Example of Risk assessment of OHSMS and EMS

Example of combined Risk Assessment of Occupational Health and Safety Management System and Environmental Management System

Sr. noDate of Entry
(7/1/2019)
Areas/ LocationActivityActivity Type ( R/NR)Hazards
Risk
 E (emergency)IPC (Interested Party Concern)LC (Legal Concern)RSP (Resource saving potential)Present / Existing controlsSeverityFrequency of OccurrencesTime to noticePresent risk factor Controls added to reduce risksSeverityFrequency of OccurrencesTime to noticePresent risk factorFinal  (S/NS)Link to Objective / Program, OCP
011/7/19Shop FloorMaterial handling using cranesR  Fall of object handled by crane & being struck by itBody injury, fatalYNYPreventive Maintenance, Trained operators, PPEs, Supervision & vigil while lifting 55125S  Inspection and Certification by competent authority53115NSOCP05
021/7/19Shop FloorMaterial handling using cranesRDefective tackles, slings etcFall of object which may cause body injuryYNYRegualr Inspection of tackels & tools for wear & tear, Regualr testing & Maintenance &  Trained operators, PPEs55125SInspection and Certification by competent authority53115NSOCP05
031/7/19Shop FloorMaterial handling using cranesRExcess loadFall of object which may cause body injuryYNY Care whiling Lifting , Trained operators, PPEs55125SOperator Training & counselling not to lift excess laod , Marking of Lifting equipments for Safe lifting load 53115NSOCP05
041/7/19Shop FloorMaterial handling using cranesRDefects in craneFall of object which may cause body injuryYNYPreventive Maintenance, Trained operators, PPEs55125SInspection and Certification by competent authority53115NSOCP05
051/7/19Shop FloorMaterial handling using cranesRUnskilled operator or improper handlingBody injury or fatalYNY Trained operators55125STraining for crane operation & Hnadling of material 53115NSOCP05
061/7/19Shop FloorManual material handlingRExcessive lifting, pushing, pulling, holding and carryingStrain/sprain injuryNNNWork planning and control assistance from others, mechanical assistance from others32318NSTraining for proper lifting 3139NSOCP 02
071/7/19Shop FloorManual material handlingRErgonomics due to Lifting of heavy materialBack Pain/ Personal InjuryNNNUse of  Cranes / Trolley23530SUse of Lifting equipments , Training for proper lifting 22520NSOCP 02
081/7/19Shop FloorManual material handlingRInjury /Cuts to hand while handling Injury to handsYNNUse of Hand Gloves , Precaution2319NSPrecuation while handling , workers have access to, provided with and use personal protective equipmentsuch as gloves, safety glasses and safety shoes toprotect against cuts and impacts.2214NSOCP 02
091/7/19Shop FloorManual material handlingRFall of Heavy object on feetInjury to toes and feetYNNUse of safety shoes 43112NSPrecuation while handling , Use of safety shoes with steel toes 3216NSOCP 02
101/7/19Shop FloorWeldingR  Electrical Shock due to Unearthed Welding machine /Transformer Fatality or Severe BurnYNNProrper earthing /PM54120NSPreventive Maintenance , Experineced Operator , Regular inspection 53115NSOCP 02
111/7/19Shop FloorWeldingRElectric Shock due to exposed  joints of welding cables Fatality  or Severe BurnYNNPrecaution while welding , PM 54120SUse of  Cable without Joints , Isnpection of cables every day , If joints are there then proper taping 5115NSOCP 02
121/7/19Shop FloorWeldingRContact with hot surfaces Severe BurnYNNUse of Hand Gloves , Precaution55125Ssuitable  overalls and gloves are provided and used to protect the skin against burns from hot surfaces, flames and sparks43112NSOCP 02
131/7/19Shop FloorWeldingRExplosion of gas  Cylinder Fire & Fatal InjuryYYYPrecaution while welding 53115SUse of Flash Back arrestors , Work permit 52110OCP 02
141/7/19Shop FloorWeldingRExposure to UV RaysVision ProblemsNNYWear goggles and face mask.43560SPPEs provided42540SOCP 02
151/7/19Shop FloorWeldingRInhalation of FumesBronchial ProblemsNNYWear goggles and face mask. 43560SMask provided33545SOCP 02
161/7/19Shop FloorWeldingRFlashes/FlamesVision ProblemsNNNWear goggles and face mask. 43560Ssuitable welding shields and gogglesare supplied and used to protect the eyes fromflames and sparks during welding33545SOCP 02
171/7/19Shop FloorWeldingRFire HazardBurnsYNNworking combustible materials andwaste are kept in covered containers3319NSFire extinguishers providedNSOCP 02
181/7/19Shop FloorWeldingRHot work piecesSevere BurnYNNsuitable tools for holding andmoving hot work-pieces are provided and usedto prevent burns and fires43112NS NSOCP 02
191/7/19Shop FloorWeldingRHeat stress or heat exhaustionBurnsYNNsuitable welding shields and gogglesare supplied and used to protect the  flames and sparks during welding3319NSNSOCP 02
201/7/19Shop FloorGrindingRContact with Grinding WheelCutYNNProper training for grinding3319NSTrained manpower deployedNSOCP 11
211/7/19Shop FloorGrindingRGeneration of NoiseHearing ProblemsNNYNoise measurements are with in limits 35115S Providedwith suitable personal protective equipmentsuch as ear plugs to protect them from high noise levels25110NSOCP 11
221/7/19Shop FloorGrindingRWrong size of Grinding WheelPossibility of cut and injury to surround peopleNNNTrained manpower deployed, 3319NSNSOCP 11
231/7/19Shop FloorGrindingRInhalation of Dustill healthNNYWear goggles and face mask.35575SProvide face mask, Helth checkup and rotation of manpower 33545NSOCP 11
241/7/19Shop FloorGrindingRSparks and dust in eyes.Eye injuryYNNWear goggles and face mask.43224NSWelding Google & shields 33218NSOCP 11
251/7/19Shop FloorGrindingRRotating abrasive wheels. Cuts & abrasionsYNNTrained manpower deployed3319NSNSOCP 11
261/7/19Shop FloorGrindingRUse of a worn grinding wheel causing injuries to userYNNWheels to be inspected for wear before use3319NSTraining provided for grindingNSOCP 11
271/7/19Shop FloorGrindingRStopping wheels by applying pressure to them cause work piece to be ejected and cause injuriesYNNWheels not to be stopped by applying pressure to them. Wheels to be allowed to run down and stop of their own accord
43112STraining provided for grinding4218NSOCP 11
281/7/19Shop FloorGrindingR Failure to wear the correct personal protective equipment (PPE) lead to injuriesYNNAll users to wear eye protection.  All users to wear respiratory protection when grinding creates a dust.User to ensure that clothing is worn so that there is no risk of entanglement.53115STraining provided for PPE usage4218NSOCP 11
291/7/19Shop FloorGrindingRContact with revolving cutters Body InjuryYNNSafe Working Platform provided43112STraining for safe operation4218NS 
301/7/19Shop FloorGrindingRLong hair and loose clothing can become entangled in moving parts of the machineYNNCoverall worn when operating the machine, long hair should be tied back and protected from entanglement. Loose clothing  should be tucked in / removed. 54120SNo Loose clothing , Training of safe working 52110NS 
311/7/19Shop FloorGrindingRBroken cutters, swarf and work pieces can be violently ejected.Body InjuryYNN work piece is securely clamped tight prior to milling34112NSTraining for safe operation3319NS 
321/7/19Shop FloorGrindingRSharp edges on tools, work pieces and swarf  cause cutsNNNOperator has been trained in safe work practices and appropriate PPE (e.g. eye, foot hearing and clothing protection) is worn during operation. 44116STraining for safe operation4218NS 
331/7/19Shop FloorGrindingR Contact with cutting fluids, oil and
grease
 can irritate the skinNNNAppropriate PPE is worn whilst operating the metal milling machine.34112NS      
341/7/19Shop FloorGrindingRMilling machines repair & maintenanceelectrical shock.NNNOperator to check for damaged electrical cords prior to use and proper earthinh 53115SIsolation of machines befroe repair or maintenance lock ot & Tag our procedure to be followed 3218NS 
351/7/19Shop FloorGrindingRClosing movement between parts, under power feedCan result in finger trappingNNNOperator has been trained in safe work practices and appropriate PPE (e.g. eye, foot hearing and clothing protection) is worn during operation. 44116STraining for safe operation4218SPut additonal control / OCP
361/7/19Shop FloorGrindingRHeavy objects such as vices and index fixtures .can fall from the table & cause injuryNNNOperator has been trained in safe work practices and appropriate PPE (e.g. eye, foot hearing and clothing protection) is worn during operation. 44116STraining for safe operation, USE of Steel toe safety shoes 4218NS 
371/7/19Shop FloorGrindingRInadvertent starting of the machine .Injury to body part , Shock etc NNNOperator has been trained in safe work practices and appropriate PPE (e.g. eye, foot hearing and clothing protection) is worn during operation. 52110STraining for safe operation, Inspection before start up of machine 5115NS 
381/7/19Shop FloorGrindingRLack of space around the machine lead to the operator being pushed by passers-by.NNNProper  work space & ergonomics 3319NS 
391/7/19Shop FloorGrindingRSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with moving parts.NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.34112NS 
401/7/19Shop FloorGrindingRGases and metal dust generated from the work process  hazardous to health.NNYlocal exhaust/ventilation system is switched on and in good working order. 44580SUse of exhuast system / Vnetillation , Provide PPE , Health checkup &  rortation of operators 43560SOCP
411/7/19Shop FloorPolishing (Buffering)RLong hair and loose clothing can become entangled in moving parts of the machinecan become entangled in moving parts of the machineYNNCoverall worn when operating the machine, long hair should be tied back and protected from entanglement. Loose clothing  should be tucked in / removed. 53115NS 
421/7/19Shop FloorPolishing (Buffering)RWork pieces, wires from brushes and particles from
the polishing process can be ejected from the
machine. Sharp edges can cause cuts.
Body InjuryNNN work piece is securely clamped tight prior to polishing3319NS 
431/7/19Shop FloorPolishing (Buffering)RHot work pieces can cause burns.BurnsNNNOperator has been trained in safe work practices and appropriate PPE 3319NS 
441/7/19Shop FloorPolishing (Buffering)RPolishing machines can present a hazard of electrical shock. Inadvertent starting of the machine
can present a hazard.
electrical shock.NNNOperator to check for damaged electrical cords prior to use. 54120SRegular inspection of damaged electric cords  & Replacing or taping of open wires 53115 
451/7/19Shop FloorPolishing (Buffering)RDust can be inhaledBreathing problemsNNNPPE to be worn44580SUse of Nose mask , Health check up &  exhaust 42540SOCP
461/7/19Shop FloorPolishing (Buffering)RLack of space around the machine lead to the operator being pushed by passers-by.NNNProper work space & ergonomics 3319NS 
471/7/19Shop FloorPolishing (Buffering)RSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with  moving parts.NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.34112NS 
481/7/19Shop FloorTurning lathesRUncontrolled moving or swinging partsBody InjuryNNNOperator has been trained in safe work practices and appropriate PPE 34112NS 
