or competency assessments provided to contractors to ensure they are adequately skilled and qualified to perform the contracted work.
12. Records of Changes in Contractor Arrangements (Records): – Records of any changes or amendments to contractor arrangements, including changes in scope, contractual terms, or quality requirements.
13. Review and Approval Records (Records): – Records demonstrating the review and approval of contractor-related documentation, such as contracts, quality requirements, and performance evaluations.
14. Continual Improvement Records (Records): – Records of actions taken to improve the effectiveness of contractor management processes and enhance the quality of externally provided processes, products, or services.
15. Supplier Feedback and Collaboration Records (Records): – Records of feedback, collaboration, and communication with contractors regarding quality improvements, innovations, and process enhancements.

Example for procedure for selection, evaluation and re-evaluation of contractors

Objective: This procedure outlines the process for selecting, evaluating, and re-evaluating contractors to ensure they meet the organization’s OH&S criteria and contribute to a safe working environment.

1. Contractor Selection:

1.1. Identification of Need:

• Identify the need for contracting services that may impact OH&S within the organization.

1.2. OH&S Criteria Definition:

• Define OH&S criteria based on regulatory requirements, industry standards, and organizational policies.
• Specify OH&S expectations for contractors, including compliance with applicable laws and regulations, safety performance, training requirements, and incident reporting.

1.3. Pre-Qualification:

• Develop a pre-qualification questionnaire or checklist that includes OH&S-related questions.
• Prospective contractors must complete the pre-qualification questionnaire and provide supporting documentation.

1.4. Documentation Review:

• Review the documentation provided by prospective contractors, including safety policies, incident records, OH&S management system certifications, training records, and safety equipment.

1.5. Evaluation and Scoring:

• Use a scoring system to objectively evaluate each prospective contractor’s compliance with OH&S criteria.
• Calculate a total score for each prospective contractor.

1.6. Site Visit and Audit:

• Conduct site visits or audits, as necessary, to assess the contractor’s facilities and workplace safety practices firsthand.

1.7. Reference Checks:

• Contact references provided by prospective contractors to gather feedback on their OH&S performance and commitment to safety.

1.8. Contractor Interviews:

• Conduct interviews with key personnel from prospective contractors to discuss their approach to OH&S.

1.9. Risk Assessment:

• Conduct a risk assessment specific to the contractor’s scope of work to identify potential OH&S risks and assess their plans for risk mitigation.

1.10. Contractor Selection: – Based on the evaluation results, select contractors who meet the OH&S criteria and demonstrate a commitment to workplace safety. – Document the selection process and rationale for contractor selection.

2. Evaluation and Re-evaluation:

2.1. Contractual OH&S Obligations:

• Include OH&S requirements and expectations in the contract or agreement with the selected contractor.
• Specify reporting, monitoring, and performance evaluation processes related to OH&S.

2.2. Initial Evaluation:

• Conduct an initial evaluation of the contractor’s compliance with OH&S requirements at the start of the contract.

2.3. Continuous Monitoring:

• Establish a process for continuous monitoring of the contractor’s OH&S performance throughout the contract.
• Perform regular inspections or audits, as necessary, to ensure compliance.

2.4. Incident Reporting:

• Implement a unified incident reporting and response protocol that includes contractors. Encourage prompt reporting of accidents, near misses, and unsafe conditions.

2.5. Performance Metrics:

• Define key performance indicators (KPIs) related to OH&S for contractors to meet. These may include incident rates, compliance with safety protocols, and response times for addressing safety issues.

2.6. Documentation and Records:

• Maintain detailed records of OH&S-related communications, risk assessments, control measures, safety meetings, incident reports, and corrective actions.

2.7. Re-evaluation:

• Periodically re-evaluate the contractor’s OH&S performance, typically at defined intervals or when significant changes occur.
• Document re-evaluation results and any necessary corrective actions.

3. Review and Improvement:

3.1. Review and Lessons Learned:

• Conduct a review after the completion of a contract to assess OH&S performance and identify lessons learned and areas for improvement.

3.2. OH&S Criteria Updates:

• Periodically review and update the OH&S criteria and requirements for contractor selection, evaluation, and re-evaluation to ensure they remain relevant and effective.

3.3. Continuous Improvement:

• Continuously improve the contractor selection and evaluation process based on feedback and lessons learned from previous contracts.