1.PURPOSE:

To instruct & to ensure the care to be taken related to Environment, OHSAS by Admin Dept

2. SCOPE:

This is applicable to canteen contractor and other agency who looks after all canteen activities like getting hygienic good food from outside, serving, cleaning of utensils & canteen area for the employees of the company, in all shifts.

3. RESPONSIBILITY: HOD Admin is responsible for this work instruction.

4. INSTRUCTIONS:

1. The wastewater from the bathrooms and toilets are to be properly drained.
2. In no case the soak pit to be made near the underground tube well or the open well.
3. The bathrooms and toilets are cleaned every day.
4. The toilets must have proper ventilation systems.
5. There should be adequate ladies toilet for lady employees.
6. The drinking water is to be treated before use.

5. RECORD REF.: Six Monthly Audit Record by HOD Admin. Drinking water analysis report every six month

1.PURPOSE: To provide the guideline for control & monitor the consumption of electricity

2. SCOPE: This is applicable for the consumption of electricity for Total lighting load

3. RESPONSIBILITY:    HOD Admin

4. INSTRUCTIONS:

Daily readings under office area, canteen area, Training area, security area are reviewed & if found abnormal, then immediate corrective actions are taken by HOD Admin. After reviewing the collected data, HOD Admin analyses per product electricity consumption on a monthly basis. Abnormal trends are further analyzed for corrective actions & control measures suitable to the area.

CONTROL METHODOLOGY:

Electrical consumption is controlled by the following methods:

• Awareness training amongst the employees.
• By Brainstorming in the user groups
• By promoting different ideas from employees regarding energy conservation
• Display boards like “Save Energy”, “Switch-off lights & fans before leaving the place”, “Switch-off cooling tower & compressor in lunch & dinner time”.
• Daily monitoring of electricity consumption units by all In charge of HR.

 MONITORING AND COMPARISON

New consumption levels are assessed by the HOD MNT and the results are compared with targets. The successful solutions are continued whereas unsatisfactory solutions are reviewed for improvements

5. OPERATIONAL CONTROL:

Sr. No	The parameter to be Monitored	Spec	Frequency	Method	Responsibility	Record
1	Review of Consumption at an office area, canteen area, security area, and training hall	Ideal Power Factor	Monthly	Daily Consumption Record	HOD MNT	Review Record

6. RECORD REF: Electrical consumption records in various areas.

1.PURPOSE: To minimize the accidents while operating the machines

2.SCOPE: This  is applicable to the whole plant

3.RESPONSIBILITY:  Departmental HOD’s

4. INSTRUCTIONS:

• Responsibility: Operator/Supervisor
• Safety Precautions to be taken while using Compressed Air
• Ensure proper training is given to operator on machine operation as well as its emergency switches
• Ensure PPE list is available on each line and check its condition.
• Ensure proper condition of hand tools.
• Display list of Fire Fighting team who are trained on safety, fire fighting & first aid.
• Ensure easy availability of First Aid Box with medicine list.
• No operator shall work without safety shoes.
• Ensure that all valves are shut during non-use period and are secured to the port correctly with no gap.
• Ensure conveyor crossing by using the cross-over ladder only.
• No blade or sharp knife should be used without a proper & safe grip.

5. RELATED RECORDS: Accident and Incident record

1.PURPOSE: To minimize the use of water

2.SCOPE: This WI is applicable to the whole plant

 3. RESPONSIBILITY: Departmental HOD’s

4.INSTRUCTIONS:

1. Use of water should be monitored by using water meter at appropriate places
2. Wherever possible, posters such as Save water, Don’t Waste Water, etc to be displayed
3. Damaged pipes, taps, coolers should be replaced immediately
4. Leakages, spillages should be avoided
5. Periodic preventive maintenance should be done
6. In operational processes wherever possible water should be recycled
7. Water from STP, ETP should be used for gardening purpose