491/7/19Shop FloorTurning lathesRSharp edges, corners, rough surfaces Body InjuryNNNOperator has been trained in safe work practices and appropriate PPE (e.g. eye, foot hearing and clothing protection) is worn during operation. 44116STraining for safe operation43112NS 
501/7/19Shop FloorTurning lathesRWorkpiece clampingCrushing
YNN work piece is securely clamped tight prior to machining44116STraining for safe operation43112NS 
511/7/19Shop FloorTurning lathesRWhipping bar stock CrushingYNNOperator has been trained in safe work practices and appropriate PPE 44116STraining for safe operation43112NS 
521/7/19Shop FloorTurning lathesRRapid travel of table or spindle head Drawing in or trapping cause injuryYNNOperator has been trained in safe work practices and appropriate PPE 44116STraining for safe operation43112NS 
531/7/19Shop FloorTurning lathesRContact with Moving or rotating tool Body InjuryYNNOperator has been trained in safe work practices and appropriate PPE 44116STraining for safe operation43112NS 
541/7/19Shop FloorTurning lathesRMaintenance or repair Electrical contact (direct
or indirect)
NNNOperator to check for damaged electrical cords prior to use and isolate machine before maintenance54120STraining for safe operation, Follow Lock out & Tag out procedure 53115SOCP
551/7/19Shop FloorTurning lathesRLong hair and loose clothing can become
entangled in moving parts of the machine
NNNCoverall worn when operating the machine, long hair should be tied back and protected from entanglement. Loose clothing  should be tucked in / removed. Coverall worn during operation54120STraining for safe operation53115NS 
561/7/19Shop FloorTurning lathesR Contact with cutting fluids, oil and
grease
 can irritate the skinNNNAppropriate PPE is worn whilst operating the metal milling machine.34112NS 
571/7/19Shop FloorTurning lathesRLack of space around the machine lead to the operator being pushed by passers-by.NNNProper Design of workspace around plant and equipment 3216NS 
581/7/19Shop FloorTurning lathesRSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with moving parts.NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.3216NS 
591/7/19Shop FloorTurning lathesRImproper use of PPE Body InjuryNNNTraning on PPE usage in tool box meetings3319NS 
601/7/19Shop FloorTurning lathesRInconvenient climatic conditions – air
quality and humidity 
Uneasiness and uncomfortableNNYAir quality and humidity monitored33545SProper Ventillation , Air , Exhaust , Air quality check 32530OCP 
611/7/19Shop FloorTurning lathesRUnilateral workload, repeated working operations, forced positions (e. g. standing)Back pain, health problemsNNNLimiting working hours not more than 8 hrs3216NS 
621/7/19Shop FloorTurning lathesRHarmful effects of the vapors and aerosols while breathing Breathing problemsNNNAppropriate PPE is worn whilst operating 34112NS 
631/7/19Shop FloorTurning lathesRIrresponsibility, bad cooperation Stress and non cooperative atmosphereNNNCouselling during   tool box meetings34112NS 
641/7/19Shop FloorBoring OperationRFallBody InjuryYNNSafe Working Platform provided35115NS 
651/7/19Shop FloorBoring OperationRFlying of chipsEye injuryNNNGuards provided45120SUse of Safety goggles 3319 
661/7/19Shop FloorBoring OperationRSharp edges on Lathe Machine ControlsHand injury NNNPPE/ Preventive Maintenance2215NS 
671/7/19Shop floor Boring OperationRFalling of Heavy Object Like  Job etcBody InjuryYNNNFixtures/Use ofPPE3319NSSafety while handling  
681/7/19Shop FloorBoring OperationRBoring operation-Cross slide.InjuryNNNTrained personnel 3216NS 
691/7/19Shop FloorBoring OperationRSharp edges from machine caused injury on handInjuryNNNPPE’s provided/ Shutter no return system3216NS 
701/7/19Shop FloorBoring OperationRElectrical ShockFatalYNNPreventive Maintenance by competent personnel53115SIsolation of machines befroe repair or maintenance52110SOCP09
711/7/19Shop FloorBoring OperationREntanglementBody InjuryNNN Coverall worn during operation43112SUse of cover all , Safe working instructions 3218NS 
721/7/19Shop FloorGeneral Machine ShopRMechanical equipment
 Contact injuries e.g. entanglement, drawing-in, abrasions, cuts, burnsNNNNo one  operate workshop equipment unless they have received a sufficient training . Guards on the machines  used. 3319NS 
731/7/19Shop FloorGeneral Machine ShopRElectrical equipment
Electric shocks or burns from using faulty electrical equipment YNNElectrical cables and plugs are regularly visually inspected by the user for damage. 33110NS 
741/7/19Shop FloorGeneral Machine ShopRManual handling of heavy/bulky objects Back injuriesNNNTraining in lifting techniques is provided for workshop staff who undertake the lifting of heavy loads. Appropriate PPE for lifting operations must be worn 33218NS 
751/7/19Shop FloorGeneral Machine ShopRHazardous Substances
 irritating vapours, skin sensitisation, dermatitisNNNA Material Safety Date Sheet (MSDS) must be kept near the storage area33218NS 
761/7/19Shop FloorGeneral Machine ShopRSlips and tripsInjuryNNNWorkshop working areas are kept clear of obstructions and the floor must be kept free from oil and swarf.32212NS 
771/7/19Shop FloorGeneral Machine ShopRFireBurnsYNNFlammable substancesare kept away from naked flames and ignition sources. Workshop users areacquainted with the Fire emergency43224SFire extinguishers provided42216NS 
781/7/19Shop FloorGeneral Machine ShopNRWorking at height Fall YNNPermit for working at height43224SWorking at height permit  issued.3216NS 
791/7/19Shop FloorGeneral Machine ShopNRExcessive NoiseHearing ProblemsNNYAppropriate PPE is worn whilst operating 33218SNoise level is monitored      
801/7/19Shop FloorPaintingRFUMES –
emitted by some paints
Breathing problemsNNNMaterial safety data sheets available. Use of PPE 33218NS       
811/7/19Shop FloorPaintingRSOLVENTS –
cleaners, thinners, etc.
Contact with skin can cause irritationNNNMaterial safety data sheets available. Use of PPE 33218NS       
821/7/19Shop FloorPaintingRFIRE – paints / solvents that contain inflammable substances
fire fazardYNNTo keep all inflammable objects away. Fire extinguishers provided, emergency training43112S       
831/7/19Shop FloorPaintingRCUTS – handling Injury NNNTrained personnel3319NS       
841/7/19Shop FloorPaintingRCONTAMINATION OF THE EYES – spray painting, etc.
irritation of eyesNNNMaterial safety data sheets available. Use of PPE 33218NS      OCP10
851/7/19Shop FloorSand BlastingRMobilization of equipment Falling hazard – -Minor
injury
NNN-Trained vehicle/forklift operator -Qualified signal/rigger -Provide appropriate PPE3319NSSupervisor     OCP10
861/7/19Shop FloorSand BlastingRSetting up and testing of equipment Struck by  compressed
air/hose – Body injury
NNN-Equipment checklist -Adequate safety features -Provide PPE43112SRegular Inspection & Maintenance of parts & equipment4218SOCP10
871/7/19Shop FloorSand BlastingRTop up blasting grit
Falling hazard- body injuryNNNBarricade top area , Qualified signal/rigger43112SInstruction for Safe working 4218SOCP10
881/7/19Shop FloorSand BlastingRCommencement of  blasting Strike by compressed
air/ grit/ hose
NNN-Provide appropriate PPE43112SProvide PPE & Safe working instruction & Inspection of hoses and clamps 3216NSOCP10
891/7/19Shop FloorSand BlastingRCommencement of  blasting Trip and fallNNN-Provide adequate lighting/ no obstruction3319NSSupervisor     OCP10
901/7/19Shop FloorSand BlastingRCommencement of  blasting Dust
inhalation
NNNProvide Nose mask 43560SProvide PPE , Regular Health cehck up & Monitoring 42540SOCP10
911/7/19Shop FloorSand BlastingRGrit removal and emptying the grit
Ergonomic – -Back pain NNNProvide Proper  Lifting equipments & Material handling 33545SProvide proper lifting instruction & Safe work practice training 32530SInstruction & Training 
921/7/19Shop FloorSand BlastingRGrit removal and emptying
the grit
-Dust inhalationNNNProvide Nose mask 43560SHealth Checkup , Monitoring 42540SHealth chekup
931/7/19Shop FloorSand BlastingRBlasting  Operation High pressure – -Bodily injuries NNNPhysical check on hose
condition , Trained personnel 
43112SPhysical check on Hose condition & Clamping , Safe working practices 4218SOcp
941/7/19Shop FloorSand BlastingRBlasting  Operation  -Noise – Noise Induced
Deafness
NNY Provide Ear Plugs 44580SProvide PPE , Monitor for  implemntation & rotation of operaotrs 33545SOCP & PPE
951/7/19Shop FloorPressure testingRtest assembly rupture, creating flying fragmentsBody InjuryNNN Proper barricading , Safe working practces 43112SProvide PPE ,  Safe working instruction 4218SOCP
961/7/19Shop FloorPressure testingRcomponent or connector failure, creating missiles projected under force;FatalNNN Proper barricading , Safe working practces &  Prior checking of Components 52110SSafe working practces , Additional checks on components 5115SOCP
971/7/19Shop FloorPressure testingRtest hose failure including detachment, with consequential hose whipstriking people causing injuryNNN Barricading , Use of PPE , 43112SInspection of Hoses & Clamps 3216NS 
981/7/19Shop FloorPressure testingRsudden release of the test medium (liquid, gas, vapour, dust or other substance under pressure) causing injury, eg burns, eye damage or pressure injection into bodily tissue.NNN Use of PPE , Safe working practices 43112SSafe working practices 4218SOCP
991/7/19Shop FloorPressure testingRImproper use of PPE Body InjuryNNNTraining for Use of PPE3319NS       
1001/7/19Shop FloorPressure testingRInconvenient climatic conditions – air
quality and humidity 
Tirdness & Fatigue NNNProper ventillation & Air 33218NS       
1011/7/19Shop FloorPressure testingRUnilateral workload, repeated working operations, forced positions (e. g. standing)Tirdness & Fatigue NNNProper Ergonomics , Working hours , rotation of manpower 44232SHealth checkup, Monitoring , Rotation of manpower 33218NS 
1021/7/19Shop FloorPressure testingRHarmful effects of the vapors and aerosols while breathing Health Hazard , Bronchitis , Brething trouble NNNUse of Nose mask while working , ventillation 43560SVentillation & Air , Health Checkup & Air quality Monitoring 42540SUse of PPE 
1031/7/19Shop FloorPressure testingRIrresponsibility, bad cooperation  NNN             
1041/7/19Shop FloorPressure testingRLack of space around the testing equipmentlead to the
operator being pushed by passers-by.
NNNProper Design of workspace around plant and equipment 3319NS       
1051/7/19Shop FloorPressure testingRSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with
moving parts.
NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.3216NS       
1061/7/19Shop FloorPressure testingRElectric shock from cable or pump body, potentially fatal, or severe burnsNNN Pre-use checks on pump include checking Proper earthing/ electrical parts for cracks/defects etc.53115Suse of PPE , Earthing checks , checking of electrical parst52110SOCP
1071/7/19Shop FloorPressure testingRTrip Hazard from cables or pump delivery hoses.      Pump placed away from work area

Cables positioned away from work area. 
            
1081/7/19Shop FloorPressure testingRNoise from pump, leading to hearing impairmentDeafness , Hearing problem NNNYUse of PPE like ear plugs 43560SUse of PPE , instruction for using it without fail 32530SOCP & PPE
1091/7/19Shop FloorPressure testingRBio-hazards from handling contaminated pump/hoses.Skin Problem , Skin irritation NNN Use of Hand Gloves , Precaution34448SUse of PPE  without fail , Instruction & enforcement 22520NS 
1101/7/19Shop FloorAssembling  & dismantling of BOPsRFall of BOP or other equipmentFatalNNN Ensuring Proper placing of BOP & Equipment on level surface , Isolating areas  & Insturction for keeping away 52110SIsolation & Proper Placment of BOP 5115SOCP19
1111/7/19Shop FloorAssembling  & dismantling of BOPsRHit by equipmentFatalNNN Isolation while Lifitng or running 52110SSafety awarness & Isolation 5115SOCP19
1121/7/19Shop FloorAssembling  & dismantling of BOPsRSlipBody InjuryNNN Use of PPE , Proper Working & care 3319NS      OCP19
1131/7/19Shop FloorAssembling  & dismantling of BOPsRUnbolting Injury to handNNN Use of PPE, Use of Proper Spanners 3319NS      OCP19
1141/7/19Shop FloorAssembling  & dismantling of BOPsRLifting/carrying
 materials,
Strains, pulled muscles, skeletal
injuries and rope burns
NNN Use of Material handling equipments 3319NS      OCP19
1151/7/19Shop FloorAssembling  & dismantling of BOPsRInstallation of ties, ring
bolts, anchors etc.
Injury to Hand , Starin etc NNN Use of proper equipments , care while working 3319NS      OCP19
1161/7/19Shop FloorAssembling  & dismantling of BOPsRWorking at height during dismantling
Fall – Head injury & Body injury NNN Use of safety Belt , Safe working , Use of helmet 52110SUse of safety belts , precuation , PPE 4218SOCP19
1171/7/19Shop FloorTanks (Oil and Waste Water)NRTrip over from the tryInjuryNNNDifferent color Identification2112NS      OCP 08
1181/7/19Shop FloorTanks (Oil and Waste Water)NRMicrobiological HazardsIllnessNNNHealth check ups-closed lid2112NS      OCP 08
1191/7/19Shop FloorTanks (Oil and Waste Water)NROxygen Deficiencybreathing disorderNNNWork permit-Oxy measured2112NS      OCP 08
1201/7/19Shop FloorTanks (Oil and Waste Water)NRFlammable Vapoursbreathing disorderNNNWork permit-Exhaust2112NS      OCP 08
1211/7/19Shop FloorTanks (Oil and Waste Water)NRFire BurnsYNNAdmin control to avoid sources of ignition and Training3113NS      OCP 08
1221/7/19Shop FloorTanks (Oil and Waste Water)NRLid CollapseBody injuryYNNTrained personnel and Admin Control “do not stand over the lid”5115NS      OCP 08
1231/7/19Shop FloorTanks (Oil and Waste Water)NRFall when lid is openBody injuryYNNRed and White tape placement and Barricades2112NS      OCP 08
1241/7/19Shop FloorTanks (Oil and Waste Water)NRConfined space when cleaningSuffocationNNNWork permits and Training2214NS      OCP 08
1251/7/19Shop FloorTanks (Oil and Waste Water)NRProtrudments from the lidInjuryNNNDifferent color used 1212NS       
1261/7/19Shop FloorHuge Oil trayRslippery surfacesInjuryNNNPPE and Training2316NS       
1271/7/19Shop FloorHuge Oil trayRStruck by or against objectInjuryNNNAdmin control-Hazard Tape2316NS       
1281/7/19Shop FloorHuge Oil trayRExcessive manual material handling Back PainNNNUse of OH crane2418NS       
1291/7/19Shop FloorHuge Oil trayRTrip overInjuryNNNAdmin control-Hazard Tape2112NS       
1301/7/19Shop Floor Use of PPE RUse of Unsuitable , Damaged or contaminated PPE Contamination , Injury or Ill health NNN Use of  Proper , Inspected  PPE , Proper stoarge of PPE 22416NS      
1311/7/19Shop floor Use of Mobile Phones RAccidents , Falling & Hit to personInjury to BodyNNN Restriction of use of Mobiles on shop floor 35115NSCounselling & Prohibition of use       
1321/7/19Shop floor , Stores, Testing working In these location RInsufficient or Improper ventillation Uncomfortable working condition , Ill healthNNN Maintenance of Ventillation & provision of same 23212NS      
1331/7/19Shop floor , Stores, Testing Working  In these locations RStress due to work load Ill health NNN Monitoring  of  staff , workers 22416NS      
1341/7/19Shop Floorworking In these location RWork Place Violence Injury / StressNNN Counselling , Monitoring 32530SRegualr Counselling , Training on team work 22520NS 
1351/7/19Machine ShopMachine Shop OperationsRPoor Drinking Water Qualityill healthNNYPotable Drinking Water Provided0SDrinking Water Quality TestingNS     
1361/7/19Testing and RepairConsumption of FoodRIntake of Hazardous Constituents Digestive System ProblemsNN  NWashing facilities   35575SInstruction for washinbg hands , Soaps & Handwash provided 23318NS 
1371/7/19Overall machining operationsSand stormNRDust InhalationBronchial problemsYNYWork is carried out in closed place43112SSuspension of Work NS     
1381/7/19MaintenanceOverhead Tank Maintenance (Working at heights)NRFallFatalYNNFixed Ladder available, Safety Belt Use 52110SUse of safety belt , Precaution 4218SOCP
1391/7/19Overall machine shop operationsHigh temperature (50 degrees and above)NRExposure to sunSun stroke and dehydrationYNYWork is carried out in closed place SSuspension of Work NS     
1401/7/19Dinning RoomConsumption of FoodRLack of Pest Managementill healthNNYPest Control in PlaceSPesticide provided by the govt is usedNS     
1411/7/19Machine shopPesticide  PowderRIngestionFatalYNN Once in 6months/ Under high supervision2112SStrong Admin control NS     
1421/7/19SHUTTERShutter falling free when chain releasedRHitInjuryNNNPPE’s provided/ Shutter no return system15315NS     
1431/7/19Shop Floor Use of PPE RUse of Unsuitable , Damaged or contaminated PPE Contamination , Injury or Ill health NNN Use of  Proper , Inspected  PPE , Proper stoarge of PPE 22416NS      
1441/7/19Shop floor Use of Mobile Phones RAccidents , Falling & Hit to personInjury to BodyNNN Restriction of use of Mobiles on shop floor 35115NSCounselling & Prohibition of use       
1451/7/19Shop floor , Stores, Testing working In these location RInsufficient or Improper ventillation Uncomfortable working condition , Ill healthNNN Maintenance of Ventillation & provision of same 23212NS      
1461/7/19Shop floor , Stores, Testing Working  In these locations RStress due to work load Ill health NNN Monitoring  of  staff , workers 22416NS      
1471/7/19Shop Floorworking In these location RWork Place Violence Injury / StressNNN Counselling , Monitoring 32530SRegualr Counselling , Training on team work S     
1481/7/19Shop FloorDigging of concrete
floor
N/RDust generationInhalation NNN Use of PPE23212NSDust Mask providedNS     
1491/7/19Shop FloorDigging of concrete
floor
N/RFlying of concrete particlesEye InjuryNNN Use of PPE3319NSFace shield /Safety
Goggles use
NS     
1501/7/19Shop FloorDigging of concrete
floor
N/RNoise  GenerationLoss of HearingNNNLUse of PPE    SEar plug UseNS     
1511/7/19Shop FloorDigging of concrete
floor
N/RWorking with Jack HammerCause InjuryNNN Use of PPE2214NSSafety Shoes useNS     
1521/7/19Shop FloorDigging of concrete
floor
N/RTrip hazards on siteCause InjuryNNN Use of PPE43112NSSafety Shoes use
Hand Gloves
NS     
1531/7/19Shop FloorMixing and pouring of concreteN/RHandling of concrete during  concretingSkin contact NNN Use of PPE2316NSSafety handgloves
use
NS     
1541/7/19Shop FloorMixing and pouring of concreteN/RMoving and carrying materialsInjury or strain to back and limbsNNN Trained manpower deployed by subcontractor/Suggested frequent rest1224NS NS     
1551/7/19Shop FloorEpoxy CoatingN/RFlooring  of Epoxy coating InhalationRespiratory protectionNNN Use of mask25110NS NS     
1561/7/19Shop FloorEpoxy CoatingN/RContact with EyesInjury to EyesYNN Use of Safety face shield/Safety Goggles25110NS NS     
1571/7/19Shop FloorEpoxy CoatingN/RContact with Skin Dermitities to
 Skin/Burn
NNN Use of  Handgloves25110NS NS     
1581/7/19Shop FloorEpoxy CoatingN/RContact with Skin personal HygieneNNN Wash hand and faces before eating,drinking34112NS NS     
1591/7/19Shop FloorEpoxy CoatingN/REpoxy coating  in hot climateHeat StressNNN cotton Coverall with thick quality 2316NS       
1601/7/19Shop FloorWelding on
 rotating table
RBody/Foot  touch to Rotating tableSkin burnsNNN Motor fitted to Rotating
table/using appropriate PPE .
25110NS NS     
1611/7/19Shop FloorOil Leakage
through MHE Crane 
RSlipBody InjuryNNNNil25110NS      
1621/7/19Shop FloorRslippery surfacesInjuryNNNPPE and Training2316NS       
1631/7/19Shop FloorBoth Crane Movement during operation.NRFallFatalYNNPreventive Maintenance, Trained operatorsSS     
1641/7/19Shop FloorHeavy equipment lifting with both overhead cranes cranesRFall of equipment on any personBody InjuryYNYPreventive Maintenance, Trained operators35115NSInspection and Certification by competent authorityNS     
1651/7/19Shop FloorHeavy equipment lifting with both overhead cranes cranesRFall of Heavy object on the floorBreakage of floorNNNUse of safety shoes 2124NSPrecuation while handling S     
1661/7/19Employee camp Use of  used dirty bed for sleepingRHygeinic safetyHygeinic diseaseNNYNew bed provided2124NSStrong admin control     
1671/7/19Shop FloorWorking with self  propelled man liftNRPre-inspection of equipment before operation.Machine WORKING IN UNSAFE CONDITIONNNN Preinspection to be done ,complete daily checks15315NSPre-inspection done before operation with check list.      
1681/7/19Shop FloorWorking with self  propelled man liftNRUntrained OperatorMachine use in an unsafe conditionNNN Trained operators  to be deployed on job.15315NSTraining   provided to  operator      
1691/7/19Shop FloorWorking with self  propelled man liftNRElectrical shock  from overhead power lineShock/Injury or may be fatalYNY Insulate power line52110SWorking at height permit  issued, Use of PPE       
1701/7/19Shop FloorWorking with self  propelled man liftNRTools or material falling from  platformWorkers being crushed or injured.YNY Barricade off the work area
Clear all workers from  the area  before raising ,lowering  boom  or platform..
33218NSWorking area Barricaded      
1711/7/19M.S.Outside open passageSWT unit disassembling ,NRH2S Gas Leakage More than 5 ppm to 15ppm =can be smelled and is safe for 10 mins exposure without respiratory protection
100 PPM=Eyes,nose and throat become irritated,no permanent effects,loss of sense of smell.
 500 ppm=Dizziness,headaches,nausea,abdominal pains after 15 mins,dangerous after 30 mins.Exposure rapidly produces unconsciousness and death if effective resuscitation is not applied.
uitation is not applied.
At 1000PPM= victim is instantly unconscious and breathing stops death follows very quickly(1-2 minutes) 
YYYNContinuous monitoring of H2S by H2S Gas monitor device. If H2S concentration goes above 5ppm, the  work is suspended and no workers are allowed in the vicinity of the unit. 52110SContinous monitoring & Checks for leakage , Training in case of emergency 5115SOCP
1721/7/19QCMPIRToxic and flammable qualities of aerosols, inks and all other chemicals used in the inspections flammability
 flash fire 
NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NSMaterial safety data sheets available. Use of PPE       
1731/7/19QCMPIRToxic and flammable qualities of aerosols, inks and all other chemicals used in the inspectionsHealth problems, dizziness & NauseaNNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1741/7/19QCMPIRToxic and flammable qualities of aerosols, inks and all other chemicals used in the inspectionsmist or vapor may irritate the respiratory tract NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1751/7/19QCMPIRToxic and flammable qualities of aerosols, inks and all other chemicals used in the inspections eye and skin irritation in case of liquid contact NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1761/7/19QCMPIRToxic and flammable qualities of aerosols, inks and all other chemicals used in the inspectionsfast evaporating vapors can reach hazardous levels quickly in unventilated spacesNNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1771/7/19QCMPIRHandling of YokeRisk of muscle strainNNNBreaks in between work3319NS       
1781/7/19QCMPIRHandling of YokeRisk of back strain NNNBreaks in between work3319NS       
1791/7/19QCMPIRHandling of YokeRisk of slip, trips and falls while doing testNNNTraining provided3319NS       
1801/7/19QCMPIRLack of space around the equipment under testlead to the operator being pushed by passers-by.NNNProper Design of workspace around plant and equipment 3319NS       
1811/7/19QCMPIRSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with moving parts.NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.3216NS       
1821/7/19QCMPIRElectrical hazardFatalYNNPreventive Maintenance by competent personnel53115SIsolation of machines befroe repair or maintenance52110SOCP09
1831/7/19QCPTRToxic and flammable qualities of dyes, developers and all other chemicals used in the inspections flammability
 flash fire 
NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1841/7/19QCPTRToxic and flammable qualities of aerosols, dyes, developers, inks and all other chemicals used in the inspectionsmist or vapor may irritate the respiratory tract NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1851/7/19QCPTRToxic and flammable qualities of aerosols, dyes, developers, inks and all other chemicals used in the inspections eye and skin irritation in case of liquid contact NNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1861/7/19QCPTRToxic and flammable qualities of aerosols, dyes, developers, inks and all other chemicals used in the inspectionsfast evaporating vapors can reach hazardous levels quickly in unventilated spacesNNNPPE and Training. Material safety data sheets available. Use of PPE 33218NS       
1871/7/19QCPTRCleaning of surfaceInjury to handNNNTraining provided3216NS       
1881/7/19QCPTRLack of space around the equipment under testlead to the operator being pushed by passers-by.NNNProper Design of workspace around plant and equipment 3319NS       
1891/7/19QCPTRSlippery floor surfaces or loose items around the machine
can cause slips that result in contact with moving parts.NNNAppropriate cleaning and housekeeping practices are maintained to minimise the risk of a slip, trip or fall.3216NS       
1901/7/19Stores Handling of MaterialsRInjury /Cuts to hadn while handling Injury to handsNNNUse of Hand Gloves , Precaution2316NS      
1911/7/19Stores Handling of MaterialsRFall of Heavy object on toe Injury to toes NNNUse of safety shoes 4218NSPrecuation while handling      OCP 02
1921/7/19Stores Handling of MaterialsRErgonomics due to Lifting of heavy materialBack Pain/ Personal InjuryNNNUse of  Cranes / Trolley32530SUse of Lifting equipments , Training for proper lifting NS     
1931/7/19Stores Leakage of LPGRFire BurnsYNYNilSAppropriate Storage / Fire ExtinguisherNS    OCP 18 & MP 12
1941/7/19Stores Leakage of Acetylene cylindersRFire BurnsYNNilSAppropriate Storage / Fire ExtinguisherS    OCP 18 & MP 12
1951/7/19Stores Storage of Gas cylindersRFallBody InjuryNNYStored Vertically tied with chainSStored Vertically tied with chainS     
1961/7/19Stores Storage of PaintRFire BurnsYNNNilSAppropriate Storage with Fire Extinguisher NS    OCP08 & MP 12
1971/7/19Stores Storage of ThinnerRFire BurnsYNYNilSAppropriate Storage / Fire ExtinguisherS    OCP08 & MP 12
1981/7/19Stores Storage of CylindersRFALLBody InjuryNNYTied with Chain SS    OCP18
1991/7/19Stores Storage of hazardous chemicals RContact with skin /bodyIrritation NNYHazardous substances to be stored according to guidance of Material Safety Data Sheet provided by supplier33218NS S     
2001/7/19Stores Issue of materialsRManual handlingStaff may suffer strains
or bruising injuries
NNNAll staff are trained how to lift properly. High shelves are for light goods onl33218NS       
2011/7/19Stores Issue of materialsRSlips, trips and fallsStaff may suffer sprains,fractures or bruising if they trip over objectsNNNAll staff are trained for proper handling3319NS       
2021/7/19Stores Issue of materialsRRusty or damaged shelvesInjury or cutsNNNAll staff are trained for proper handling3319NS       
2033/29/20MachineshopCOCID-19NRSpread of COVID-19 coronavirusInfectionYYYUse of PPEs,
Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods,
Social distancing to maintain 1 meter gap between the people,
Regular Handwash using soap or hand wash liquid,
Hand sanitizing,
Awareness training
555125SRemote working of employees who has direct contact with the outside peoples and one who are staying under lockdown areas and one who has direct contacts with medical employees,
Restrictions of outsiders or visitors to the facility. Maintaining the visitors log with their residancy location, travel history etc. and communication with them to track any positive case among those who visited our location.
Daily body temperature monitoring of the employeesand visitors who are entering in our facility.
Maintaining employees residancy history, any medical history and travel history.
Maintaining daily health check log to assure the safe work environement throughout.
Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.
Encourage staff to report any health problems.
Reminding everyone of the public health advice.
Posters, display boards and other materials are placed for display.
Rigorous checks will be carried out by line managers to ensure that the necessary control measures are being followed.
Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it. Management checks to ensure this is adhered to.
Staff to be reminded that wearing of gloves is not a substitute for good hand washing.
      