5.RELATED RECORDS: Water measurement records

1.PURPOSE: To minimize health risks by controlling  the heat generation

2.SCOPE: This WI is applicable to Production, QA, Tool Room, and Housekeeping

3. RESPONSIBILITY: Departmental HOD’s

4. INSTRUCTIONS:

1. Ensure that all operators working under the heat generating area are using the mask
2. Monitoring of heat generation to be done periodically
3. Where possible, the heat extraction system should be installed
4. Periodic preventive maintenance should be done
5. Operators working under heat generating area should be monitored for health
6. Ensure that proper blowers/fans are in place
7. Adequate clothing to be provided to the operators

5. RELATED RECORDS: Temperature monitoring record

1, PURPOSE: To minimize health risks by controlling dust, fumes generation

2. SCOPE: This is applicable to Production, QA, Tool Room, and Housekeeping

3. RESPONSIBILITY:       Departmental HOD’s

4. INSTRUCTIONS:

1. Ensure that all operators working under dust/fumes generating area are using the mask
2. Monitoring of dust/fumes generation to be done periodically
3. Where possible, dust/fume extraction system should be installed
4. Periodic preventive maintenance should be done
5. Operators working under dust/fumes generating area should be monitored for health

 5. RELATED RECORDS:     Monitoring Records

1.PURPOSE: To control the generation of noise

2. SCOPE: This work instruction is applicable to all departments

3.0 RESPONSIBILITY:  Departmental HOD

4. INSTRUCTIONS:

1. Conduct a survey to know noise generating areas/machines/ Operations.
2. Analyze Survey report and prepare an action plan to reduce noise level wherever possible.
3. Take necessary measures as per the action plan to reduce the noise level.
4. Review the action plan for the effectiveness of the actions taken.
5. Controlling the noise at the source, through a process of elimination or engineering measures, can be done in a variety of ways and is often easier in the long term than a personal protective equipment program.  Rethinking how a task can be done can greatly reduce the amount of noise it generates.  For example, bending a strip of metal using a hammer generates a great deal of noise; changing techniques to bending it with a vice and pair of pliers is a much quieter alternative.
6. Some effective and practical methods for reducing the amount of noise employees are exposed to include:
   • installing springs and rubber strips to reducing the amount of vibration and resonance of the equipment;
   • enclosing noisy equipment with noise absorbing/reflecting material;
   • moving the source of noise away from where people work; and
   • purchasing quieter equipment.
   • Additionally, well-serviced equipment is often quieter, so ensuring that equipment is in good working order will reduce noise exposure.
7. Administration controls, while not as good as eliminating noise at the source, are also effective ways of reducing noise exposure. They include:
   • training;
   • signage;
   • limiting duration of exposure via work rotations; and
   • having ‘no-go’ areas.
8. Personal protective equipment can be used if all other controls do not reduce the noise levels to an acceptable level. The appropriate level of hearing protection to be used must correspond with the level of noise exposure.

5.RELATED RECORDS:

Noise monitoring records

1. PURPOSE:

To identify, storage, handling, segregation, and disposal methods of all types of waste.

2. SCOPE:

This work instruction is applicable to non-hazardous wastes generated at all process, activities, and services at XXX

3. RESPONSIBILITY:

HOD HRD / ADMIN will ensure that contractors and scrap vendors practice these work instructions.

4. INSTRUCTIONS:

1. Wastes generated from different operations are stored either in plastic drums, gunny bags or any other identified bins at the waste generation points.
2. The waste collected at various points as described above are shifted to scrap yard / identified the place, either manually or with the help of trolley/forklift truck.
3. Ensure that there is no spillage of scrap/waste during collecting and shifting of scrap/waste to the scrap yard.
4. The waste/scrap generated at various points, method of storage, handling and disposal along with personnel responsible are as detailed below:

Sr.No	DESCRIPTION	STORAGE	HANDLING	DISPOSAL	RESP.
1.	Empty barrels, Use spare parts and used PPE’s	Stored in the scrap yard	Manual	Disposed to the scrap vendor	HOD-SAFETY/HOD -PUR
2.	Waste paper, cotton waste,  hand gloves	Stored in the scrap yard	Manual	Disposed to the scrap vendor	HOD PRD & HOD PUR
3.	Wooden & plastic packing waste	Stored in the scrap yard	Manual	Disposed to the scrap vendor	HOD PUR
4.	Polythene bags, plastic waste, boxes	Stored in the scrap yard	Manual	Disposed to the scrap vendor	HOD PUR

5. Concerned department in charges will ensure on a daily basis there is no mix up of scrap/waste during collection & storage. In case of such mix-up, he will arrange for segregation. He also should ensure that while handling any type of scrap there should not be any spillover on the ground.