Example of Risk assessment of Environmental Management System

Sr. noAreas/ LocationActivityActivity Type (R /  NR  / E)Aspects
Impacts
 E (emergency)IPC (Interested Party Concern)LC (Legal concern)RSP (Resource saving potential)Present / Existing controlsSeverityFrequency of OccurrencesTime to noticePresent risk factorCalculated significance (S/NS)Link to Objective / Program, OCP
1Machine ShopFlame cutting and  weldingRGeneration of Welding fumesAir pollutionNNNNVentilators for fumes to escape to environment24216NSMP 10
2Machine ShopFlame cutting and weldingRGeneration of Waste rubber cablesLand pollutionNNNNDisposal of Rubber cables along with other wastes23212NS 
3Machine ShopFlame cutting and  weldingRGeneration of Waste molten fluxLand pollutionNNNNDisposal of waste molten flux along with other wastes22416NS 
4Machine ShopMachiningRGeneration of Waste coolant oilLand pollutionNNYNCollected in drums and disposed to Collection TankSOCP 15 MP #3
5Machine ShopMachiningRGeneration of Metal ChipsLand pollutionNNNNCollected and stored in Scrap area. Disposed to scrap vendor22416NS 
6Machine ShopMachiningRGeneration of FilingsLand pollutionNNNNCollected and stored in Scrap area. Disposed to scrap vendor22416NS 
7Machine ShopPaintingRGeneration of Waste paint / dust Land pollutionNNYNDisposed off along with other wastesSOCP 15 MP #5
8Machine ShopPaintingRGeneration of Empty paint and  thinner cansLand pollutionNNYNDisposed off along with other wastesSOCP 15 MP #5
9Machine ShopPaintingNRPaint spillageLand pollutionNNNN1111NSOCP 17 
10Machine ShopMaintenanceRGeneration of Waste oil Land pollutionNNYNCollected and stored in drumsSOCP 15 MP #5
11Machine ShopMaintenanceRGeneration of Waste GreaseLand pollutionNNYNCollected and stored in drumsSOCP 15 MP  #5
12Machine ShopMaintenanceRGeneration of oil soaked cotton wasteLand pollutionNNYNDisposed off along with other wastesSOCP 15 MP #5
13StoresHandling & Storage of MaterialRGeneration of Packing materialLand pollutionNNNNDisposed off along with other wastes25220NS 
14StoresHandling & Storage of MaterialRGeneration of Plastics (Polythene covers)Land pollutionNNNNDisposed off along with other wastes25220NS 
15Storescollection & Storage of used OilsRGeneration of cotton wasteLand pollutionNNYNDisposed off along with other wastesSOCP 15 MP #5
16Storescollection & Storage of used OilsNRSpillage of oilLand pollutionNNNNStored in drums2124NSOCP 13
17StoresStorage of Lead acid batteriesNRGeneration of Scarp due to old batteriesLand pollutionNNYNLead is removed and disposed off along with wastesSOCP 15 MP #5
18StoresHandling & Storage of Gas CylinderRLeakage of GasRisk of fireYNYNFire extingusihers available near the cylinders.SEmergency preparedness Procedure_ SOP14
19StoresStorage of Paints and ThinnerRGeneration of fumesRisk of fireYNYNSOCP 08
20StoresStorage of Tyres NRAccumulation of scrapLand pollutionNNNNStored in the factory22216NS 
21StoresStorage of Rubber cablesNRAccumulation of scrapLand pollutionNNNNDisposed off along with other wastes22216NS 
22WeldingWeldingRGeneration of used welding electrodesLand pollutionNNNNDisposed off along with other wastes22312NS 
23PaintPaintingRGeneration of paint sludgeLand pollutionNNYNDisposed off along with other wasteSOCP 15
24TestingHydraulic testing of BOP hydrailNRSpillage of oilLand pollutionYNNN3126NSOCP 13
25TestingCleaning of BOP HydrilRGeneration of Waste waterWater pollutionNNYN_SMP # 4
26KemplatingKemplatingRGeneration of waste waterWater pollutionNNYN_SMP # 4
27TestingCleaning of BOP HydrilRConsumption of waterResources depletionNNNY_3126NSOCP 16  & MP 08
28Machine shopMachining and Heat treatmentRPower consumptionResources depletionNNNYSOCP 16, MP 07
29Shop Floor activitiesGeneration of ReportsRpaper ConsumptionResources depletionNNNNControls during Issue of PaperSOCP14-Control on wastage of Resources
30Overall OperationsOverall OperationsRGeneration of Industrial  SludgeLand pollutionNNYN__S 
31Overall OperationsOverall OperationsRGeneration of Industrial and Sanitory SludgeLand pollutionNNYN__S 
32Shop Floor activitiesVehicular MovementR Vehicle Exhaust Air pollutionNNYNYearly Vehicle Fiteness InspectionS 
33Shop ParkingVehicular MovementROil spill from EnginLand pollutionNNNN__3216NSOCP 13
34Machine ShopCompressor Operation RGeneration of Noise and VibrationNoise PollutionNNYNProvide Ear Plugs 22520S 
35Machine ShopCompressor Operation RSpillage of  Oil from Compressor Land PollutionNNNNRegular Maintenance 1 14NS 
36Machine ShopCompressor Operation RAir Leakage Hence consumption of Electricity Resource DepletionNNNNMaintenance 44116SOCP 16
37Machine ShopKem Plating RSpillage of Acid Lan Pollution NNNNWhiping / Avoid Spillage 2316NS 
38Machine ShopKem Plating RRelease of  Acid Fumes Air Pollution NNYNProvide Nose mask 2316NS 
39Machine shopUse of Gas cylinders RLeakge of Gasess Air Pollution NNYNMaintenance 2214NS 
40Machine shopUse of  Diesel RConsumption of  diesel Resource DepletionNNNNControl Consumption 2316SEMP
41Machine shopUse of Raw MaterialsRConsumtpion of Metals , Paints , Diesel Resource DepletionNNNNReduce Wastage / Rejection 44116SOCP 16
42Machine shopUse of TIL CraneRSpillage of oil  through TIL Crane Land PollutionNNNNRegular Maintenance     SOCP-13 REV-01

Example of Hazards/Risks Analysis Register

Sr NoActivityNature  Of Activity R/NR/EHazardLikely Hazardous Incidence/ SituationRisk InvolvedCurrent Risk Control SystemLikelihood  Of Occur  (A)Severity Of  Consequence   (B)Risk  Factor (AXB)Is Risk TolerableIf No, Proposed Risk Control System
1Forging PressEElectricityExpose to live currentElectric ShockInsulation on wire is provided4520NoWork Instructions, Alarm System, Training
2Forging PressEElectricityChances of FireFire HazardFire Extinguisher Provided4520NoFire Alarm System, Sand Buckets
3Forging PressELeakage of waterSlippage of PersonInjury to BodyCleaning regularly428YesPM, Spill Mob, Training
4Forging PressESpillage of Oil  Slippage of PersonInjury to BodyCleaning regularly428NoPM, Spill Mob, Training
5Forging PressESpillage of Oil   Chances of FireFire HazardFire Extinguisher Provided4520NoFire Alarm System, Sand Buckets
6Forging PressNRHandling of sparesFalling on bodyInjury to BodyPersonal Protective Equipments provided428NoTraining, Protective Plating for Platform
7Forging PressEWelding SparkExpose to SpattersBurn InjuryPersonal Protective Equipments provided4312NoSeparate Location for Welding, Welding Curtons, Training, WI
8Forging PressRWelding fumesExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoSeparate Location for Welding, fume Exhaust System
9Forging PressEGas cutting processChances of fireFire HazardFire Extinguisher Provided4520NoFire Alarm System, Sand Buckets
10Forging PressRGas cutting processExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoMask, Separate Location for Gas Cutting Process, Fume exhaust system
11Forging PressEWorking at heightsFall of PersonInjury to BodyPersonal Protective Equipments provided4520NoFlat form System, Safety Belts
12Forging PressNRUse of Broken ToolsSlippage of Tool from handInjury to BodyPersonal Protective Equipments provided428YesWork Instructions, Training
13Forging PressEUse  of improper equipment / ToolsSkin Cut / Burns / Slippage from handsInjury to BodyPersonal Protective Equipments provided428YesWork Instructions, Training
14Forging PressEHandling of heavy EquipmentsFalling on bodyInjury to BodyPersonal Protective Equipments provided4520NoTraining, Use of Crane, Fork Lift, WI
15Forging PressESlippage of person while doing maintenanceFalling on FloorInjury to BodyPersonal Protective Equipments provided4312NoTraining, WI
16Forging PressRHandling of Maintenance ToolsFalling / Hitting to bodyInjury to BodyPersonal Protective Equipments provided428NoTraining, WI
17CraneEWorking at heightschance of fallingDeath 4520NoSafety Belts, Training, WI
18CraneEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
19CraneEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
20FurnaceEWelding SparkExpose to SpattersBurn InjuryPersonal Protective Equipments provided4312NoSeparate Location for Welding, Welding Curtons, Training, WI
21FurnaceRWelding fumesExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoSeparate Location for Welding, fume Exhaust System
22FurnaceEGAS CUTTING PROCESSChances of fireFire Hazard 4520NoFire Alarm System, Sand Buckets
23FurnaceRGAS CUTTING PROCESSExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoMask, Separate Location for Gas Cutting Process, Fume exhaust system
24FurnaceEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
25FurnaceEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
26FurnaceNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instructions, Training
27FurnaceNRInspection of Polymer tankExposure of polymer to bodySkin irritation 236YesLeather Hand Gloves, Mask
28FurnaceESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training
29Shot BlastingEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
30Shot BlastingEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
31Shot BlastingEWorking at heightschance of fallingDeath 4520NoSafety Belts, Training, WI
32Shot BlastingRWelding fumesExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoFume extraction system, Separate location for Welding
33Shot BlastingEWelding SparkExpose to SpattersBurn InjuryPersonal Protective Equipments provided4312NoSeparate Location for Welding, Welding Curtons, Training, WI
34Shot BlastingESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training
35Shot BlastingNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instructions, Training
36Shot BlastingNRCleaning of dust bagsExposure to dustHealth Problem 236YesMask,Training,WI
37Band saw MachineESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training,Trays
38Band saw MachineEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
39Band saw MachineEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
40Band saw MachineNRRemoval of spare partsSlippage during handlingInjury to Body 428YesWork Instruction, Training
41Band saw MachineNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instruction, Training
42Band saw MachineNRHandling of BearingsExposure to HacksawCut Injury 236YesWork Instruction, Training
43Hydrotel MachineESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training, Trays
44Hydrotel MachineEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
45Hydrotel MachineEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
46Hydrotel MachineNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instruction, Training
47Hydrotel MachineNRRemoval of spare partsSlippage during handlingInjury to Body 428YesWork Instruction, Training
48EDM MachineESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training, Trays
49EDM MachineEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
50EDM MachineEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
51EDM MachineNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instruction, Training
52CNC MachinesEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
53CNC MachinesEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
54Hydraulic PressESpillage of oilSlippage of personInjury to body 428YesPM, Spill Mob, Training, Trays
55Hydraulic PressEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
56Hydraulic PressEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
57Hydraulic PressNRUsing improper toolsSlippage of PersonInjury to Body 2510NoWork Instructions, Trainings
58Hydraulic PressNRRemoval of spare partsSlippage during handlingInjury to Body 428YesWork Instructions, Trainings
59CompressorESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training, Trays
60CompressorEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
61CompressorEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
62CompressorEAir leakagesChances of burstInjury to Body 4312NoPM,Training ,WI,
63CompressorELeakage of waterSlippage Injury to Body 428YesPM, Trays, spill mob,
64CoiningEElectricityExpose to live currentElectric ShockPersonal Protective Equipments provided4520NoWork Instructions, Alarm System, Training
65CoiningEElectricityChances of FireFire HazardFire Extinguisher Provided2510NoFire Alarm System, Sand Buckets
66CoiningESpillage of oilSlippage of PersonInjury to Body 428NoPM, Spill Mob, Training, Trays
67CoiningEWorking at heightschance of fallingDeath 4520Nosafety belts,WI, Training, railing
68CoiningEWelding SparkExpose to SpattersBurn InjuryPersonal Protective Equipments provided4312NoSeparate Location for Welding, Welding Curtons, Training, WI
69CoiningNRWelding fumesExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoSeparate Location for Welding, fume Exhaust System
70CoiningEGAS CUTTING PROCESSChances of fireFire Hazard 4520NoFire Alarm System, Sand Buckets, Trainings
71CoiningRGAS CUTTING PROCESSExposed to fumesIrritation / UneasinessPersonal Protective Equipments provided2510NoSeparate Location for Welding, fume Exhaust System

Note 1

R-Routine,

NR-Non-Routine,

E-Emergency

Procedure for HSE Risk assessment for identified Hazards/Aspects

1.0     PURPOSE

This procedure is developed to establish effective HSE risk assessment / mitigation processes throughout operations including production processes as well as support operations and ensure that the same is kept up to date reflecting any change in the processes / operations.