5.  INSTRUCTION FOR SUPERVISION OF SCRAP LOADING:

a) Arrange to record the weight of the empty truck.
b) Allow the truck to scrap area and supervise the loading of the scrap material
c) Ensure that no other scrap material other than the scrap is loaded on to the truck.
d) Record all relevant details of scrap & inform accordingly to Accounts Dept.
e) While loading the scrap, contractual personnel should take safety measures such as – should wear hand gloves.

6. OPERATIONAL CONTROL: 

Sr.No	The parameter to be Monitored	Spec.	Freq. of monitoring	Method of monitoring	Responsibility	Record
1	Mix up the various waste	No mix-ups.	Daily	Visual check & display boards.	HOD HRD	No Record
2	Quantity of scrap disposed of.	–	While disposing	–	HOD HRD.	Invoice

6. RECORD REF.: Report / Invoice on waste/scrap sold

1.PURPOSE:

To instruct visitors for care to be taken for Environment, Health & Safety.

2.SCOPE:

This Work Instruction is applicable for all visitors entering the XXX premises.

3. RESPONSIBILITY:

HOD Safety

4. INSTRUCTIONS:

5. HRD/Safety person will inform security to provide PPEs.
6. Security informs the concerned HOD /Employee regarding the visitor.
7. If a visitor wants to enter in the production area, will use Safety shoes, safety goggles, mask wherever required.
8. If the visitor wants to enter any other restricted area like welding, forging area, D.G. room, etc. take required PPE from concerned Dept.head.
9. Nobody shall allow smoking inside company premises.
10. Visitors will return back the PPE to concerned Dept Head while leaving the factory.

5. OPERATIONAL CONTROL PLAN:

Sr.No	The parameter to be Monitored	Spec.	Freq. of Monitoring	Method of monitoring	Resp.	Record
1	PPE used by visitors.	Required PPE should be used by visitors.	Daily	Visual	HOD Safety	No record

1. PURPOSE: To prepare and submit applicable consent as per regulatory requirements.

2. SCOPE: plant operation

3. RESPONSIBILITY: HOD Admin / Safety manager EHS

4. PERFORMANCE CRITERIA: Records of regulatory compliance.

5. PROCEDURE:

SR.NO	ACTIVITY	RESPONSIBILITY
01	From the registers of environmental rules and regulation, identify the application areas where consent is required.	HOD Admin
02	Gather the information to furnish in the consent and prepare the consent.	Sr Officer, Admin
03	Review the consent for its adequacy with the help of Management representative.	HOD Admin
04	Obtain the approval of the CEO / HOD Admin on the consent as applicable.	Sr Officer, Admin
05	Submit the consent to regulatory authority as per prescribed frequency/time limit.	Sr Officer, Admin
06	Receive” the consent” from a regulatory authority.	Sr Officer, Admin
07	Review the consent granted with the consent applied. In case of non-receipt of the same, make the necessary follow-up with the regulatory authority.	Sr Officer, Admin
08	Re-submit the consent as per frequency.	Sr Officer, Admin
09	Following are the identified areas where consent is required.   a) Factory license b) Accidents register. c) Building stability certificate. d) Hoists, lifts, and tackle reports.	Sr Officer, Admin

6. CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

In case of any deviation in the above activity, Sr.Officer Admin shall initiate appropriate corrective and preventive action.

7. RELATED DOCUMENTS:

• Register of applicable legal and other requirements.
• Factory license.
• Accidents register.
• Building stability certificate.
• Hoists, lifts, and tackle reports.

8. RELATED RECORDS:

Name of record	Indexing On	Retention Period	Maintained by
Factory license	Date	Permanent	HOD Admin
Accidents register	Date	Permanent	HOD Admin
Register of applicable legal and Other requirements	—	Permanent	EHS MR
Building stability certificate	Date	Permanent	HOD Admin