2.0     SCOPE

When considering the hazards at the site, the following are taken into account:

  • Routine and non-routine activities.
  • The activities of all persons having access to the workplace (including contractors and visitors).
  • Human behavior, capabilities and other human factors (i.e. cultural differences, ergonomics, sex, attitudes to HSE etc).
  • Hazards originating outside the workplace that may affect the XXXXX (i.e. fire at a neighboring site or sand storm).
  • Hazards created in the vicinity of the workplace as a result of activities under the control of the management (i.e. a fire or spillage at XXXXX that adversely affects our neighbors).
  • Infrastructure, equipment and materials used within XXXXX whether provided by XXXXX or not. (i.e. Fork lift trucks or contractors ladders)
  • Changes or proposed changes in the organization, its activities or materials (i.e. hardware changes such as installing new capital equipment, or changes to procedures such as changing the role of operators)
  • Modifications to the HSE Management system.
  • Any applicable HSE legislation relating to the organization
  • The design of work areas, processes, installations, machinery & equipment, operating procedures and work organization.

3.0     RESPONSIBILITY

3.1    The MR is responsible for overseeing the process of risk assessment and tracking for its updating.

3.2    Identified Core Team members from each department are responsible for informing / notifying the MR regarding any change in the processes, procedure or activities subsequent to the initial risk assessment.

3.3    Core Team / competent personnel along with the MR conduct the risk assessment for respective department once in 12 months.

3.4    Relevant departments (Sales, Purchase, Operations, Maintenance, Quality Assurance & Control, HR, Administration and Finance) will join the risk assessment process or will be consulted.

3.5     Project manager and Safety officers is responsible for risk assessment at onsite.

4.0    HSE RISK ASSESSMENT / MITIGATION PROCESS

The framework provided herein provides an HSE risk assessment / mitigation process that:

4.1    Operates on a continuous and systematic basis;

4.2     Addresses HSE hazard / Aspect identification, risk / Impact assessment and risk control;

4.3     Analyzes and prioritizes those risks / Aspects;

4.4    Serves as a vehicle for risk/aspect control, management and communication and has utility for all parts of the site.

However, there are two (2) additional considerations that warrant attention:

4.5   Regulatory Requirements:  The process described herein includes the consideration of HSE risks associated with legal non-conformance and identify the applicable regulatory requirements.

4.6    Risk Control: This process provides for risk / Aspect identification, risk assessment and mitigation decision-making.

5.0     KEY DEFINITIONS

5.1     HSE Risk

The most important definition associated with the process is HSE risk.

For the purpose of this process HSE risk is defined as the unique combination of an Activity, Product or Service plus a relevant aspect / Hazard plus the resultant impact /Risk. In short:

HSE Risk = [Activity, Product or Service] + [Aspect/Hazard] + [Impact/Risk]

Definitions for each of the HSE risk components are as follows:

  1. Activity / Product / Service: XXXXX operational practices, the company’s products and services that are offered to customers worldwide.
  2. Aspects- Any element of XXXXX activities, products and services, which can interact with the environment or human health.
  3. Impacts – any change to the environment or human health, whether adverse or beneficial, wholly or partially resulting from XXXXX activities, products and services.
  4. Hazards -Source or situation with a potential to harm in terms of human injury or ill health.
  5. Risk: combination of the likelihood of an occurrence off a hazardous event(s) or exposure (s) and the severity of injury or ill health that can be the event or exposure (s)
  6. Routine Activities (R): Regular jobs carried out under Normal operating condition of the plant.
  7. Non Routine Activities (NR): Irregular and periodic jobs carried out during start up/ shutdown etc. e.g.: Oil / Coolant spillage, Leakages of water from pipes. Preventive Maintenance activities.
  8. Emergency: Activities which may lead to emergency situations or Severe Environmental/Occupational health Impact. e.g. Fire, explosion, Earthquake, sabotage, Collapse of structure, Release of Toxic gases, Leakage in acid pipelines etc.
  9. Interested Party Concern (IPC): Concerns from person or group, inside or outside the workplace, affected by HSE Performance.

6.0    PROCEDURE

6.1     Risk Assessment

6.1.1    The list of HSE Core team members is maintained by MR. HSE Core team members are imparted training to conduct Risk Assessment to evaluate significant risks.

6.1.2    The initial risk assessment is carried out for all the processes, procedures and activities concerned with production process and as well as in support functions and the same are documented.

6.1.3    The relevant department shall join the risk assessment process or will be consulted for the risk assessment.

6.1.4    Risk assessment for onsite activities during starting of any new project is carried out as per HSE requirements of the customer and documented as HSE Plan and the approvals are obtained. Controls for significant Onsite HSE risks are identified and implemented as per the customer requirements throughout the completion of the project.

6.1.5    The concerned department personnel are informed about the hazards/ aspects in their work area pertaining to their activities and processes.

6.1.6    The personnel are trained on risk mitigation programs as a measure to control risks in the work area.

6.1.7    Any change in the process, procedure, equipment or activity in a particular department, is to be informed to the MR and a prior consent taken for the specified change after carrying out a risk assessment for the proposed change.

6.1.8    The risk assessment of the proposed change or consent from MR is required to / shall be documented.

6.1.9    After the change has been made, a follow up risk assessment shall be done and documented.

6.1.10 The documents pertaining to the risk assessment shall be kept with MR and a copy (in soft or hard) each with the relevant department.

6.1.11 While identifying Occupational, Health, Safety and Environmental (HSE) hazards and risk during initial HSE review, the following criteria shall be considered:

  1. Change, including planned or new developments, new or modified activities, products and services
  2. Abnormal conditions and reasonably foreseeable emergency situations.
  3. All activities where previous records of incidents occurred.
  4. Inputs from regular safety audits.
  5. All activity routine & non routine, where substantial / potential hazards and risks are involved.
  6. Evaluation of feedback from investigation of previous incident.
  7. Examination of all existing HSE procedures and practices.
  8. Activities of all personnel having access to the work place (including subcontractors and visitors)
  9. Facilities at the work place, whether provided by the organization or others.
  10. Inputs from Medical Records
  11. Inputs received from external interested parties
  12. Inputs received from any employee
  13. Emission to air
  14. Release of waste water
  15. Waste Management and conservation of natural resources
  16. Contamination to land

Based on the above, final list of activities of occupation health, safety & environmental (HSE) hazards and associated risks is documented.

6.2    Risk Assessment & Determining Significance

6.2.1    Criteria for risk assessment, developed through brain storming & discussion by core team and the Management Representative is using the tables here below:

Frequency of OccurrenceScore
Very likely – High probability of HSE accident to occur.5
Likely – Strong Probability that an HSE impact / dangerous occurrence will occur4
Moderate – Reasonable probability that an HSE incident / near-miss may occur.3
Low – Low probability, Have heard about this few years / months ago2
Remote – Very unlikely1
SeverityScore
Severe – Fatality / Very harmful to HSE, Complex long term effect.5
Serious – Harmful – difficult to correct but recoverable over a period of time4
Moderate – Somewhat harmful, short term loss3
Minor – Little potential for harm, easily correctable, clearable2
Not likely to effect1
Time to notice the HSE incident / accidentScore
After Long time (1 month to 12 months) or Fatality / Damage noticed on the same day / Domino effect5
Detected after one day4
Detected beyond 12 hours3
Detected beyond 4 hours2
Detected beyond 2 hours1

6.2.2     Risk Assessment should be carried out using the form XXXXX/HSE/R 10

6.2.3    Identify all the Activities, Hazards and associated Risks in the cell contained in column (d) of the Risk Assessment Form XXXXX/HSE/R 10

6.2.4    Ensure that multiple hazards / aspects are not mentioned in the form.

6.2.5    For every activity the core team should document whether the activity is a Routine (R), Non Routine (NR), Column (e).

6.2.6     Document the associated Hazard/ Aspect and Risk / Impact in the column (f), (g).

6.2.7    if Activity which has a risk of life or risk of fire or severe environmental impact should be considered as an Emergency by denoting Y in the column 1

6.2.8    For the identified activity gather information from interested parties if the activity has any concern with respect to HSE.

6.2.9    If any concern is raised, document it as Yes () in column (2).

6.2.10 If the activity has a legal concern, document as Yes (Y).

Examples of Legal concern could be in the form of:

  1. Storage of LPG Cylinders
  2. Storage of Hazardous waste
  3. Working at heights

6.2.11 Evaluate if the Hazard in the work process has a Legal implication. If yes, indicate by denoting “Y” in the cell contained in the column (3)

6.2.12 If there is a potential for significant reduction / saving of natural and other resources, then please indicate RSP (Resource Saving Potential) as “Y” in column (4) and treat the aspect as a Significant aspect.

Sl. NoDate of Entry
(mm/dd/yy)
Areas/
Location
ActivityActivity
Type
R/ NR
Aspects / Hazards
(Enter only one aspect or hazard in one row for any particular activity)
Impacts / Risk
(Enter only one risk in one row for any particular activity)
Column (a)Column (b)Column (c)Column (d)Column (e)Column (f)Column (g)
E
(Emergency)
(Yes / No)
IPC
(Interested
Party
Concern)
(Yes / No))
LC (Legal
Concern)
(Yes / No)
RSP
(Resource
Savings
potential)
(Yes / No)
Present / Existing Controls
Severity
(A)
Frequency of Occurrence
(B)

Time to
notice
(C)
Column (1)Column (2)Column (3)Column (4)Column (h)Column (i)Column (j)Column (k)

Emergency , IPC, LC , RSP are the overriding criteria

Present risk
factor
(ABC)
Calculated
significance
S/NS
Justification for
converting Significant
(S) to Non Significant
(NS)
Final significance
after justification
S/NS
Link to
Objective /
Program,
OCP
Column (l) Column (m) Column (n) Column (o) Column (p)

6.2.13 Should there be an instance where any of the columns of Emergency (E), Interested Party Concern (IPC) / Legal Concern (LC) /RSP is applicable and is denoted by “Y” then these concerns will be an Overriding Criteria and not be evaluated further. But will be identified as a Significant risk by denoting “S” in the column (m).

6.2.14 Risks which do not have Emergency / Interested Party Concern (IPC) / Legal Concern (LC) should be denote by indicating “N” (No)

6.2.15 Risks where overriding criteria viz. Interested Party Concern (IPC) / Legal Concern (LC) are not applicable should be considered for Risk Assessment.

6.2.16 Any activity which is having Present / Existing controls, mention the same in column (h).

6.2.17 The risk criteria for severity (column(i)), Frequency of occurrence (column(j)) and Time to notice (column(k)) is applied to HSE risks as per the table 1 and present risk factor is calculated and mentioned in column (l)

6.2.18 Any HSE risk having a risk factor above or equal to 27 is considered significant and gradually lowered to cover all the HSE risks stages such that at one state all risks will be suitably addressed.

6.2.19 Any activities which are not listed in any regulation and have no existing control, the severity is rated as 3 and the risk is considered as Significant.

6.2.20  If the Risk has appropriate controls in the form of Engineering or Process control, justification for converting Significance into non-significance is recorded in column (n).

6.3    The Risk assessment register also contains control or reaction plan viz. the operational control measures/procedures, management program, emergency preparedness and response against all significant risks specified in column (p).

6.4    Significant HSE aspects are communicated to various levels and functions within XXXXX.

7.0    RECORDS

  • Risk Assessment (XXXXX/HSE/R 10)
  • HSE Plan for onsite activities.

Example of ISO 45001:2018 OHSMS Manual

The proposed OH&S Manual is written in sufficient detail. This allows you to use it to solve the following tasks:
1. Understanding of how the OH&S management system operates by senior leadership and personnel.

2. Personnel training. Practice shows that the OH&S Management System Manual is often the only source of knowledge about the operation of the OH&S management system for certain categories of personnel, including senior leadership.

3. The organization may find it feasible to make the OH&S Management System Manual the only documented procedure for the OH&S management system. The proposed OH&S management system manual allows this.

4. The OH&S management system manual can be provided to interested parties to demonstrate the effectiveness of the organization’s OH&S management system.

5. OH&S Manual Template is based on the Plan-Do-Check-Act model

The following standards are referenced:

1.International Standard ISO 45001:2018 Occupational health and safety management systems – Requirements with guidance for use

2. User-friendly format and professional layout – reviewed and approved by experienced auditors.

0.0 Introduction

0.1 The Company

Information about your company

0.2 Products & Services

Your product and services

1.0  Scope :

Scope of the Occupational Health and Safety management System of XXXX is:

Scope At  XXXXX”
Please add location address

2.0  Normative References

ISO 45001: 2018 Occupational Health and Safety management systems – Requirements

3.0  Terms & Definitions.

3.1 Abbreviation:

GM                             :          General Manager
QM                             :          Quality Manual
OHSMS                     :           Occupational Health and Safety Management System
MR                             :          Management Representative
WI                              :          Work Instructions

3.2 Definition:

  1. Acceptable risk: risk that has been reduced to a level that can be tolerated by XXXX having regard to legal obligations and the company’s Health and Safety Policy.
  2. Audit: Systematic, independent and documented process for obtaining ‘audit evidence’ and evaluating it objectively to determine the extent to which ‘audit criteria’ are fulfilled.
  3. Continual improvement: year on year improvements in both XXXX’s health and safety performance and the Health and Safety System.
  4. Corrective action: action to eliminate the cause of a nonconformity or other undesirable situation.
  5. Document: hard copy or electronic information in written, diagrammatic or pictorial form.
  6. Hazard: source, situation or act with a potential for harm in terms of injury or ill health.
  7. Hazard identification: the process of recognizing that a hazard exists and defining its characteristics.
  8. Ill health: identifiable, adverse physical or mental condition arising from and/or made worse by a work activity and/or work-related situation.
  9. Incident: work-related event in which an injury or ill health or fatality occurred or could have occurred.
    Note 1: An accident is an incident which has given rise to injury, ill health, or fatality.
    Note 2: An incident where no injury, ill health or fatality occurred is referred to as a near miss.
    Note 3: A dangerous occurrence is a particular type of near miss.
    Note 4: An emergency situation is a particular type of incident.
  10. Interested party: person or group outside the workplace concerned with or affected by the OH&S performance of the company.
  11. Nonconformity: non-fulfillment of a requirement.
  12. Occupational health and safety (OH&S): conditions and factors that affect, or could affect, the health and safety of employees or other workers (including temporary workers and contractor personnel), visitors or any other person in the workplace.
  13. OH&S management system: part of an organization’s management system used to develop and implement its OH&S policy and manage its OH&S risks.
  14. OH&S objective: OH&S goal, in terms of OH&S performance set annually by XXXX in order to achieve one of its Health and Safety Policy commitments.
  15. OH&S performance: measurable results of XXXX’s management of its OH&S risks.
  16. OH&S policy: overall intentions and direction of the company related to OH&S performance as expressed by the Board of Directors.

4.0 Context of the Organization 

4.1 Understanding the Organization and Its Context

Organization contexts related to internal & external issues that are relevant and can affect its ability to achieve intended results of the OHSMS are identified and documented by the respective departments with proposed actions. Information about these external and internal issues are regularly monitored and reviewed.

Moral – The organization believes in the Principle of ‘All workers have a right to work in places where risks to their health and safety are properly controlled. Health and safety is about stopping workers getting hurt at work or ill through work.’

Legal – There is a wealth of health and safety legislation and codes of practice covering work both within offices and manufacturing sites. Without a formal system in place it is difficult for organizations to ensure that they understand and meet all their legal obligations.

Financial – In many cases there is often no conflict between what is good for business and what is good for health and safety management. Improved health and safety performance leads to increased productivity, reduced insurance premiums, improved morale and increases the company’s chances of winning new business.

The company determines the external and internal issues that are relevant to its purpose and strategic direction and that affect its ability to achieve the intended results of the OSHMS. Consideration is given to the:

  1. Positive and negative factors or conditions.
  2. External context and issues, such as legal, regulatory, technological, competitive, cultural, social, political and economic environments.
  3. Internal context and issues, such as values, culture, organization structure, knowledge and performance of the business.
  4. Determination and requirements of the needs and expectations of interested parties relevant to the OSHMS.
  5. Authority and ability to exercise control and influence.
  6. Activities, products and services relevant to the business.
  7. Documented information is retained as evidence to support that the context of the organization has been taken into account in the OSHMS.

4.2 Understanding the Needs and Expectations of Interested Parties        

The interested parties for XXXX include Clients, Principals/Service Providers, Employees, Higher Management, Government / Regulatory Bodies. The needs and expectations of interested parties are identified and taken care by the departments. Management of XXXX is always committed to fulfill the needs and expectations of all interested parties. All workers have an expectation that neither their health nor their safety will be at risk as a result of their employment with XXXX. The main needs and expectations of the interested parties are given below.

 Sl No.Interested PartiesNeeds and expectations of the Interested Parties
1Clients/OHSMS1 A simple solution that manages compliance easier.
2 Implementation of the product in-line with OHSMS and Regulatory  requirements
3 Receive responsive support
4 Delivery of free content to educate around compliance
2Suppliers / Principals & Service  Providers1.Good relationship.
2.On-going and secure workplace.
3.To be paid on time.
4.Clear understanding of requirements.
5.Constructive feedback.
6.Want to provide services/products to a reliable, reputable and financially viable business
3Employees1.Job security.
2.Salary for work performed.
3.Flexible work hours.
4.Clear understanding of their role and responsibilities.
5.Able to raise issues of concern and provide constructive feedback.
6.Good, friendly and safe work environment.
7.To feel valued and appreciated.
8.Opportunities for personal development.
4Top Management/ Owners/  Shareholders1.Have a growing business that provides profit.
2.Be well governed and well managed.
3.Want staff to enjoy their work, be challenged, perform their job competently and meet the company, regulatory and OHSMS Requirement
5Government & Regulatory Bodies1.Follow the rules & regulations laid down by the Government and Public authorities and meeting the Legal requirements.
2.To submit all tax obligations accurately and on time.
3.To maintain high standards of corporate governance.
   6 Visitors1.Environment friendly workshop design with no emissions.
2.Good, friendly and safe work environment.
7Community i.e. society at large1.Good corporate citizen.
2.Diversity of employees

4.3 Scope of the Occupational Health and Safety Management System

The scope of this Health & Safety System covers all work related to XXXX and any associated administration and any XXXX activities on site. Scope of the Occupational Health and Safety Management System is defined in 1.0 Scope:  and is as follows :

Scope of XXXX”.

4.4. Occupational Health and Safety Management System and its Processes 

XXXX’s Health & Safety System has been based on the format of the new International Standard ISO 45001:2018. Processes for XXXX with inputs, outputs and sequences are given in Annexure-II & III. Processes include:
i) Trading of items ( Procurement from Agents / Principals & supply to OHSMSs)
ii) Repair & refurbishment of static & rotating equipment at Workshop
iii) IT department (Maintenance of systems & support of software and hardware for departments)
iv) HR & Administration ( Recruitments & Recording employee attendance, Leaves, Plan for training and renewal of licenses)

Necessary resources for the processes are provided by the management through HR and their responsibilities & authorities are defined and documented. Risks and opportunities for each process are determined and necessary actions are planned to enhance desirable effects and eliminate/reduce undesired effects. The OSHMS consists of the following levels of documented information:

  1. Policies: Policies are documents that demonstrate the overall commitment to improving quality performance and are authorized by the Management Team.
  2. System procedures: high-level procedures that define the activities that are to be fulfilled to ensure that the OSHMS that complies with standards.
  3. Module workflows, operational procedures and work instructions. Control and operational procedures:
  4. Meet OHSMS requirements.
  5. Provide supplementary guidance and instructions to support the intent of the OSHMS.
  6. Ensure that the requirements of the OSHMS will be adequately addressed within the organization.
  7. Forms, registers and records are evidence to prove the OSHMS is operational.

5.0  Leadership

 5.1 Leadership & Commitment: General

Management of XXXX demonstrates its leadership & commitment with respect to Occupational Health and Safety Management System (OSHMS) , through :

i) Assigning responsibility and accountability for effectiveness of the OSHMS.
ii) Taking overall responsibility for the prevention of work-related injury and ill health and provision of safe and healthy workplaces and activities.
iii) Protecting workers from reprisals when reporting incidents, hazards, risks and opportunities.
iv) Ensuring the organization establishes and implements a process for consultation and participation of workers.
v) Supporting the establishment and functioning of a Health and Safety Committee.
vi) Ensuring that Health and Safety Policy & Health and Safety Objectives are established and are compatible with strategic direction of the organization.
vii) Ensuring that resources needed for the OSHMS are available.
viii) Communicating on importance of effective OSHMS to all concerned. Guiding and supporting personnel to contribute to the effectiveness of OSHMS.
ix) Promoting Risk Based and Process approach.
x) Promoting improvements
xi) Ensuring that OSHMS achieves its intended results by periodic review.

5.2 Health and Safety Policy

The top management of XXXX has established, implemented and maintained a Health and Safety Policy, which is appropriate to the purpose and context of the organization. It provides commitment to satisfy applicable requirements and continual improvements of the Occupational Health and Safety Management System. The Health and Safety policy is communicated, understood and applied within the organization and made available to the relevant interested parties.

The policy, which has been approved by General Manager, is reproduced below

HEALTH & SAFETY POLICY

  1. Management of health and safety falls within the social category of sustainable development and is of equal importance to the economic success of the business and protection of the environment.
  2. Our aim is to provide safe working environments and hence to prevent injury and ill health to our employees and all other stakeholders: clients, professionals, subcontractors, members of the public and anyone else affected by our activities, projects or services.
  3. We require all directors and managers to demonstrate leadership in health and safety matters in order to develop and maintain a positive health and safety culture.
  4. We will comply fully with all relevant health and safety regulations and codes of practice.
  5. We will implement and maintain a Health and Safety System to help deliver these policy commitments.
  6. We will provide the necessary resources in personnel, finance and time in order to implement and maintain the Health and Safety System.
  7. We will set Health and Safety Objectives annually, which reflect our commitment to continual improvement in health and safety performance and the Health and Safety System.
  8. We recognize that we need the support of all our employees in order to achieve our Health and Safety Objectives.
  9. We will provide relevant health and safety information, training and instruction for our employees.
  10. We will consult with our employees on health and safety matters.

5.3  Organizational roles, responsibilities and authorities.

Responsibilities and authorities are defined in Job Descriptions. These are communicated to the relevant functions. Organization Chart for XXXX showing the authority and hierarchy of various roles is given in Annexure – I.

Management Representative

The Safety Manager is the currently appointed Management Representative and has responsibility and authority for:

  1. Ensuring that the:
  2. OHSMS is established, implemented and maintained in accordance with the requirements of ISO 45001:2018.
  3. OHSMS processes are delivering their intended outputs.
  4. Reporting performance of the OSHMS and opportunity for improvements to the management.
  5. Integrity of the OHSMS is maintained when changes to the OHSMS are planned and implemented.
  6. Reporting on the performance of the OHSMS to top management for review and as a basis for improvement.

5.4 Consultation and Participation of Workers

Consultation and participation of workers is carried out through the Health & Safety Committee. The following events may be used to facilitate participation:

Toolbox Meeting

  1. The safety Manager will chair and take minutes of toolbox meetings.
  2. The frequency of toolbox meetings is determined by the:
  3. Main Contractor/ Principal
  4. contract requirements
  5. Company directive
  6. All employees and contractors on the site at the time of the meeting MUST attend unless excused by the Safety Manager for an extraordinary reason.
  7. The Safety Manager or his representative will record
  8. Names of all attendees
  9. Concerns or hazards raised
  10. Accident reported
  11. A brief summary of specific topics covered or instructions given
  12. Completed site safety toolbox meeting records shall be held in Toolbox record.

Health and Safety Meeting

  1. The Health and Safety Meeting is made up of representatives from all levels within the organization. The meeting can be a committee or it can be a full company meeting.
  2. The meetings will be minuted with action points clearly identifying responsibility with target date for completion. The following items will be discussed:
  3. Previous minutes and actions taken
  4. Reviews of policies
  5. Correspondence, i.e. new laws and legislative requirements
  6. Objectives achieved
  7. Hazards/risk
  8. New equipment and new work processes (including hazards associated with new equipment or processes)
  9. Training undertaken and training for next period
  10. Accidents and incidents
  11. Upcoming and overdue events from Mango
  12. Changes that affect workplace safety
  13. General business Excellence

Appointment of Employee Health and Safety Representatives

If required annual nominations will be asked from employees for representatives to be elected. If more nominations are received for the positions available, an election will be held by ballot. Trained representatives have the following duties as outlined in the responsibilities section.

6.0 Planning

6.1 Addressing Risks and opportunities

6.1.1 GENERAL

The following have been considered in the development of the Health & Safety System:

  1. Hazards.
  2. OH&S risks and other risks.
  3. OH&S opportunities and other opportunities.
  4. Legal and other requirements

All Department heads have identified risks for individual processes and controls are developed for all the identified risks. The risks and the issues are addressed with a view to

  • enhance desirable effects
  • reduce or prevent undesired effects
  • achieve improvements

The control actions are implemented considering potential impact on the conformity of products and services. Actions taken to address the risks and issues are regularly monitored by MR & Department Heads for strict implementation. The risks, issues and the controls thereof are maintained as Documented Information by the department heads. Opportunities for achieving desired improvements are identified by the Department heads and implemented to the extent possible. The results of such implementations are reviewed and achieved improvements are assessed.

6.1.2 Hazard identification and assessment of risks and opportunities

6.1.2.1 Hazard Identification

The organization has established, implement and maintain a process for the on-going proactive identification of hazards arising. The process has taken into account but not limited to:

  1. Routine and non-routine activities and situations, including consideration of Infrastructure, equipment, materials, substances and the physical conditions of the workplace;
  2. Hazards that arise as a result of product design including during research, development, testing, production, assembly, construction, service delivery, maintenance or disposal;
  3. Human factors;
  4. How the work is actually done;
  5. Emergency situations;
  6. People, including consideration of those with access to the workplace and their activities, including workers, contractors, visitors and other persons;
  7. Those in the vicinity of the workplace that can be affected by the activities of the organization;
  8. Workers at a location not under the direct control of the organization;
  9. The design of work areas, processes, installations, machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities;
  10. Situations occurring in the vicinity of the workplace caused by work-related activities under the control of the organization;
  11. Situations not controlled by the organization and occurring in the vicinity of the workplace that can cause work-related injury and ill health to persons in the workplace;
  12. Actual or proposed changes in the organization, its operations, processes, activities and Occupational Health and Safety Management System;
  13. Changes in knowledge of, and information about, hazards;
  14. Past incidents, internal or external to the organization, including emergencies, and their causes;
  15. How work is organized and social factors, including workload, work hours, leadership and the culture in the organization.

6.1.2.2 Assessment Of OH&S Risks And Other Risks To The OH&S Management System

The organization has established implemented and maintained processes to:

  1. Assess OH&S risks from the identified hazards taking into account applicable legal requirements and other requirements and the effectiveness of existing controls;
  2. Identify and assess the risks related to the establishment, implementation, operation and maintenance of the OH&S management system that can occur from the issues identified in the organization context and the needs and expectations of the interest parties.
  3. The organization’s methodology and criteria for assessment of OH&S risks is defined with respect to scope, nature and timing, to ensure it is proactive rather than reactive and used in a systematic way. These methodologies and criteria is maintained and retained as documented information.

6.1.2.3 Identification Of OH&S Opportunities And Other Opportunities

The organization has established implemented and maintained processes to identify:

  1. Opportunities to enhance OH&S performance taking into account planned changes to the organization and its processes or its activities;
  2. Opportunities to eliminate or reduce OH&S risks;
  3. Opportunities to adapt work, work organization and work environment to workers;
  4. Opportunities for improving the OH&S management system.

6.1.3        Determination of Legal and other Requirements

The organization has:

  1. Determined and has access to the up to date legal requirements to which the organization subscribes / compliance obligations related to its Hazards and OH&S risk;
  2. Determined how these legal and other requirements / compliance obligations apply to the organization and what needs to be communicated;
  3. Take these legal and other requirements / compliance obligations into account when establishing, implementing, maintaining and continually improving its OH&S management system.

The organization has maintained documented information of its applicable legal and other requirements / compliance obligations and has ensure that it is updated to reflect any changes.

6.1.4 Planning Action

The organization has planned to take actions to address its:

  1. Significant environmental aspects, and address these risks and opportunities;
  2. Compliance obligations / applicable legal and other requirements;.
  3. Risks and opportunities;
  4. Integrate and implement the actions into its OHSMS processes or other business processes;
  5. Evaluate the effectiveness of these actions;

The organization has taken into account the hierarchy of controls and outputs from the OCCUPATIONAL HEALTH AND SAFETY MS when planning to take action. The organization has considered its best practices, technological options and its financial, operational and business requirements.

6.2 Occupational Health and Safety Objectives and planning to achieve them

Occupational Health and Safety objectives for all processes are defined and are available with the respective department heads. These are consistent with the Occupational Health and Safety policy and measurable. Occupational Health and Safety Objectives are defined with focus on to maintain and improve the OHS and to achieve continual improvement. Objectives are monitored and communicated. Documented information of Occupational Health and Safety Objectives are maintained. Planning for achievements of the Objectives is done covering the action plan, resources responsibility and time period. Management Representative in consultation with the Department heads determines fulfilment of the Occupational Health and Safety objectives periodically and puts forward the results of achievements for Management Review. While planning how to achieve its Occupational Health and Safety objectives, the organization has considered;

  1. What will be done;
  2. What resources will be required;
  3. Who will be responsible;
  4. When it will be completed;
  5. How the results will be evaluated.
  6. How it will be measured through indicator (if practicable) and monitored, including frequency;
  7. How the actions to achieve Occupational Health and Safety objectives will be integrated into the organization’s business processes.

The organization has maintained and retains documented information on OCCUPATIONAL HEALTH AND SAFETY objectives and planning to achieve them.

7.0  Support

7.1 Resources

The organization has determined and provides the resources needed for the establishment, implementation, maintenance and continual improvement of the OCCUPATIONAL HEALTH AND SAFETY MS. Resources needed, which include people, infrastructure, environment, monitoring & measuring resources are determined by the respective Department heads and approved by the General Manager.  For determining the resources, capabilities and constraints of internal resources and required competency are considered.Requirement of personnel and the infrastructure are identified by departmental heads for effective operation and control of OSHMS and are approved by the General Manager. Personnel could be internal or through external providers. Infrastructure includes:

  • Systems used for planning & recording ( such as ERP) including hardware and software
  • Processing and testing equipment at workshop
  • information and communication technology

7.2  Competence

Management ensures that the personnel performing work which affects the performance and effectiveness of the OHSMS management system and its ability to fulfill its compliance obligation are competent on the basis of education, training, skills and experience. Where necessary, training is provided to personnel to acquire necessary competence and the effectiveness is evaluated. Documented information is maintained as evidence of competence.

7.3  Awareness

Personnel of each department are made aware of Health and Safety policy, and objectives for the department and their contribution to effective Occupational Health and Safety Management System. They are also made aware of:

  1. related actual or potential OH&S hazards and risk that are relevant for them.
  2. The implications of not conforming to the Occupational Health and Safety management system requirements, including not fulfilling the organization’s compliance obligations, also includes the consequences, actual or potential, of their work activities.
  3. Information and outcome of the investigation of relevant incidents.

7.4 Communication

7.4.1 Mode of internal and external communications is informed to the personnel by Department Heads. It includes what to communicate, whom to communicate and when.

7.4.2 Internally communicate information relevant to the Occupational Health and Safety management system among the various levels and functions of the organization, including changes to the Occupational Health and Safety management system, as appropriate. Ensure its communication process enables persons doing work under the organization’s control to contribute to continual improvement.

7.4.3 Externally communicated information relevant to the Occupational Health and Safety management system, as established by the organization’s communication process and as required by its compliance obligations.

7.5 Documented Information

Documented information includes manual, procedures, records, information received or        communicated by e-mail etc. Documented information are maintained as required by the Occupational Health and Safety Management System and those determined by the organization for effective operations.

Creating & updating documented information

Following are ensured while creating & updating documented information.

  • Identification & description ( title , date, reference no)
  • Format is maintained in system or as hard copy.
  • Reviewed and approved by authorized person (department head or by MR, as applicable).

Control of documented information

Documented information is controlled so that these are available and suitable for use. Those are protected from improper use, loss of confidentiality, as applicable .For control of documented information, following are ensured:

  • Approval for adequacy prior to issue
  • Distribution to concerned functions.
  • Ensuring accessibility and retrieval when required.
  • Ensuring storage and preservation
  • Version or revision control after changes
  • Defining retention period and disposition methods.
  • Ensuring that documents of external origin are identified and their distribution controlled,

8.0 Operation

8.1 Operation Planning & Control

8.1.1 General

Operational planning is carried out by Individual departments of XXXX so that OHSMS requirements are met. The Planning covers:

  1. Health and Safety requirements of product/services to be provided.
  2. processes , documents / documented information and  resources needed for the product & services
  3. Verification, inspection and measurement activities as applicable.
  4. Acceptance criteria for the products
  5. Adapting to work to workers.
  6. On multi-employer workplaces, the organization is implemented a process for coordinating the relevant parts of the OH&S management system with other organizations.

The organization has controlled and planned the changes and reviews the consequences of unintended changes, taking action to mitigate any adverse effects, as necessary. The organization has ensured that outsourced processes are controlled or influenced. The type and extent of control or influence to be applied to the process has been defined within the OHSMS management system. The organization has maintained documented information to the extent necessary to have confidence that the processes have been carried out as planned.

8.1.2 Eliminating hazards & Reducing OH&S Risks

Elimination of hazards and reduction of risks is carried out in line with the following hierarchy of controls:

  1. Eliminate the hazard.
  2. Substitute with less hazardous process, operations, materials or equipment.
  3. Use engineering controls (guards) and reorganization of work.
  4. Use administrative controls, including information, instruction and training.
  5. Use adequate PPE.

8.1.3 Management of Change

The organization has established a process for the implementation and control of planned changes that impact OH&S performance

  1. New products, services and processes will be reviewed and changes made to the Health & Safety System as necessary.
  2. Changes to work processes, procedures, equipment, or organizational structure will be reviewed and changes made to the Health and Safety System as necessary
  3. Changes to legal and other requirements will be reviewed and changes made to the Health & Safety System as necessary.
  4. Changes in knowledge or updated information about hazards and risks will be reviewed and changes made to the Health & Safety System as necessary.
  5. Changes in technology will be reviewed and changes made to the Health & Safety System as necessary.

The organization has controlled temporary and permanent changes to promote OH&S opportunities and to ensure they do not have an adverse impact on OH&S performance. The organization will review the consequences of unintended changes, taking action to mitigate any adverse effects, as necessary, including addressing potential opportunities.

8.1.4 Procurement

8.1.4.1 General

Procurement of products and services is carried out in line with the requirements of the company’s Health & Safety System. The organization has established controls to ensure that the procurement of services conform to its OH&S management system requirements.

1.1.4.2  Contractors

The organization has established processes to identify and communicate the hazards and to evaluate and control the OH&S risks, arising from the:

  1. Contractors’ activities and operations to the organization’s workers;
  2. Organization’s activities and operations to the contractors’ workers;
  3. Contractors’ activities and operations to other interested parties in the workplace;
  4. Contractors’ activities and operations to contractors’ workers.

The Organization has established and maintained processes to ensure that the requirements of the organization’s OH&S management system are met by contractors and their workers. These processes shall include the OH&S criteria for selection of contractors. Suppliers and Contractors are to:

  1. Comply with the requirements of the OHSMS and participate in OHSMS promotions.
  2. Promptly report any unsafe working conditions, faulty equipment, hazards/risks, injuries or incidents

8.1.4.3 Outsourced processes: 

Calibration of equipment is outsourced to external calibration agency. Transportation / delivery of products are often outsourced if necessary. The performance of the outsourced agencies are monitored and controlled. Necessary resources for the processes are provided by the management through HR and their responsibilities & authorities are defined and documented. Risks and opportunities for each process are determined and necessary actions are planned to enhance desirable effects and eliminate/reduce undesired effects. The Safety Manager shall ensure that outsourced processes are consistent with legal and organization requirement so that OHSMS requirements are met. The Safety Manager will co ordinate with the outsource provider to assist XXXX to address any impact that outsourcing has on its OHSMS performance.

8.2 Emergency Preparedness And Response

The organization has established, implemented and maintained the process(s) needed to prepare for identify and respond to potential emergency situations and maintain a process to prevent or minimize OH&S risks from potential emergencies, including;

  1. Preparing to respond by planning actions to prevent or mitigate adverse OH&S impacts from emergency situations;
  2. Responding to actual emergency situations;
  3. Taking action to prevent or mitigate the consequences of emergency situations, appropriate to the magnitude of the emergency and the potential environmental impact;
  4. Periodically testing the planned response actions, where practicable;
  5. Periodically reviewing and revise the process and planned response actions, in particular after the occurrence of emergency situations or tests;
  6. Providing relevant information and training related to emergency preparedness and response, as appropriate, to relevant interested parties, including persons working under its control.
  7. The establishment of a planned response to emergency situations and including first aid;
  8. The periodic testing and exercise of emergency response capability;
  9. The evaluation and, as necessary, revision of emergency preparedness processes and procedures including after testing and in particular after the occurrence of emergency situations;
  10. The communication and provision of relevant information to all workers and at all levels of the organization on their duties and responsibilities;
  11. The provision of training for emergency prevention, first aid, preparedness and response;
  12. The communication of relevant information to contractors, visitors, emergency response services, government authorities, and, as appropriate, the local community.

The organization has maintained documented information to the extent necessary to have confidence that the processes are carried out as planned. In all stages of the process the organization has taken into account the needs and capabilities of all relevant interested parties and ensures their involvement. The organization has maintained and retains documented information on the process and on the plans for responding to potential emergency situations.

9.0  Performance evaluation

9.1  Monitoring, measurement, analysis and evaluation 

9.1.1 General

XXXX has planned and implemented the monitoring, measurement, analysis and evaluation processes needed:

  • Applicable legal requirement and other requirements;
  • Its activities and operations related to identified hazards and OHSMS risks and opportunities;
  • to continually improve the effectiveness of the Occupational Health and Safety Management Systems.
  • Operational Controls;
  • Organization’s OHSMS Objectives;

XXXX has determined:

  1. The criteria against which the organization will evaluate its OHSMS performance;
  2. The methods for monitoring, measurement, analysis and evaluation, as applicable, needed to ensure valid results;
  3. When the monitoring and measuring shall be performed;
  4. When the results from monitoring and measurement shall be analyzed and evaluated and communicated.

The organization has evaluated the performance and the effectiveness of the OHSMS management system. The organization has retained appropriate documented information as evidence of the monitoring, measurement, analysis and evaluation results. The organization has ensured, as applicable that calibrated or verified monitoring and measurement equipment is used and maintained, as appropriate. The organization is communicating relevant environmental performance information both internally and externally, as identified in its communication processes and as required by its compliance obligations. The organization has retained appropriate documented information as evidence of the monitoring, measurement, analysis and evaluation results.

9.1.2 Evaluation of Compliance

Once the application of a particular requirement has been defined, the means of how compliance to the requirement is going to be ensured is to be established by the company, in consultation with appropriate personnel. Various means of ensuring compliance are available and include, but are not limited to the following:

  1. Policies and/or procedures being established documented and implemented.
  2. Training being provided.
  3. Engineered solutions being implemented.
  4. Instructional signs being displayed.

Details of the means of ensuring compliance are to be entered into the Legal and Other Requirements.

Means of Verifying Compliance

  1. Once the means of ensuring compliance has been determined, the means of how compliance to each requirement is to be verified on a continuous basis is to be established by the XXXX, in consultation with appropriate personnel.
  2. Various means of verifying compliance are available and include, but are not limited to the following:
  3. Internal auditing. (To verify compliance to the corresponding policies and/or procedures).
  4. Periodic workplace inspections
  5. Periodic review of records.

9.2  Internal audit

The organization conducts internal audits at planned intervals to determine the Occupational Health and Safety Management System conforms to the planned arrangements, to the requirements of ISO 45001:2018 and to the Occupational Health and Safety Management System requirements including OH&S policy and objective established by the Organization, and that it is effectively implemented and maintained.

An audit program is planned, taking into consideration the status and importance of the processes and areas to be audited, as well as the results of previous audits. The audit criteria, scope, frequency, consultation and methods are defined through documented procedures and relevant records.  Selection of Competent auditors and conduct of audits ensure objectivity and impartiality of the audit process. Auditors do not audit their own work.

The responsibilities and requirements for planning and conducting audits, and for reporting results and retaining documented information are defined in a documented procedure. The management responsible for the area being audited ensures that corrections and corrective actions are taken without undue delay to eliminate detected nonconformities and their causes and continually improve its OHSMS performance. Follow-up activities include the verification of actions taken and the reporting of verification results.

Documented information is retained by Management Representative  as evidence of implementation of audit programs and audit results. Results of internal audits are reported to the higher management in review meetings.

9.3  Management Review

Top management of XXXX reviews the Organization’s Occupational Health and Safety Management System annually, to ensure its continuing suitability, adequacy, and effectiveness. This review includes assessing opportunities for improvement and the need for changes to the Occupational Health and Safety Management System, including the quality policy and quality objectives.

The inputs to management review shall include information on

  • Status of actions from previous management review
  • The needs and expectation of interested parties, including compliance obligations / applicable legal requirements and other requirements.
  • External & internal issues and their changes
  • Hazards, OHS Risk and opportunities.
  • Performance & effectiveness of the OSHMS, covering :
    • Extent to which OHS objectives are met
    • Process performance & conformity of products & services
    • Non-conformities and corrective actions
    • Monitoring & measurement results
    • Results of audits (internal & external)
    • Performance of external providers.
  • Adequacy of resources
  • Effectiveness of the actions taken on risks & opportunities
  • fulfilment of its compliance obligations / results of evaluation of compliance
  • Opportunities for improvement

The output from the management review will include any decisions and actions related to

  • Opportunities for improvement ,
  • Any need for changes to the OSHMS
  • resource needs

Management Review minutes are generated as documented information and distributed to all concerned for review and necessary actions.

  1. Improvement

10.1 General

Management of XXXX determines opportunities for improvements and implements necessary actions thereof. These include:

  1. Improvement in the products & services for meeting the requirements effectively and also considering future needs and expectations.
  2. Implementing corrective actions and preventive measures to eliminate or reduce undesired effects.
  3. Improving performance and effectiveness of Occupational Health and Safety Management System.

10.2 INCIDENT, NONCONFORMITY AND CORRECTIVE ACTION

The organization has planned, established, implemented and maintain a process to manage incidents and nonconformities including reporting, investigating and taking action, when an incident or a nonconformity occurs. When an incident or nonconformity occurs, including any arising from complaints, the organization shall:

  1. React in a timely manner to the nonconformity and, as applicable:
  2. Take action to control and correct it;
  3. Deal with the consequences;
  4. Evaluate with the participation of workers and the involvement of other relevant interested parties, the need for action to eliminate the cause(s) of the incident or nonconformity, in order that it does not recur or occur elsewhere, by:
  5. Reviewing and analyzing the incident or nonconformity;
  6. Determining the causes of the incident or nonconformity;
  7. Determining if similar incident or nonconformities exist, or could potentially occur;
  8. Review the assessment of OH&S risk as appropriate.
  9. Determine and implement any action needed, including corrective action, in accordance with the hierarchy of controls and the management of change.
  10. Review the effectiveness of any corrective action taken;
  11. Update risks and opportunities determined during planning, if necessary;
  12. Make changes to the QHSE management system, if necessary.

Corrective actions shall be appropriate to the significance of effects or potential effects of the incidents or nonconformities encountered including environmental impact(s).

The organization has retained documented information as evidence of:

  1. The nature of the incidents or nonconformities and any subsequent actions taken.
  2. The results of any corrective action, including the effectiveness of the actions taken.

The organization will communicate this documented information to relevant workers, and where they exist, workers’ representatives, and relevant interested parties.

10.3 CONTINUAL IMPROVEMENT

The organization has continually improved the suitability, adequacy and effectiveness of the QHSE management system to.

  1. Prevent occurrence of incidents and nonconformities;
  2. Promote a positive occupational health and safety culture;
  3. Enhance QHSE performance.

The organization has ensured the participation of workers, as appropriate, in the implementation of its continual improvement objectives. The organization has considered the results of analysis and evaluation, and the outputs from management review, to determine if there are needs or opportunities that shall be addressed as part of continual improvement.

OCP for Operation & Maintenance Of DG SET

1.PURPOSE:  To explain the points to be checked before starting DG set
2. SCOPE:  This work instruction is applicable to DG set
3. RESPONSIBILITY: HOD MNT.
4. INSTRUCTIONS: Refer to Manufacturer’s manual For DG set repair and maintenance.

5.ENVIRONMENTAL HEALTH AND SAFETY INSTRUCTION:

  1. Before entering into D.G room wear Earmuff /earplug.
  2. While doing maintenance wear hand gloves.
  3. Avoid open flame in D.G. room.

 6. OPERATIONAL CONTROL PLAN:-

Sr.NoParameter to be MonitoredSpec.Freq. of Monitoring Method of monitoringResp.Record
 1Emission  Level in DG setPM- 150 mg/Nm3
SO2-50mg/Nm3
Once in Six MonthExternal agencyHOD MNTReport from an external agency
 2Qty. of Diesel. DailyDiesel recordHOD MNTDiesel record
 3Noise Level a) DG Set 75 dBOnce in Three MonthExternal agencyHOD MNTdB record
4Cleaning of ductCleanOnce in monthVisualHOD MNTP.M. record

7. RECORD REF.: As mentioned above.

OCP for Use Of Oil (furnace oil, Quenching oil, etc).

1.PURPOSE: To provide the guideline for Use of Oil

2. SCOPE: This  is applicable for Production and Maintenance

3. RESPONSIBILITY: HOD Production/Maintenace  is responsible for the implementation of this OCP

4. INSTRUCTIONS:

  •  Usage of Oil (furnace oil, Quenching oil) to be monitored, keep records for the same
  • Ensure there is no spillage of oil during the top-up.
  • Ensure there is no spillage during the transportation of oil from the main tank to the service tank
  • Ensure there is no damage, leakage of the pipeline from the service tank to furnace
  • Ensure that there is no leakage from burners
  • In case of any leakages found, take appropriate corrective actions
  • Ensure there is no spillage of oil during top-up
  • Ensure there is no damage, leakage from barrels.
  • Ensure that filtration equipment should be in good condition during filtration.
  • While tank cleaning, ensure that there is no spillage

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In charge, Production shall ensure implementation of the above procedure. In case of any deviation, initiate corrective and preventive action.

OCP of Monitoring And Controlling Of Spillages And Leakages Of All Type Of Oil, Coolant, And Water

1.PURPOSE: To control spillages and leakages of all types of oil, water, and coolant

2. SCOPE: This work instruction is applicable to all departments

3. RESPONSIBILITY: Departmental HOD

4. INSTRUCTIONS:

  1. Ensure the effective preventive maintenance of pipelines, Drainage, and Taps.
  2. If the leakage of oil informs about leakage to the maintenance supervisor.
  3. Check gravity of leak physically.
  4. If the gravity of the leak found more, immediately close the valve and inform the charge of maintenance immediately.
  5. If necessary stop processing.
  6. Start work after arresting leakage completely.
  7. Collect leaked oils in containers and clean the area.
  8. Avoid parking in the leakage area.
  9. Do not allow employees to pass on through leaked areas to avoid slippage.
  10. If leakage from the waterline, carry out a survey to identify water leakages from Pipelines.
  11. Take corrective measures considering survey reports and arrest leakages.
  12. If small quantity leakage occurs arrest it immediately.
  13. If the gravity of the leak found more, immediately close the valve and inform to maintenance in charge.
  14. If necessary stop processing.
  15. Start work after arresting leakage completely.

5. RELATED RECORDS:
Preventive Maintenance records

6. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In charge, Admin shall ensure implementation of the above procedure. In case of any deviation, initiate corrective and preventive action.

OCP for Handling Of Materials

1.PURPOSE: To minimize the risk of accidents while handling materials manually and also during the visual inspection

2. SCOPE: This work instruction is applicable to during Heat treatment

3. RESPONSIBILITY:  Departmental HOD’s

4. INSTRUCTIONS:

  1. Ensure that proper PPE’s are worn by operators during handling of materials
  2. If a load is too heavy to lift by one person, he should ask for help from others
  3. If a load is too heavy to lift by one person, he should ask for help from others.
  4. While shifting heavy materials by more than one person, the job should be carried out under the direct supervision of a responsible person.
  5. The material should be gripped firmly and then lifted when all are ready and each person has a firm footing.
  6. Hand gloves should be worn while handling sharp materials. Proper rubber hand gloves should be worn while handling corrosive liquids and acids. Hand gloves should be worn while handling hot materials.
  7. While handling cylinders they should not be dropped or allowed to strike each other.
  8. Cylinders should never be lifted by the magnetic crane.
  9. Cylinders should be laid horizontally on the floor of the track and should be properly fastened. Those cylinders, which are kept vertical, should be secured with special fastening. The tailgate of the truck should be closed and secured during transport.
  10. While handling forklift care must be taken to avoid collisions of each other or against other objects.
  11. Dropping of the materials from the truck should be avoided.
  12. Overturning due to unsafe loading or rash driving should be avoided. Forklifts must be provided with canopy guards.
  13. Only authorized persons should operate Cranes.
  14. All must keep away from the load during lifting or lowering the load or during swinging the boom and the cab.
  15. Only one person should give signals during lifting or lowering or transporting the load.
  16. Load heavier than the SWL of the crane must not be lifted.
  17. The load should not be moved or the crane should not be shifted unless the floor and way are clear.
  18. The load should not be allowed to swing.
  19. The load should not be suspended from the crane unnecessarily for a long time.
  20. The operator should see that loads are not carried over men working on the shop floor and men on the workshop floor must be warned of the passage of a suspended load so that they may keep clear off it.
  21. The operator should not perform more than one crane operation at a time.
  22. Brakes, hoisting cables and hook block, drums, limit switches, controllers and alignment of bridges must be thoroughly and regularly inspected by the operator and maintenance engineers.
  23. Broken or cracked or chipped rails or trolley or runway should be immediately repaired.
  24. Safety guards and foot-walks, side rails and toe boards should be regularly inspected and defects rectified.
  25. End stops and bumpers on the bridge should be regularly inspected.
  26. Over lubrication should be avoided.
  27. While handling materials under cranes, helmets must be worn.
  28. Safety shoes must be worn while handling steel, and scrap.
  29. While using ladders, it should be ensured that the top and bottom of the upright members are secured properly. Men using the ladder should not carry anything in his hand. The material should be hoisted and handled by suitable equipment such as pulley blocks, chains, ropes, etc.
  30. Workmen should be at a safe distance from the handling area while crane or forklifts are in operation.
  31. Smoking is strictly prohibited on the premises.
  32. The floors of the stores must be kept clear and absolutely free from oil, grease, lubricants, paints, etc. The empty packing cases and packing materials such as straw, paper, etc. should be removed every day.
  33. Sawdust, firewood, sludge oil, and other materials must not be allowed to accumulate and should be disposed of quickly.
  34. SWL should also be painted in yellow color on the guard flange of the chain block-pulley and on other tested gears.
  35. All lifting tackles and grabs should be regularly tested.
  36. All overhead and other cranes should be periodically tested and the drum wire should be thoroughly inspected and a record on such test should be maintained.
  37. All records of testing of lifting machinery such as overhead cranes, free mobile cranes, track mobile cranes, etc. should be centrally maintained in the Maintenance Department. A copy of such test records should be kept with the department concerned. Another copy of such test records should be sent to the Safety Officer.
  38. If any sparking is noticed between the crane hook and the wire sling, while using an overhead crane, it should be immediately reported to the Head of the concerned department and to the Safety Officer. The lifting work should be stopped until the fault is rectified and failure to inform as mentioned above may warrant strict disciplinary action against the defaulters.
  39. It should be ensured that the loading is properly supported in the bowl of the hook.

5     RECORD REF.: Crane, Lifting Tackle inspection records, Training of Operators

OCP for Use of Compressed Air

1. PURPOSE: To define the procedure for control over the use of compressed air.

2. SCOPE: Production

3. RESPONSIBILITY: In charge of Production

4. PROCEDURE:

Sr. NoACTIVITYRESPONSIBILITY
01Ensure proper condition of air circulation piping system during preventive maintenance.In charge Maintenance
02Ensure no leakage of compressed air oil piping system in the shop.Operator/supervisor.
03In case of air leakage, inform maintenance to rectify the same.Operator/supervisor.

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In charge, Production shall ensure implementation of the above procedure. In case of any deviation, initiate corrective and preventive action.

OCP for Disposal Of Garden Tools

1.PURPOSE:   To provide the guideline for Disposal of Garden tools

2.SCOPE:  This is applicable for Admin

3.RESPONSIBILITY: Admin in charge is responsible for the implementation of this OCP

4. INSTRUCTIONS:

  • After completion of work, collect all used tools Check the tool condition for damage, etc
  • If found damage, do rework and use
  • If rework is not possible, dispose to scrap yard
  • Ensure the use of proper PPE’s during disposal

5. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In charge, Admin shall ensure implementation of the above procedure. In case of any deviation, initiate corrective and preventive action.